Administrative Coordinator: Growth, Office Excellence & Benefits

McGuire Sponsel; Indianapolis (IN); In loco; USD 25.000 - 39.000; Tempo pieno

Vantaggi offerti da questo lavoro

4 weeks PTO

9 paid holidays

Summer Fridays

Wellness programs

401(k) with employer match

Flexible Spending Accounts

Health Savings Accounts

Life and AD&D insurance

Team-building events

Descrizione del lavoro

McGuire Sponsel in Indianapolis (HQ) is seeking an Administrative role to support reception, scheduling, vendor relations, mail, and general office functions within a national specialty tax and advisory firm.

Reporting to the Administrative Manager, this full-time, non-exempt position offers hourly pay and a suite of benefits. AAS or equivalent experience, plus strong organizational and communication skills, are essential for success.

Competenze

• Associate's degree or equivalent experience preferred.
• Experience in professional services or consulting environment preferred.
• Excellent organizational and multitasking abilities.
• Strong communication skills (verbal and written).
• Ability to prioritize deadlines and maintain confidentiality.
• Detail-oriented with high discretion.
• Self-motivated and able to work independently and with others.

Mansioni

• Serve as the first point of contact for visitors, vendors, and communications.
• Maintain a professional, organized, and welcoming office.
• Coordinate office maintenance, equipment, and vendor relationships.
• Manage office supply inventory and purchasing.
• Coordinate mail, deliveries, and shipments.
• Provide administrative support to leadership and consulting teams.
• Manage calendars, schedule meetings, and coordinate conference rooms.
• Organize filing systems (electronic and physical).
• Assist with expense reports, travel arrangements, and invoice processing.
• Assist with new hire onboarding logistics and orientation activities.
• Support employee engagement initiatives and internal communications.
• Maintain confidential employee records and docs.
• Coordinate training schedules and recognition programs.
• Identify opportunities to improve administrative processes and office efficiency.
• Maintain company policies, forms, and docs.
• Ensure confidentiality of information.
• Perform additional duties as assigned.
• Plan, prioritize, and organize; logistics and transportation management.

Conoscenze

Strong verbal and written comms

Organizational multitasking

Prioritize deadlines

Professional demeanor with customer服务

Confidential information handling

Problem solving & critical thinking

Independent yet collaborative

Formazione

Associate's degree in Business Admin/Communications

Equivalent professional experience considered

Experience in professional services/ consulting environment preferred

Descrizione del lavoro

McGuire Sponsel in Indianapolis (HQ) is seeking an Administrative role to support reception, scheduling, vendor relations, mail, and general office functions within a national specialty tax and advisory firm.

Reporting to the Administrative Manager, this full-time, non-exempt position offers hourly pay and a suite of benefits. AAS or equivalent experience, plus strong organizational and communication skills, are essential for success.