Administrative Coordinator, Gerontology

Atrium Health Wake Forest Baptist; Winston-Salem (NC); On-site; USD 40,000 - 53,000; Full time

Job summary

A leading academic health system is seeking an Administrative Coordinator for Gerontology in Winston-Salem. This role involves supervising administrative staff, providing executive support to faculty, and overseeing HR functions. The ideal candidate is a proactive leader with strong communication skills and a background in healthcare or academia. Join a mission-driven team dedicated to improving health and advancing healing in a dynamic environment.

Qualifications

• Minimum of 3 years of supervisory experience in healthcare or academic setting.
• Strong written and verbal communication skills.

Responsibilities

• Supervise a team of 7 administrative staff.
• Provide executive-level administrative support to faculty.
• Manage departmental projects and stakeholder relationships.

Skills

Leadership

Communication

Problem Solving

Education

Bachelor’s degree in Business, Accounting, Health Administration, or a related field

Tools

Microsoft 365

ERP systems

QGenda

Concur

StrataJazz

Docusign

Adobe Acrobat Pro

Asana

Job description

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• Supervise a team of 7 administrative staff, ensuring high performance, accountability, and professional development.
• Oversee onboarding, workflow coordination, cross-coverage strategies, and performance evaluations in collaboration with the Business Administrator.
• Foster a positive, inclusive culture that promotes efficiency, continuous improvement, and high-touch service delivery.
  
  
  

Job Description

Key Responsibilities:

Leadership & Team Management

• Supervise a team of 7 administrative staff, ensuring high performance, accountability, and professional development.
• Oversee onboarding, workflow coordination, cross-coverage strategies, and performance evaluations in collaboration with the Business Administrator.
• Foster a positive, inclusive culture that promotes efficiency, continuous improvement, and high-touch service delivery.
  
  
  

Faculty Support (Small Portfolio)

• Provide executive-level administrative support to a designated group of faculty, including calendar management, travel coordination, and document preparation.
• Maintain and update CVs, biosketches, and compliance documentation.
• Assist faculty in transitioning to adjunct or emeritus status, ensuring alignment with institutional, licensing, and credentialing requirements.
• Track and reconcile professional development funds to ensure accessibility, compliance, and proper utilization.
• Support credentialing, faculty effort tracking, and clinical scheduling via QGenda.
  
  
  

HR, Operations & Infrastructure Oversight

• Support HR functions such as hiring, onboarding/offboarding, leave tracking, and performance documentation.
• Approve badge and IT access, manage space assignments, and coordinate with IT and facilities on equipment and workspace needs.
• Manage supply and inventory needs, including ordering, inventory tracking, and basic equipment troubleshooting to support administrative functions.
• Draft faculty appointment letters, maintain departmental records, and oversee internal documentation processes.
  
  
  

Project & Financial Coordination

• Manage departmental projects and stakeholder relationships, ensuring alignment with strategic and operational goals.
• Assist with financial reconciliations, Concur approvals, cost transfers, and budget tracking.
• Serve as liaison among administrative, clinical, and academic teams to ensure timely execution of objectives.
  
  
  

Qualifications:

• Bachelor’s degree in Business, Accounting, Health Administration, or a related field.
• Minimum of 3 years of supervisory experience, preferably in a healthcare or academic setting.
• Proficiency or experience with:
• Microsoft 365 (Outlook, Excel, Teams, Word, PowerPoint)
• ERP systems such as Oracle or Workday
• QGenda (clinical scheduling)
• Concur or similar travel and reimbursement systems
• StrataJazz, Docusign, Adobe Acrobat Pro
• Credentialing platforms, timekeeping systems, project management tools (e.g., Asana)
  
  
• Strong written and verbal communication skills; ability to multitask and solve problems independently.
• Change management experience and a service-oriented mindset are highly preferred.
  
  

Work Arrangement:

Primarily onsite, with occasional remote flexibility based on operational needs.

Why Join Us:

This role offers the opportunity to lead a collaborative team, shape administrative strategy, and directly support faculty success within a dynamic academic-medical environment. If you are a forward-thinking leader who thrives in a fast-paced, mission-driven setting, we welcome your application.

About Us

Atrium Health Wake Forest Baptist is a pre-eminent academic health system based in Winston-Salem, North Carolina. Atrium Health Wake Forest Baptist is part of Advocate Health, which is headquartered in Charlotte, North Carolina, and is the fifth-largest nonprofit health system in the United States, created from the combination of Atrium Health and Advocate Aurora Health. Atrium Health Wake Forest Baptist’s two main components are an integrated clinical system – anchored by Atrium Health Wake Forest Baptist Medical Center, an 885-bed tertiary-care hospital in Winston-Salem – that includes Brenner Children’s Hospital, five community hospitals, more than 300 primary and specialty care locations and more than 2,700 physicians; and Wake Forest School of Medicine, the academic core of Atrium Health Enterprise and a recognized leader in experiential medical education and groundbreaking research that includes Wake Forest Innovations, a commercialization enterprise focused on advancing health care through new medical technologies and biomedical discovery.

Wake Forest Baptist Health, Wake Forest University School of Medicine and Atrium Health have joined forces in a strategic combination that will enhance care, transform medical education and create economic opportunity for countless lives in North Carolina and beyond. As a part of that combination, the two health systems will be integrating technology and platforms, including our career sites.

This means that although you are applying on the Wake Forest Baptist Health Career Site, you receive communications from the Atrium Health Recruitment Team. Please know that this is an expected process, and thanks in advance for your flexibility.

About The Team

Mission, Vision and Culture Commitments

Mission

To improve health, elevate hope and advance healing – for all.

Vision

To be the first and best choice for care.

Culture Commitments

We create a space where all Belong

We Work as One to make great things happen

We earn Trust in all we do

We Innovate to better the now and create the future

We drive for Excellence – always

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Hospitals and Health Care and Research Services

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