ADMINISTRATIVE COORDINATOR - GENERAL CLERK 3 - Shipping, Receiving and Inventory Administrator

Southwest Research Institute; San Antonio (TX); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

First paycheck bonus

Job summary

Southwest Research Institute in San Antonio seeks a Shipping & Receiving Administrative Specialist to support inventory, documentation, and daily operations. You will maintain records, coordinate with carriers and internal teams, and help ensure timely, accurate shipping and receiving activities.

The role requires a high school diploma and 6 years of administrative, clerical, or logistics experience, plus proficiency in Microsoft Office (Outlook, Word, Excel) and strong organizational skills.

Qualifications

• High school diploma or equivalent required.
• Minimum 6 years in administrative, clerical, office support, shipping/receiving, or logistics.
• 6 years experience using Microsoft Office applications (Outlook, Word, Excel).

Responsibilities

• Process and maintain shipping, receiving, tracking, and departmental documentation.
• Enter and update information in SwRI systems, spreadsheets, and tracking tools.
• Assist with Shipping Request Forms, receiving documents, package records, and internal requests.
• Communicate with employees, carriers, vendors, and other departments regarding shipment or receiving status.
• Maintain electronic and physical files and provide general administrative support to Shipping & Receiving leadership and staff.

Skills

Administrative experience

Organizational skills

Data entry

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Who We Are

Shipping & Receiving supports SwRI operations by coordinating inbound and outbound shipments, receiving materials, maintaining shipping documentation, supporting inventory activities, and ensuring accurate records for domestic and international transportation requirements. By joining our team, you will receive an additional $500.00 in your first paycheck (minus applicable taxes).

Objectives of this Role

Support Shipping/Receiving, Inventory, and Warehouse functions through advanced, accurate administrative work.Ensure smooth daily operations by maintaining organized documentation, records, and workflow systems.Serve as a reliable communication link between supervisors, internal customers, and cross-functional teams.Improve departmental efficiency by identifying process gaps and implementing practical administrative improvements.Provide high-quality administrative support that enables leadership to focus on operational and strategic priorities.

Daily and Monthly Responsibilities

Process and maintain shipping, receiving, tracking, and departmental documentation.Enter and update information in applicable SwRI systems, spreadsheets, and tracking tools.Assist with Shipping Request Forms, receiving documentation, package records, and internal requests.Communicate with employees, carriers, vendors, and other departments regarding shipment or receiving status.Maintain electronic and physical files and provide general administrative support to Shipping & Receiving leadership and staff and other tasks as assigned by the manager.

Requirements

Requires a high school diploma or equivalent.Shift work required.6 years: Administrative, clerical, office support, shipping/receiving, logistics, or related work experience.6 years: Experience using Microsoft Office applications, including Outlook, Word, and Excel.6 years: Strong organizational and file-management skills, including maintaining and organizing databases, records, and documentation.2 years: Accurate data entry and report generation abilities, including formatting documents and processing SwRI forms (invoices, requisitions).A valid/clear driver's license is required.

Special Requirements

Applicant selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information. Applicant must be a U.S. citizen.

Job Locations

San Antonio, Texas

For benefits information at our San Antonio location, click here. For benefits information at all other locations, click here.

An Equal Employment Opportunity Employer: race, color, religion, sex, national origin, disability, and veteran status.