Administrative Coordinator I: Proposals & Office Support

Raba Kistner Inc.; Houston (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

Raba Kistner, Inc. in Houston, TX seeks an Administrative Coordinator I or II to support consultants and management. You will assist with billing, AR collections, and proposal preparation in a fast-paced professional environment.

Strong MS Office skills, typing 60 wpm, and excellent written and verbal communication are required. This role offers growth within a premier engineering and program management firm.

Qualifications

• High School Diploma or GED required.
• 1 year of business/secretarial experience; post high school studies related to business/administrative support preferred.
• Proficient in Microsoft Office (Word, Excel, Access, Outlook) with a minimum typing speed of 60 wpm.

Responsibilities

• Assist management with billing and collection of accounts receivable.
• Provide administrative support for department managers and employees.
• Prepare geotechnical (Geotech) & CoMET proposals, reports, and other correspondence.
• Assist with human resource policy management and interfacing with RK offices.
• Maintain files, logs, and reports; ensure timely submittals and quality checks.
• Answer telephones when receptionist is unavailable; support workload management.
• Maintain project files and billing processes; manage invoices with vendors.

Skills

Communication skills

Typing 60 wpm

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Raba Kistner, Inc. in Houston, TX seeks an Administrative Coordinator I or II to support consultants and management. You will assist with billing, AR collections, and proposal preparation in a fast-paced professional environment.

Strong MS Office skills, typing 60 wpm, and excellent written and verbal communication are required. This role offers growth within a premier engineering and program management firm.