Accounts Receivable Specialist

South Carolina Department of Agriculture; Columbia (SC); On-site; USD 35,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

Life insurance

13 paid holidays

Sick leave accruals

Deferred compensation program

Employee Assistance Program

One day remote work after probation

Job summary

South Carolina Department of Agriculture is seeking an Accounts Receivable Specialist to join the Finance and Administration Department. The role handles payments, deposits, invoicing in SCEIS, and receivable collections while coordinating with program staff.

The position is based at the Wade Hampton building on the Statehouse grounds and is not remote. The ideal candidate will have a high school diploma with accounting experience, strong numerical skills, and the ability to multi-task in a

Qualifications

• High school diploma and professional experience in accounting/finance. A bachelor’s degree with accounting coursework may substitute for required experience.
• Valid state driver’s license and ability to operate a motorized vehicle.
• Strong attention to detail, organization, and multi-tasking abilities.

Responsibilities

• Record payments with proper coding to the general ledger and fund.
• Prepare daily bank deposits with fund coding in SCEIS.
• Ensure payments are date-stamped and documented in SCEIS.
• Pull supporting docs from WinWam to support deposits.
• Enter and close KRS invoices in SCEIS and coordinate payment info with staff.
• Coordinate collection process for receivables over 30/60/90 days using state resources.
• Assist with disposal of surplus property and credit proceeds appropriately.
• Serve as primary contact for facilities repair work orders at SCDA HQ.
• Assist with ordering office supplies to maintain inventory.
• Back up for workflow approvals in SCEIS and support finance leadership with reports.
• Enter IDTs receivables in SCEIS and notify staff on completion.
• Coordinate onboarding items for new staff and communicate with hiring managers.

Skills

Attention to detail

Organizational skills

Multi-tasking

Mathematical proficiency

Education

High school diploma

Bachelor’s degree with accounting coursework

Tools

SCEIS

WinWam

KRS

Job description

Job Responsibilities

Do you like numbers and math? Are you looking to begin or grow in your accounting career? Then this A ccounts Receivable Specialist position at the SC Department of Agriculture (SCDA) is for you! We are looking for a team member to join our Finance and Administration Department. In this role, you will:

• Record payments received with proper coding to the general ledger account and fund.
• Prepare daily bank deposits to include coding revenue with appropriate fund and key information into the South Carolina Enterprise Information System (SCEIS).
• Ensure all payments are date-stamped and all documentation is attached to the SCEIS deposit.
• Pull necessary support documentation and reports from WinWam software to support deposits.
• Enter and close Kelly Registration System (KRS) invoices into SCEIS and exchange information related to payments with program and support staff.
• Coordinate collection process for outstanding receivables over 30, 60 and 90 days. Use collection programs offered by SC Department of Revenue and Richland County.
• Assist with disposal of surplus property by working with State Surplus to pick up all unneeded property, ensuring proceeds from the sale of agency property are credited to relevant accounts.
• Serve as primary contact for facilities repair and maintenance work orders at SCDA headquarters.
• Assist with ordering office and other supplies to maintain adequate inventory for agency needs.
• Serve as back-up for workflow approvals in SCEIS and assist Director of Finance and Administration with various research and reporting requests.
• Input Inter-Departmental Transfer (IDTs) receivables into SCEIS and notify staff when complete.
• Order needed items for new staff hires and communicate with hiring managers as ordered / completed.

Benefits

• Generous State benefits to include retirement, health, vision, dental and life insurance.
  • Premium for BCBS State Standard Plan for employee only coverage is less than $100/month!
  • Premium for BCBS State Standard Plan for full family coverage is only $307/month!
• 13 paid holidays; generous annual and sick leave accruals.
• Up to 6 weeks paid parental leave.
• Deferred Compensation Program.
• Employee Assistance Program
  • Free counseling sessions for employees and household members
  • Free Life Management Services (legal, financial, and more)

Minimum And Additional Requirements

• A high school diploma and professional experience in a related area such as accounting, auditing, finance, or banking. A bachelor's degree with multiple accounting courses may be substituted for the required work experience.
• Valid state driver's license and ability to operate a motorized vehicle.
• High attention to detail, expert organization skills, and ability to multi-task.

Preferred Qualifications

• Knowledge of the principles, practices, theories, and terminology of accounting, auditing, banking, budgeting, and financial management.
• Familiarity of SC state government fiscal and accounting processes.
• Experience with the SC Enterprise Information System (SCEIS) Finance modals.

Additional Comments

• Must possess the ability to proficiently apply mathematical concepts.
• Ability to interpret and analyze financial data, records, and reports.
• Ability to establish and maintain effective working relationships with others. and communicate effectively both orally and in writing.
• May require periods of standing, walking, sitting and the ability to lift up to 25 lbs.
• This position is based at the Wade Hampton building on the Statehouse grounds and is not a remote position. Selected candidate may be eligible for one day remote work after a probationary period.