Administrative Coordinator II

Chandler Regional Medical Center; Chandler (AZ); On-site; USD 42,000 - 54,000; Full time

Job summary

CommonSpirit Health is seeking an Administrative Coordinator to provide comprehensive support to leadership and improve office efficiency across Chandler facilities.

You will manage diverse administrative tasks and foster effective internal and external communication, including travel between Chandler Regional Medical Center and Mercy Gilbert Medical Center.

Qualifications

• High School Diploma or GED required and minimum three years of experience.
• Knowledgeable in Google Workspace and basic office tools.
• Certified in American Heart Association Basic Life Support (BLS).
• Experience with confidentiality and handling sensitive information.

Responsibilities

• Organizes meetings, distributes materials, coordinates catering and transcribes minutes.
• Supports travel and lodging arrangements for special meetings and events.
• Manages scheduling of room reservations and related logistics.
• Processes mileage and travel reimbursements for the department.
• Types correspondence, reports, policies, minutes and related materials.
• Ensures written communication is clear, proofread, and approved before distribution.

Skills

Organizational skills

Meeting coordination

Communication

Problem solving

Confidentiality

Education

High School Diploma or GED

Tools

Google Workspace

AHA BLS

Job description

Job Summary and Responsibilities

As a Coordinator, you will be an integral contributor to our operational success, providing comprehensive support to leadership and ensuring an environment of efficiency and high-quality service. Every day, you will facilitate the streamlined operation of the office, managing diverse administrative functions and cultivating effective internal and external communication networks. You will travel between Chandler Regional Medical Center and Mercy Gilbert Medical Center. Supporting the Education Manager of the GME Simulation Center.

To thrive in this critical role, you will demonstrate exceptional organizational acumen, a proactive and resourceful approach to problem-solving, and an unwavering commitment to anticipating needs and delivering accurate, timely support.

• Duties are carried out with the ability to maintain confidentiality of information related to projects or assignments.
• Organizes meetings including distributing materials, catering requests and transcribing minutes.
• Helps coordinate special meetings and events as requested, which may include travel and lodging arrangements in a timely manner.
• Manages scheduling of room reservations for meetings.
• Processes mileage and travel reimbursement requests for the department.
• Types correspondence, reports, memoranda, special projects, policies, committee minutes, manuals, letters forms, procedures and related material for department(s) as requested.
• Ensures that written communication is clear, grammatically correct, proofread and approved and prior to final distribution.

Job Requirements

Required

• High School Graduate or GED.
• Three (3) years experience.
• Knowledgeable in Google Workspace.
• American Heart Association Basic Life Support

Preferred

• Medical terminology knowledge.

Where You'll Work

Hello Humankindness

Imagine working in an environment where your experience and dedication truly makes a difference, guided by Dignity Health's profound values: Dignity, Justice, Stewardship, Collaboration, and Quality. Here, patient-first care isn't just a motto – it's our daily practice. As a leading 443-bed acute care hospital, we champion interdisciplinary teamwork and the highest standards of safety, because our patients, and you, deserve nothing less.

For over 50 years, Chandler Regional Medical Center (CRMC) has been a trusted partner to the vibrant East Valley community. This means you'll be joining a stable, growing organization with a rich history of service and innovation. We're passionate about your professional growth, offering extensive training, comprehensive resources, and abundant career advancement opportunities to help you reach your full potential.

If you're a dedicated, compassionate professional eager for a dynamic, patient-centered career with one of Arizona's 'Most Admired Companies,' and you thrive in a truly supportive environment, we invite you to discover how your passion can transform lives at CRMC. Explore our opportunities and become a part of a team that celebrates you.