Administrative Coordinator — Front Desk & Office Operations

Navajo Technical University; Chinle (AZ); On-site; USD 34,000 - 42,000; Full time

Job summary

Navajo Technical University seeks an Administrative Assistant to perform clerical and secretarial duties in a department. The role serves as the first point of contact, welcomes visitors, handles calls, and processes mail and documents.

It requires organization, confidentiality, and the ability to work with diverse stakeholders. The position supports travel arrangements, payroll-related tasks, and course setup, while maintaining filing systems and coordinating events and meetings in a

Qualifications

• Associate's Degree in Business Administration or related field. Bachelor's preferred.
• Three (3) years administrative, customer service or secretarial experience required.
• Must understand and speak conversational Navajo.
• Valid and clean state driver's license.
• Must pass background check with no felonies.

Responsibilities

• Serve as the first point of contact for the department.
• Greet visitors and direct inquiries to appropriate personnel.
• Answer and route phone calls with professional etiquette.
• Manage mail and correspondences; prepare reports and documents.
• Coordinate travel and related documents.
• Prepare and edit correspondence, reports, minutes, and forms.
• Input purchase requisitions and ensure documentation.
• Assist supervisor with timesheets and payroll processing.
• Provide administrative support to student organizations if needed.
• Schedule workshops, rooms, and instructors; assist with course setup.
• Produce or coordinate department material; edit for grammar and style.
• Maintain financial records: accounts payable, purchasing, travel documents.
• Schedule department events and manage calendars; attend meetings and take minutes.
• Maintain filing systems and inventory; handle office equipment.

Skills

Office practices

Planning and scheduling

Word processing

Excel

Access

PowerPoint

Organizing

Records management

Written communication

Verbal communication

Independent work

Confidentiality

Education

Associate's Degree in Business Administration

Bachelor's degree preferred

Tools

Word

Excel

Access

PowerPoint

Job description

Navajo Technical University seeks an Administrative Assistant to perform clerical and secretarial duties in a department. The role serves as the first point of contact, welcomes visitors, handles calls, and processes mail and documents.

It requires organization, confidentiality, and the ability to work with diverse stakeholders. The position supports travel arrangements, payroll-related tasks, and course setup, while maintaining filing systems and coordinating events and meetings in a