Tax Practice Coordinator

Harding, Shymanski & Company, P.S.C.; Evansville (IN); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Comprehensive benefits

Career growth opportunities

Mentorship and training

Job summary

Harding, Shymanski & Co., P.S.C. in Evansville seeks an experienced Tax Practice Coordinator to join our firm.

You will blend client service with internal operations, acting as the process owner to keep engagements moving and delivering high-quality, timely work. In this role, you will coordinate onboarding, billing cycles, documentation, and communications across Indiana and Kentucky, mentoring interns and supporting senior staff during peak seasons.

Qualifications

• High school diploma or equivalent required.
• Associate's or bachelor's in business, accounting, or related field preferred.
• 1 year of administrative/coordination/client-support experience in a professional services environment preferred.
• Strong organizational skills to manage multiple priorities and deadlines.
• Professional written and verbal communication at all organizational levels.
• Proficiency in Microsoft Office Suite and tax workflow software familiarity.
• Experience with client-facing responsibilities and deadline-driven workflows.

Responsibilities

• Serve as primary client intake contact for assigned team members or engagement types.
• Coordinate client communication, document collection, and secure delivery.
• Monitor engagement timelines and flag at-risk deliverables.
• Support signature tracking, document follow-ups, and engagement letters.
• Maintain a consistent, professional client experience from first contact to delivery.
• Manage calendars and coordinate meetings for tax professionals.
• Support meeting follow-up, agenda prep, and action-item tracking.
• Assist with billing coordination and reporting.
• Support department-wide strategic initiatives with initiative leads.
• Mentor busy-season interns and coordinate intern projects.
• Provide backup coverage for other Tax Practice Coordinator tasks.
• Prepare tax notice responses and simplified Form 1040 returns, as assigned.

Skills

Strong organizational skills

Attention to detail

Communication skills

Adaptability under pressure

Deadline-driven

Client-facing experience

Education

High school diploma or equivalent

Associate's or bachelor's degree in business or accounting

Tools

Microsoft Office Suite

CCH Axcess

Return Manager

Billing software

Job description

Harding, Shymanski & Co., P.S.C. (https://www.hsccpa.com), a leading public accounting and consulting firm, is seeking an experienced Tax Practice Coordinator to join our Evansville office.

At HSC, the Tax Practice Coordinator is one of the roles that makes everything else work. You are not a traditional administrator, you act as the process owner, manage client touchpoints, and keep engagements and the department moving. You will work alongside a team of tax professionals serving privately held businesses, high-net-worth individuals, nonprofits, and healthcare organizations across Indiana and Kentucky.

This role sits at the intersection of client service and internal operations. On any given day, you might be coordinating a client's onboarding, supporting a billing cycle, or navigating the administrative needs of leadership. The work is varied, fast-moving during peak periods, and genuinely important to how the firm delivers for its clients.

This is also a role with a real career path. Tax Practice Coordinator is the entry point into the Tax Practice Lane a professional track that grows toward Tax Practice Senior Coordinator and Tax Practice Supervisor.

At HSC, we differentiate ourselves by embracing innovative technologies and integrated work models that enhance efficiency, collaboration, and the overall client and team member experience. Our Tax Practice Coordinator plays a key role in leveraging these tools to deliver high-quality, forward-thinking solutions.

We offer a highly competitive compensation package that reflects the experience, skills, and value you bring, along with a comprehensive benefits program. In addition, you will have the opportunity to work on engaging, intellectually stimulating assignments in an environment that prioritizes continuous improvement, flexibility, and long-term career growth.

What You'll Do

• Serve as a primary point of contact for client intake for assigned team members or engagement types
• Coordinate client communication, document collection, and secure delivery throughout the engagement lifecycle
• Monitor engagement timelines and flag deliverables at risk of missing deadlines
• Support signature tracking, document follow-ups, client reminders, and engagement letter coordination
• Maintain a consistent, professional client experience from first contact through delivery
• Manage calendars and coordinate meetings for assigned tax professionals
• Support meeting follow-up, agenda preparation, and action-item tracking
• Assist with billing coordination and reporting
• Support department-wide strategic initiatives in coordination with assigned initiative leads
• Serve as a first-line mentor for busy-season scanning interns and help coordinate intern projects and exposure opportunities
• Provide backup coverage for other Tax Practice Coordinator responsibilities as needed
• Prepare tax notice responses and simplified individual income tax returns (Form 1040), as assigned and based on qualifications

Success in this role looks like:

• High school diploma or equivalent required
• Associate's or bachelor's degree in business, accounting, or a related field preferred
• Minimum one (1) year of experience in an administrative, coordination, or client-support role in a professional services environment preferred
• Experience with client-facing responsibilities and deadline-driven workflows preferredStrong organizational skills with the ability to manage multiple priorities and deadlines simultaneously
• Detail-oriented with consistent follow-through; demonstrates reliability in closing open items
• Professional written and verbal communication skills; effective at all levels of the organization and with external clients
• Adaptable and composed under pressure, particularly during high-volume periods (January–April, September–October)
• Proficiency in Microsoft Office Suite required
• Familiarity with CCH Axcess, Return Manager, or comparable tax workflow software preferred
• Preferred Qualifications
• Experience in a public accounting, legal, or financial services firm
• Familiarity with tax department workflows, return types, and engagement processes
• Prior experience using billing or practice management software

Why HSC?

• Strong emphasis on embracing technology, people development, mentorship, and career growth
• Exposure to advisory services and non-compliance projects
• Collaborative culture that values balance, integrity, and teamwork
• Opportunities to participate in industry teams, training, and firm initiatives

Awards & Recognition:

• Recognized as a Best of Accounting firm for client satisfaction.
• Named among the Top 200 Firms by Inside Public Accounting in 2025.
• Certified as a Great Place to Work in 2025.