Administrative Coordinator for Agency Operations

State-of-South-Carolina; South Carolina; Hybrid; USD 40,000 - 60,000; Full time

Benefits offered by this job

State benefits: retirement, health,视,

Job summary

State of South Carolina Department of Agriculture is seeking an Administrative Coordinator to deliver frontline customer service by phone and email, manage SCATE operations, and keep records up to date. The role requires strong proofreading, writing, and editing skills, plus proficiency with MS Word/Excel/Publisher/PowerPoint and Outlook.

Responsibilities include coordinating monthly staff schedules, onboarding tasks, travel reimbursements, and maintaining records, while supporting the Deputy

Qualifications

• Bachelor's degree or Associate's degree with administrative experience.
• Strong writing, proofreading and editing skills.
• Knowledge of governmental, fiscal and personnel procedures.

Responsibilities

• Serve as front-line manager of SCATE team by handling calls and emails.
• Send monthly renewal emails to SCATE cardholders.
• Monitor and order supplies for SCATE printing/mailing.
• Coordinate monthly staff schedules and provide training.
• Support Deputy Commissioner, IT, and other offices with admin tasks.
• Maintain records and asset inventory; coordinate IT equipment recycling.
• Assist with onboarding tasks, travel requests, and reimbursements.
• Proofread print and digital materials; prepare weekly staff schedule.
• Prepare financial requisitions and scan documents for payments.
• Attend meetings as recorder and respond to information requests.

Skills

Proofreading

Editing

Written communication

Attention to detail

Professionalism

Oral communication

Education

Bachelor's degree + 5 years admin/office experience

Associate's degree + 7 years admin/office experience

Tools

MS Word

MS Excel

MS Publisher

MS PowerPoint

Outlook

Job description

The SC Department of Agriculture is looking for a top-notch Administrative Coordinator! Do you excel at customer service over the phone and email? Do you like to conduct research on various topics? Are you a master proof-reader? Are you looking for an environment where no two days are alike? Then this position is for you! In this role, you will:

• Serve as the front-line manager of the South Carolina Agricultural Tax Exemption (SCATE) team by answering calls and emails from customers for new applications, card renewals, and information updates.


• Send monthly renewal emails to SCATE cardholders.


• Monitor and order supplies for printing and mailing SCATE Cards.


• Facilitate SCATE webpage and application updates with the program software platform provider.


• Coordinate the monthly schedule and provide training for staff that assist with SCATE calls and emails.


• Provide administrative support for the Deputy Commissioner for Agency Operations, Finance and Administration Department, Information Technology (IT) Department, and the Commissioner’s Office.


• Organize and maintain records and files, such as asset inventory.


• Coordinate surplus and recycling of IT equipment.


• Perform some tasks for new employee onboarding, like communicating phone numbers and email addresses to Finance and Administration for ordering business cards.


• Complete travel requests, reservations, and reimbursements.


• Proofread print and electronic materials.


• Assemble and distribute the weekly schedule for Division staff.


• Prepare financial requisitions, goods receipts, and scan documents for payments and receivables.


• Serve as the team leader for the main phone line by answering main line phone on assigned days and creating main line phone schedule.


• Review and distribute incoming mail and other correspondence to the correct staff.


• Respond to general information requests that come in via the agency website.


• Attend assorted agricultural meetings and serve as recorder of minutes.


• Assist with media inquiries, Outlook calendar updates, detailed records, mass mailings, meeting preparation, and project execution.


• Maintain and update written procedures and practices in a desk manual for this position.

BENEFITS

• Generous State benefits to include retirement, health, vision, dental and life insurance.
  
  
  
  • Premium for BCBS State Standard Plan for employee only coverage is less than $100/month!
  
  
  • Premium for BCBS State Standard Plan for full family coverage is only $307/month!
  
  
  
  


• 13 paid holidays; generous annual and sick leave accruals.


• Up to 6 weeks paid parental leave.


• Employee Assistance Program


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  • Free counseling sessions for employees and household members
  
  
  • Free Life Management Services (legal, financial, and more)
  
  
  
  

• Bachelor's degree and a minimum of five (5) years administrative or office experience or an Associate's degree and a minimum of seven (7) years' administrative or office experience.


• Valid driver's license and ability to operate a vehicle.

• Knowledge of governmental, fiscal and personnel procedures, practices and policies.


• Strong writing, proofreading and editing skills.


• Working knowledge of the agriculture industry.

• High degree of professionalism is expected.


• Proficiency in MS Word, MS Excel, MS Publisher, MS Power Point, Outlook email, and Outlook calendar.


• Excellent use of oral and written communication skills; proper grammar.


• Exemplary attention to detail and accuracy.


• Periodic overnight travel required.


• Must be able to attend occasional evening and weekend meetings/events.


• Position is based in the Wade Hampton building on the Statehouse grounds. This is not a remote position, but employee may be eligible for one remote day per week after probationary period.