GENERAL CLERK 3 - Administrative Support

Southwest Research Institute; San Antonio, Northern (TX, KY); Hybrid; USD 36,000 - 48,000; Full time

Benefits offered by this job

Sign-on bonus

Job summary

Southwest Research Institute in San Antonio, TX seeks a GENERAL CLERK 3 to provide high-level administrative support to directors and senior leadership. The role requires initiative, discretion, and strong MS Office skills to keep calendars, correspondence, and events running smoothly.

You will coordinate meetings, travel, reimbursements, and vendor invoices, while maintaining confidentiality and delivering excellent customer service in a fast-paced government/industry environment.

Qualifications

• Requires a high school diploma or equivalent.
• 4-6 years: General administrative duties: familiarity with general office procedures; use of office equipment such as reproduction equipment, & telephone systems.
• 4-6 years: Understanding of business office functions: use of common word processing, database, and spreadsheet software use of correct grammar, spelling & punctuation rules.
• 4-6 years: Must possess basic organizational skills, work well with others, dependable, self-motivated.

Responsibilities

• Manage and maintain Microsoft Outlook calendars to ensure effective time management.
• Review division correspondence for accuracy and grammar, and route it to management for approval.
• Assist with division events and client visits, including coordinating and ordering client lunches, and handling division meeting setup and breakdown.
• Schedule and organize meetings, prepare agendas, and record/distribute meeting minutes.
• Assist division leadership with managing their calendars and daily meetings.
• Process reimbursement requests and vendor invoices for payment.
• Perform additional duties as assigned by the Manager and division leadership.
• Track, process, and follow up with division staff on all matters related to business travel.
• Schedule hotels, car rentals, and airfare for division staff.

Skills

Microsoft Office proficiency

Organizational skills

Time management

Communication

Customer service

Education

High school diploma

Job description

GENERAL CLERK 3 - Administrative Support

11-00954

Who We Are:

We are R&D problem-solvers providing independent, premier services to government and industry clients; since 1947 we work toward the betterment of humankind, pushing the boundaries of science and technology to develop solutions. By joining our team you will receive an additional $500.00 in your first paycheck, minus applicable taxes. We are seeking a Secretary to provide high-level administrative support to our Directorates and senior leadership. This individual should bring a strong work ethic, take initiative, and offer experience-based insights to help improve administrative operations.

• Additional $500.00 in your first paycheck, minus applicable taxes.

Objectives of this Role:

• Provide comprehensive administrative support in a fast-paced environment.
• Act as a liaison between internal/external stakeholders.
• Handle confidential information with discretion and professionalism.
• Identify opportunities to streamline administrative tasks and implement best practices.
• Posses high proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational skills, attention to detail, and time management.
• Function as a contributing member of the team and provide excellent customer service while maintaining a strong sense of urgency.

Daily and Monthly Responsibilities:

• Manage and maintain Microsoft Outlook calendars to ensure effective time management.
• Review division correspondence for accuracy and grammar, and route it to management for approval.
• Assist with division events and client visits, including coordinating and ordering client lunches, and handling division meeting setup and breakdown.
• Schedule and organize meetings, prepare agendas, and record/distribute meeting minutes.
• Assist division leadership with managing their calendars and daily meetings.
• Process reimbursement requests and vendor invoices for payment.
• Perform additional duties as assigned by the Manager and division leadership.
• Track, process, and follow up with division staff on all matters related to business travel.
• Schedule hotels, car rentals, and airfare for division staff.

Requirements:

• Requires a high school diploma or equivalent.
• 4-6 years: General administrative duties: familiarity with general office procedures; use of office equipment such as reproduction equipment, & telephone systems.
• 4-6 years: Understanding of business office functions: use of common word processing, database, and spreadsheet software use of correct grammar, spelling & punctuation rules.
• 4-6 years: Must possess basic organizational skills, work well with others, dependable, self-motivated.
• Existing security clearance preferred but not required; must be able to obtain a security clearance.
• A valid/clear driver's license is required.

Special Requirements:

Applicant selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information. Applicant must be a U.S. citizen.

Job Locations: San Antonio, Texas

Military Friendly: Your military experience may apply to this position

For more information about this division, visit the Applied Power home page.

For benefits information at our San Antonio location, click here .
For benefits information at all other locations, click here .

An Equal Employment Opportunity Employer: race, color, religion, sex, national origin, disability, and veteran status.