Administrative Coordinator I (Chief Financial Officer Admin) / 60020106

State of South Carolina; Columbia (SC); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Health, Dental, Vision, and Life

Paid time off: 15 vacation days

Sick leave: 15 days

13 paid holidays

State retirement plan

Deferred compensation programs

Job summary

State of South Carolina seeks an Administrative Coordinator I to provide day-to-day financial and administrative support to the Chief Financial Officer and Finance Department in-office. Responsibilities include calendar management, coordinating meetings, handling correspondence, and supporting signature processes.

The role requires strong organizational and communication skills, attention to confidentiality, and the ability to work with minimal supervision.

Qualifications

• High school diploma or equivalent required.
• Bachelor's degree may substitute for required experience.

Responsibilities

• Manage Chief Financial Officer and Finance Department calendars, meetings, reminders, and travel logistics.
• Review and route incoming/outgoing correspondence; draft replies; track deadlines; ensure policy compliance.
• Coordinate documents requiring CFO signature and ensure timely submission.
• Support employee engagement by scheduling events and activities for reports to the CFO.
• Maintain calendar for employee leave and approve leave requests.
• Review documents/presentations for accuracy; perform other duties as assigned.

Skills

Calendar management

Communication skills

Confidentiality

Judgment

Education

High school diploma

Bachelor's degree may substitute for experience

Job description

The Agency's mission is to be boldly innovative in improving the health and quality of life for South Carolinians.

This position is located in Office of Finance & CFO, Richland County.

This is an in-office role and not a telecommute or remote position.

Are you the One?

We are looking for an Administrative Coordinator I (Chief Financial Officer Admin) who performs day-to-day financial and administrative support activities for the Chief Financial Officer and the entire Finance Department with little to no supervision.

• Maintains a complex and dynamic calendar of appointments for the Chief Financial Officer and the Finance Department(s) to include scheduling meetings, daily reminders, reminder of next day meetings/appointments, travel, etc. Coordinates meetings and prepares agendas for weekly and monthly meetings as well as compiling and coordinating agenda items, distributing meeting materials and serving as the recording secretary for assigned meetings of the Chief Financial Officer and the Finance Department(s). Interfaces with internal and external customers.
• Reviews the Chief Financial Officer's incoming/outgoing correspondence, assigns deadlines, coordinates responses with the appropriate agency personnel and tracks status. Prepare drafts to answer routine correspondence. Reviews incoming correspondence and directs it to the appropriate Division for response. Ensures deadlines are met on all responses, correspondence, special projects, etc. requiring a reply by the Chief Financial Officer. Ensures responses are consistent and in compliance with agency policies. Reviews all outgoing communications to ensure consistency with the Department’s administrative policies and procedures. While this position does not have programmatic responsibilities, it does have the responsibility of understanding the program organization and the appropriate contacts in each area. Acts as a liaison to areas internal and external to the agency on behalf of the Chief Financial Officer.
• Coordinates all documents that requires signature of the Chief Financial Officer and ensures timely submission of these documents.
• Maintains employee engagement for all areas that report to the Chief Financial Officer through scheduling and planning employee events and activities.
• Maintains calendar of employee leave and approves leave on behalf of the Chief Financial Officer.
• Reviews documents and presentations for the Chief Financial Officer for accuracy. Performs other duties as assigned.

The South Carolina Department of Health and Human Services offers an exceptional benefits package for FTE and TGE positions that includes:

• Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, and Children.
• 15 days annual (vacation) leave per year.
• 15 days sick leave per year.
• 13 paid holidays.
• State Retirement Plan and Deferred Compensation Programs.

A high school diploma and five (5) years of relevant experience in business management, public administration, or administrative services; OR

A bachelor’s degree may be substituted for the required work experience.

Bachelor's degree must be from a higher education institution recognized by the U.S. Department of Education & Council for Higher Education Accreditation (CHEA).

Additional Requirements

• Valid driver's license.
• Requires holder to drive routinely.
• Sitting or standing for long periods of time.
• Lifting requirements: 20 lbs.
• In-office role.

• Ability to communicate effectively.
• Must have proficient organizational and communication (both verbal and written) skills.
• Ability to maintain confidentiality of sensitive information.
• Ability to exercise sound judgement.
• Maintains a professional demeanor and is customer services oriented.

The South Carolina Department of Health and Human Services is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related medical conditions, including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.