Office Manager

Finnmark Property Services; Oregon (WI); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Short Term Disability

Basic Life Insurance

Employee Assistance Program

Paid Time Off

Oregon Saves Retirement Savings (IRA)

Opportunities For Career Growth

Job summary

FINNMARK Property Services is seeking an experienced Office Manager to oversee daily office operations, support the employee experience, and coordinate companywide initiatives across Oregon and Washington.

The ideal candidate will be proactive, highly organized, and capable of managing multiple priorities while maintaining discretion and attention to detail. The role emphasizes process improvements, vendor coordination, and fostering a positive workplace culture.

Qualifications

• 3+ years of experience in office management, administration, operations, human resources, or related field.
• Strong organizational and time-management skills with ability to manage multiple priorities and deadlines.
• Excellent verbal and written communication skills with a professional, approachable demeanor.
• Demonstrated initiative, problem-solving, and independent work with sound judgment.
• Strong interpersonal skills and ability to build positive relationships across departments and locations.
• Experience supporting employee lifecycle processes including recruiting, onboarding, benefits, and offboarding preferred.
• Experience coordinating vendors, facilities, office services, and company resources.
• Strong project management skills to coordinate multiple companywide initiatives from start to finish.

Responsibilities

• Oversee daily office operations, including facilities, supplies, vendors, equipment, and executive support, fostering a positive workplace culture.
• Supervise and support the Administrative Coordinator through training, guidance, and day-to-day coordination.
• Manage employee recruitment, hiring, onboarding, orientation, and offboarding processes.
• Administer employee benefits, leave programs, business insurance, licenses, and renewals.
• Coordinate companywide programs and projects, including fleet, mobile devices, licenses, IT services, and training.
• Serve as a central resource for internal communication, office policies, inquiries, and cross-department coordination.
• Support employee engagement initiatives, company events, recognition programs, newsletters, and all-staff meetings.
• Manage office-related budgets, expenses, purchasing, forecasting, and cost-saving opportunities.
• Identify and implement process improvements to increase efficiency and consistency.

Skills

Leadership

Organization

Communication

HR support

Vendor management

Bilingual (English/Spanish)

Tools

Microsoft Office

Job description

Is this you?

• Are you a natural leader who takes ownership, keeps things organized, and is resourceful?
• Do you enjoy working with people across different departments and locations, building strong relationships, bringing people and processes together, and taking initiative to find better ways to improve efficiency and keep the company moving forward?
• Are you a confident problem-solver who can balance employee needs, business priorities, and day-to-day challenges while remaining professional, approachable, and solutions-focused?
• Are you highly organized and detail-oriented, with the ability to manage multiple priorities, projects, and deadlines while maintaining accuracy, confidentiality, and follow-through?

If you are a collaborative leader who enjoys supporting people, solving problems, improving processes, and taking ownership of the many details that keep a company running smoothly, this may be the opportunity for you!

About FINNMARK

FINNMARK Property Services is a trusted provider of CONSTRUCTION, MAINTENANCE, and RESTORATION solutions for multi-family and HOA properties across Oregon and Washington. Our team is committed to exceeding industry expectations and helping property owners maintain the beauty, safety, and value of their investments. We pride ourselves in simplifying our client's work and being their single source solution.

What We Offer

• Competitive Compensation
• Medical Insurance
• Dental Insurance
• Vision Insurance
• Short Term Disability
• Basic Life Insurance
• Employee Assistance Program
• Paid Time Off
• Oregon Saves Retirement Savings (IRA)
• Opportunities For Career Growth

Position Overview

FINNMARK is looking for a proactive and highly organized Office Manager to oversee office operations, support the employee experience, and coordinate key companywide programs and initiatives. This role is ideal for someone who takes initiative, enjoys solving problems, and thrives on bringing people, processes, and priorities together to keep an organization running smoothly.

At Finnmark, we put people first, operate with integrity, and pursue excellence. The ideal candidate is professional, dependable, customer-service oriented, and able to manage multiple priorities while maintaining accuracy and attention to detail.

Key Responsibilities

• Oversee daily office operations, including facilities, supplies, vendors, equipment, and executive support, while fostering a positive workplace culture and ensuring employees feel supported and connected.
• Supervise and support the Administrative Coordinator through training, guidance, and day-to-day coordination.
• Manage employee recruitment, hiring, onboarding, orientation, and offboarding processes.
• Administer employee benefits, leave programs, business insurance, licenses, and related renewals and compliance requirements.
• Coordinate companywide programs and projects, including fleet, mobile devices, company assets, keys and security systems, software licenses, IT services, and employee training.
• Serve as a central resource for internal communication, office policies, employee inquiries, and cross-department coordination.
• Support employee engagement initiatives, company events, recognition programs, newsletters, and all-staff meetings.
• Manage office-related budgets, expenses, purchasing, forecasting, and cost‑saving opportunities.
• Identify and implement process improvements that increase efficiency, organization, and consistency across the company.
• Maintain accurate and confidential employee and company records.
• Prepare reports, presentations, procedures, and other documentation as needed.

Qualifications

• 3+ years of experience in office management, administration, operations, human resources, or a related field.
• Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines.
• Excellent verbal and written communication skills with a professional and approachable demeanor.
• Demonstrated ability to take initiative, solve problems, and work independently with sound judgment.
• Strong interpersonal skills and the ability to build positive relationships across departments and locations.
• Experience supporting employee lifecycle processes, including recruiting, onboarding, benefits, and offboarding preferred.
• Experience coordinating vendors, facilities, office services, and company resources.
• Strong project management skills with the ability to coordinate multiple companywide initiatives from start to finish.
• Proficiency with Microsoft Office and other business software and systems.
• High level of attention to detail, accuracy, confidentiality, and follow-through.
• Ability to handle sensitive employee and company information with discretion and professionalism.
• Commitment to fostering a positive, collaborative workplace culture and supporting an exceptional employee experience.
• Bilingual (English/Spanish) a plus.

FINNMARK Property Services is committed to affirmative action, equal employment opportunity, and workplace diversity.

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