HR Administrator

McGuire Sponsel; Indianapolis (IN); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health insurance

401(k) with employer match

PTO 4 weeks

Paid holidays 9

Job summary

McGuire Sponsel, a national specialty tax consulting firm, is seeking an HR Administrator in Indianapolis. The role supports day-to-day HR operations, ensures accurate records, and upholds confidentiality.

It requires a bachelor’s degree and 2–5 years of admin experience, with ATS/HRIS exposure and travel to other offices as needed. The position offers a base salary plus discretionary bonus, a strong benefits package, and opportunities for growth within a culture focused on talent development

Qualifications

• Bachelor’s degree required.
• 2–5 years of administrative experience; onboarding experience is a plus.
• Strong communications, organizational, and people skills.
• Excellent written and verbal communication abilities.
• Ability to manage multiple projects in a fast-paced, deadline-driven environment.
• Proficiency in Microsoft Suite.
• Experience in ATS and HRIS platforms, ClearCo, is a bonus.
• Valid U.S. driver’s license and reliable transportation.
• Occasional travel to other office locations.

Responsibilities

• Manage onboarding and offboarding processes, including documentation, system setup, and employee communications.
• Maintain accurate employee records, HR files, organizational charts, and HRIS data.
• Coordinate HR administrative processes including benefits administration, payroll support, compliance tracking, and policy acknowledgements.
• Support recruiting logistics by scheduling interviews, coordinating candidate communication, and preparing onboarding materials.
• Serve as a point of contact for employee HR-related questions and administrative support requests.
• Maintain HR calendars, recurring processes, reporting, and workflow tracking.
• Assist with employee engagement initiatives, events, and internal HR communications.
• Support HR leadership with process documentation, reporting, and operational improvements.
• Ensure confidentiality and professionalism when handling sensitive employee information.
• Help maintain consistency and efficiency across HR operations and employee lifecycle activities.
• Serve as systems administrator on all technology platforms we operate within.
• Support process improvements or project management on an as needed basis.

Skills

Communication

Organizational skills

Attention to detail

HRIS knowledge

Time management

Customer service

Education

Bachelor's degree in HR, business, or related field

Tools

ClearCompany

Microsoft Office

Job description

Who We Are McGuire Sponsel is a national specialty tax consulting firm founded in 2007. We serve 500 CPAs and businesses across the country. We pride ourselves on combining technical expertise with exceptional client service. We have 5 offices throughout the United States: Indianapolis (HQ), Atlanta, Dallas, Phoenix, & Detroit. We are a rapidly-growing consulting firm and pride ourselves on finding and cultivating the best talent! As the HR & Recruiting Specialist, you will help with the most important part of our firm – our people! In this role, you’ll support all functions that attract, develop, and retain our top talent. Read about our GREAT culture below…

Core Values

• Growth Mindset: We embrace challenges as opportunities to learn and evolve. With a deep desire to continuously level up, we approach our work with curiosity, humility, and a willingness to fail forward. Progress is built on iteration, not perfection.
• Relationship Focus: We invest in authentic, trusting relationships — with our clients, our teammates, and ourselves. We lead with honesty, communicate openly, and collaborate with intentionality. Strong relationships are our foundation for great work and long-term success.
• Strives for Excellence: We hold ourselves to the highest standards of integrity, quality, and intelligence. From strategic thinking to technical execution, we take pride in delivering exceptional work. Excellence is not an outcome — it’s a mindset we bring to everything we do.
• Awareness: We operate with emotional intelligence and self-awareness, understanding how our actions impact others and the broader team. We’re committed to personal growth, constructive feedback, and leading ourselves before leading others.
• Tenacity: We show up with resilience, grit, and determination — especially when the work gets hard. We’re solutions-oriented, driven, and persistent in pursuing the best outcomes for our clients and our team. We don’t give up; we level up.

Role Overview A cornerstone of McGuire Sponsel is our firm’s commitment to reinvesting into the firm. This reinvestment is evident when looking at our employees’ personal and professional growth. We support a culture that promotes work-life balance so team members can meet their personal goals and responsibilities. Our commitment to people is reflected in our positive work environment that attracts and develops talented professionals. Our HR team is crucial in leading the efforts in developing, recruiting, retaining, and supporting the amazing talent that we have. As the HR Administrator, you would support the day-to-day operations of the HR function by ensuring HR processes, systems, communication, and employee administration are executed accurately, efficiently, and consistently. The ideal candidate is highly organized, detail-oriented, proactive, and capable of managing multiple priorities while maintaining confidentiality and professionalism.

Read more about the culture here.

Department : Human Resources

Reports to : Chief People Officer

Type : Full-time, exempt

Pay : Base salary plus discretionary performance bonus

Responsibilities

• Manage onboarding and offboarding processes, including documentation, system setup, and employee communications.
• Maintain accurate employee records, HR files, organizational charts, and HRIS data.
• Coordinate HR administrative processes including benefits administration, payroll support, compliance tracking, and policy acknowledgements.
• Support recruiting logistics by scheduling interviews, coordinating candidate communication, and preparing onboarding materials.
• Serve as a point of contact for employee HR-related questions and administrative support requests.
• Maintain HR calendars, recurring processes, reporting, and workflow tracking.
• Assist with employee engagement initiatives, events, and internal HR communications.
• Support HR leadership with process documentation, reporting, and operational improvements.
• Ensure confidentiality and professionalism when handling sensitive employee information.
• Help maintain consistency and efficiency across HR operations and employee lifecycle activities.
• Serve as systems administrator on all technology platforms we operate within.
• Support process improvements or project management on an as needed basis.

Role Competencies

• Effective Communication: Listens and clearly presents information.
• Planning, Prioritizing, & Organizing: Ability to effectively manage time, tasks, and resources by prioritizing work, organizing activities, and ensuring deadlines and objectives are met.
• Attention to Detail: Ability to produce accurate, thorough, and high-quality work.
• Execution Excellence: Ability to consistently deliver high-quality results by effectively executing plans, meeting commitments, and driving outcomes with efficiency and accountability.
• Human Resources Management: Ability to manage HR operations, policies, and employee lifecycle processes while ensuring alignment with organizational goals and compliance requirements.

Role Qualifications

• Bachelor’s degree in human resources, business, communications, or a related field.
• 2-5 years of administrative experience; onboarding experience as well is a plus.
• Strong communications, organizational, and people skills.
• Excellent written and verbal communication abilities.
• Ability to manage multiple projects in a fast-paced, deadline-driven environment.
• Proficiency in Microsoft Suite.
• Experience in ATS and HRIS platforms, ClearCo, is a bonus.
• Valid U.S. driver’s license and reliable transportation.
• Ability to travel occasionally to our other office locations when needed.
• Event planning or employee engagement experience is a plus.

Benefits & Perks

• Health, dental, & vision insurance
• Pet Wellness (Wagmo)
• Voluntary STD benefits and company-paid LTD
• Flexible Spending Accounts and Health Savings Accounts
• Life and Accidental Death & Dismemberment Insurance
• Supplemental Benefits (Accident, Cancer, Hospital Indemnity, & Critical Illness)
• Savings Marketplace — discounts on hotels, flights, movie tickets, electronics and more
• 401(k) with employer match
• 4 weeks of PTO
• 9 paid holidays & Summer Fridays
• Wellness programs
• Professional development opportunities
• Team-building events and social outings
• Clear career path and advancement opportunities

EEO StatementMcGuire Sponsel is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic.