Administrative Coordinator - GI Surgery

RiseMe; Pittsburgh (Allegheny County); On-site; USD 42,000 - 56,000; Full time

Job summary

UPMC University of Pittsburgh Physicians in Pittsburgh, PA is hiring a full-time Administrative Coordinator to support the GI team with administrative duties including answering phones, scheduling appointments, processing new patient referrals, collecting medical records, and managing the Department Chief's Outlook calendar.

Hours are Monday through Friday, daylight hours with no evenings, weekends, or holidays.

Qualifications

• Requires 5 years of experience in an increasingly responsible administrative support role.
• Ability to perform advanced functions in word processing, email/calendar, spreadsheet, and presentation software.
• Working knowledge of accounting and financial principles and functions.

Responsibilities

• Plans conferences for department and department head.
• Coordinates workflow of employees and provides administrative support of a complex nature.
• Performs all responsibilities of an Administrative Assistant Sr.
• Prepares presentations and drafts meeting minutes and related materials.
• Reviews procedures and practices to increase efficiency.
• Assists in recruiting, hiring, training, and evaluating staff.
• Analyzes data and develops reports for executives or departments.
• Drafts and sends correspondence for the department and head.

Education

High school diploma or associate degree

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

MS Office Suite

Job description

UPMC University of Pittsburgh Physicians is hiring a full-time Administrative Coordinator to join their Department of Surgery in Pittsburgh, PA! This position will support our GI team and be responsible for administrative duties including answering of phones, scheduling of appointments, new patient referrals, collection of medical records, and management of outlook calendar for Department Chief.

Hours for this position will be Monday through Friday, daylight hours, with no evenings, weekends, or holidays! Previous administrative support experience is required.

Responsibilities

• Plans conferences for department and department head
• Under general direction coordinates the workflow of employee(s) and provides administrative support of a complex and technical nature to single or multiple department or division (i.e., organizes, plans, and prioritizes work of others, develops and builds teams to accomplish project assignments)
• Performs all responsibilities of an Administrative Assistant Sr
• Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas)
• Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.
• Assists in recruiting, hiring, training, and evaluating the performance of employees
• Analyzes complex information requests and determines complex trends
• Develops reports for executive or department
• Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events)

• High school diploma or equivalent or associates degree.
• 5 years experience in an increasingly responsible administrative support role required.

Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software. Ability to use applicable MS Suite products. Advanced knowledge of business processes and procedures. Working knowledge of accounting and financial principles and functions. Ability to analyze data. Ability to use discretion and independent judgment

Licensure, Certifications, and Clearances

• Act 34

UPMC is an Equal Opportunity Employer/Disability/Veteran