Administrative Coordinator | Front-Office & Ops Handler

Finnmark Property Services; Oregon (WI); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Short Term Disability

Life Insurance

Employee Assistance Program

Paid Time Off

Oregon Saves IRA

Career Growth Opportunities

Job summary

FINNMARK Property Services in Oregon is seeking an Administrative Coordinator who is friendly, organized, dependable, and detail-oriented to be a primary contact for customers, employees, vendors, and visitors.

You will provide essential administrative and operational support, manage a multi-line phone system, handle mail and deliveries, and coordinate reporting, data entry, and office communications across departments.

Qualifications

• 2+ years of administrative, office coordination, receptionist, accounting support, or similar experience.
• At least 1 year of accounting support experience.
• Excellent customer service and professional communication skills.
• Professional appearance and demeanor.
• Highly organized with the ability to manage multiple priorities and meet deadlines.
• Strong attention to detail, accuracy, and follow-through.
• Proficient with Microsoft Office and comfortable learning ERP, CRM, and other business systems.
• Ability to work independently while collaborating across multiple departments.
• Experience in multi-family industry preferred.
• Experience in service-based industries preferred.
• Bilingual (English/Spanish) a plus.
• Passionate about delivering excellent customer service.

Responsibilities

• Serve as the first point of contact for customers, employees, vendors, and visitors, creating a professional and welcoming experience.
• Manage a multi-line phone system, direct calls, respond to inquiries, and ensure messages are communicated accurately.
• Coordinate incoming and outgoing mail, packages, company email inquiries, and deliveries.
• Maintain a clean, organized, and professional reception area, conference rooms, and common spaces.
• Assist with data entry, invoice processing, financial documentation, and recordkeeping.
• Prepare reports, spreadsheets, presentations, and internal communications.
• Maintain accurate digital and physical filing systems and ensure data integrity across business systems.
• Identify and communicate discrepancies, missing information, or process issues.
• Track administrative tasks, deadlines, facility needs, and warehouse deliveries.
• Monitor and order office and kitchen supplies while maintaining inventory and budgets.
• Coordinate meeting logistics, office events, and employee engagement activities.
• Assist with office communications, employee recognition, and special projects.
• Support daily office operations while collaborating with multiple departments to keep business running efficiently.

Skills

Administrative experience

Customer service

Multi-tasking

Microsoft Office

ERP/CRM systems

Tools

ERP systems

CRM software

Microsoft Office

Job description

FINNMARK Property Services in Oregon is seeking an Administrative Coordinator who is friendly, organized, dependable, and detail-oriented to be a primary contact for customers, employees, vendors, and visitors.

You will provide essential administrative and operational support, manage a multi-line phone system, handle mail and deliveries, and coordinate reporting, data entry, and office communications across departments.