Administrative Coordinator

University of New England; Portland (ME); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking an Administrative Coordinator to enhance the efficiency of their Clinical Skills Division. This role is pivotal in managing academic delivery materials and supporting faculty and students alike. You will coordinate a variety of activities, ensuring smooth operations and effective communication among stakeholders. With a commitment to fostering a collaborative environment, this organization provides a supportive community where your contributions can make a significant impact. If you are detail-oriented and thrive in a dynamic setting, this opportunity could be the perfect fit for you.

Benefits

Health and Dental Plans

Retirement Plan with 8% Match

Extensive Paid Leave

Educational Benefits

Qualifications

• Associate’s degree in relevant field with 3-4 years of experience required.
• Strong planning and organizational skills are essential.

Responsibilities

• Coordinate daily administrative operations of the Division of Clinical Skills.
• Assist in maintaining departmental filing systems and electronic records.

Skills

Organizational Skills

Communication Skills

Microsoft Office Proficiency

Team Collaboration

Planning Skills

Education

Associate's Degree

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Blackboard

Adobe Products

Job description

The University of New England ( UNE ) College of Osteopathic Medicine is seeking an Administrative Coordinator to join our Division of Clinical Skills. This position plays a key role in coordinating, executing, and supporting all functions related to the creation, distribution, access, and maintenance of academic delivery and assessment materials for the division.

About the University of New England
UNE is Maine’s largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings. In an uncommonly welcoming and supportive community, we offer hands-on learning, empowering students to positively impact a world full of challenges. We are the state’s top provider of health professionals and home to Maine’s only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts.

UNE offers a generous comprehensive benefits package to eligible employees. The package includes varied health and dental plans; a retirement plan that includes up to an eight percent match; extensive paid leave including holidays, vacation, sick, and personal time; and educational benefits. Please visit the Human Resources Benefits site (https://www.une.edu/hr/benefits ) for additional information regarding UNE’s fantastic benefits package.

Responsibilities

• Coordinate and support the daily administrative operations of the Division of Clinical Skills within COM .
• Coordinate, prepare, process, and maintain a variety of teaching materials and related documents from course directors and faculty for pre-clerkship courses.
• Assist in the design, implementation, and maintenance of departmental filing systems, electronic record-keeping, and reporting tools, including software applications for academic programs.
• Prepare and process forms, schedules, reports, and other key documents to ensure timely and accurate communication with students, faculty, staff, and external stakeholders.
• Organize and coordinate various department activities/events, including arranging for all necessary facilities, staffing, scheduling, advertising/promotion, and the like.
• Serve as liaison for students, faculty, alumni, vendors, and community partners, helping to coordinate requests, share information, and resolve issues.
• Prepare (write, design, draft, edit, etc.) various documents related to assigned duties.
• Support departmental planning efforts by gathering data, drafting documentation, and helping implement new program plans, procedures or initiatives.
• Plan and prepare a variety of regular and special reports related to assigned functions, involving background research, compiling and analysis of data from a variety of sources, and so forth.
• Perform other specialized/technical tasks related to assigned functions.
• Provide general administrative support to department leadership, including calendar management, phone support, office supply ordering, and meeting coordination.
• Collect and compile datafor special projects and reports required by national accreditation bodies (e.g. Commission on Osteopathic College Accreditation – COCA ) and national professional organizations (e.g. AACOM , AOA ).
• Collaborate regularly with the Director of Clinical Simulation, division staff, Academic Affairs, faculty, supervisors, university personnel, and external partners to plan and coordinate activities, evaluate programs and projects, exchange information, and resolve issues related to the College of Osteopathic Medicine curriculum and operations.
• Perform other duties as assigned.

Qualifications

Associate’s degree in relevant field, plus 3-4 years of relevant experience, or a combination of education and experience from which comparable knowledge and skills are acquired.

• Strong planning and organizational skills.
• Proven ability to work collaborative as part of a team.
• Ability to interact effectively with a wide range of individuals, both within and outside the University.
• General understanding of higher education systems, organizational structures, and administrative operations.
• Proficiency with Microsoft Office applications, including Word, Excel, and PowerPoint.
• Basic working knowledge of Blackboard and Adobe products.
• Excellent written and verbal communication skills.

EEO Statement Summary

Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities.

Employees in clinical settings must meet the State of Maine’s immunization requirements for clinical activity.

Posting Number

Posting Number 2022PS0654P

Open Date

Open Date 04/18/2025

Close Date

Open Until Filled Yes

Supplemental Questions

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