Administrative Coordinator - GI Surgery

UPMC; Pittsburgh (Allegheny County); On-site; USD 36,000 - 48,000; Full time

Job summary

UPMC University of Pittsburgh Physicians is hiring a full-time Administrative Coordinator to join the Department of Surgery in Pittsburgh, PA. The role supports the GI team and handles phones, scheduling, referrals, medical records, and calendar management for the Department Chief.

Hours are Monday through Friday, daylight hours, with no evenings, weekends, or holidays. Prior administrative support experience is required to succeed in this role.

Qualifications

• Previous administrative support experience is required.

Responsibilities

• Plans conferences for the department and department head.
• Coordinates workflow of employees and provides administrative support of a complex and technical nature.
• Performs all responsibilities of an Administrative Assistant Sr.
• Assists in developing presentations and department/supervisor materials.
• Reviews administrative procedures and recommends efficiency improvements.
• Assists in recruiting, hiring, training, and evaluating employees.
• Analyzes complex information requests and determines trends.
• Develops reports for executives or the department.
• Drafts and sends correspondence on behalf of the department and head.

Skills

Administrative support

Job description

UPMC University of Pittsburgh Physicians is hiring a full-time Administrative Coordinator to join their Department of Surgery in Pittsburgh, PA! This position will support our GI team and be responsible for administrative duties including answering of phones, scheduling of appointments, new patient referrals, collection of medical records, and management of outlook calendar for Department Chief.

Hours for this position will be Monday through Friday, daylight hours, with no evenings, weekends, or holidays! Previous administrative support experience is required.

Responsibilities:

• Plans conferences for department and department head
• Under general direction coordinates the workflow of employee(s) and provides administrative support of a complex and technical nature to single or multiple department or division (i.e., organizes, plans, and prioritizes work of others, develops and builds teams to accomplish project assignments)
• Performs all responsibilities of an Administrative Assistant Sr
• Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas)
• Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.
• Assists in recruiting, hiring, training, and evaluating the performance of employees
• Analyzes complex information requests and determines complex trends
• Develops reports for executive or department
• Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events)