Administrative Coordinator I - Tualatin

Phoenix Metals Company; Tualatin (OR); On-site; USD 42,000 - 60,000; Full time

Job summary

Phoenix Metals Company seeks an entry- to mid-level General Office Assistant to perform basic administrative tasks and receptionist duties in our office. You will support staff, answer calls, and maintain organized documentation to assist overall office operations.

The role emphasizes strong Microsoft Office skills, dependable customer service, and the ability to multi-task in a professional environment. Office readiness and respect for safety practices are required.

Qualifications

• High School diploma or GED is required.
• Strong computer skills and proficiency with Microsoft Office.
• Proven customer service excellence and professional conduct.
• Ability to multi-task, prioritize, and manage time effectively.

Responsibilities

• Provide receptionist support, answering, screening and transferring calls.
• Perform basic administrative tasks to support staff and office operations.
• Handle visitor reception, mail, ordering of supplies and documentation.
• Assist with planning meetings and coordinating travel or events as needed.

Skills

Microsoft Office

Outlook

Excel

Word

PowerPoint

Customer service

Multi-tasking

Time management

Professional communication

Education

High School diploma/GED

Tools

Outlook

Excel

Word

PowerPoint

Job description

Job Summary

This job is in the General Office job family (Department), which covers positions the duties of which are to perform general office work auxiliary to the work of the organization. This includes clerical or administrative support position in the office, operating independently of any other such position in the office. The duties require knowledge of clerical and administrative procedures and requirements, various office skills, and the ability to apply such skills in a way that increases the effectiveness of others. The duties do not require a technical or professional knowledge of a specialized subject-matter area.

Physical Requirements

Stand or Sit(Stationary position), Walk(Move, Traverse), Use hand/fingers to handle or feel (Operate, Activate, Use, Prepare, Inspect, Place, Detect, Position), Talk/hear(Communicate, Detect, Converse with, Discern, Convey, Express oneself, Exchange information), See (Detect, Determine, Perceive, Identify, Recognize, Judge, Observe, Inspect, Estimate, Assess), Reaching, Repetitive Motion Function in the Job.

Sedentary Work- Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

Job Function

Generally responsible for completing basic, routine administrative tasks with detailed instructions. Performs a variety of office-oriented tasks to ensure effective administrative operations, office operations and staff support with a focus on customer service and general office skills. Ensures the maintenance of a working office environment and furnishes essential office supplies. Performs a wide range of administrative and office support activities for the organization and/or managers and supervisors to facilitate the efficient operation of the organization. Provides receptionist support, answering, screening and transferring inbound phone calls. Shop Order Receiving & Transient Order Receiving. Receives and directs visitors and/or clients. Assists with offsite meetings and event planning including coordination of travel, meals, accommodations and material requirements.

• Organizes and schedules meeting and/or office functions (including catered events) as requested.

Coordinates with general office vendors while maintaining a professional vendor relationship. Provide administrative support by maintaining documentation and filing of as needed. Maintains and updates relevant organization charts, phone lists, and/or seating charts. Supports various ongoing company administrative programs by placing required orders, managing participant activations and changes, and maintaining documentation, and sharing relevant informational materials. Assists with preparing responses for general inquiries, requests, etc., as needed. Responsible for adhering to safety processes and protocols.

Required Skills

0-5 years of relevant experience or any equivalent combination of education and experience that provides the required knowledge, skills, and abilities required. High School diploma/GED required. Strong computer proficiency and working knowledge of Microsoft applications (Outlook, Excel, Word, Powerpoint), as well as general office software platforms, Outlook calendaring, internet based search engines, and as standard office equipment required. Basic knowledge of clerical and administrative procedures and systems such as filing and record keeping required. Knowledge of principles and practices of basic office management required. Ability to exhibit high level of professional conduct in an office setting and maintain a professional appearance required. Ability to follow instructions accurately and with attention to details required. Proven customer service excellence required. Ability to multi-task, prioritize, and manage time effectively required. Ability to exercise discretion when handling sensitive/confidential information required. Excellent oral and written communication skills required. Ability to initiate and maintain cooperative relationships with co-workers, management, as well as internal/external customers required.