Administrative Coordinator, Exton Facilities (Onsite)

Biopharma Careers; Pennsylvania; On-site; USD 41,000 - 54,000; Full time

Benefits offered by this job

Annual Incentive Plan

Employee Benefits

Job summary

Eisai is seeking an Administrative Coordinator to support an assigned manager with admin tasks and front desk duties at the Exton site. Responsibilities include CMMS and finance/EHS admin support, onboarding coordination, and ensuring GMP-compliant documentation and visitor records.

The role requires a high school diploma and 3–5 years of experience, with proficiency in MS Office and strong communication skills. Onsite work with standard hours and potential incentives are noted.

Qualifications

• High School diploma or equivalent.
• 3 to 5 years of administrative experience.
• Proficiency in MS Office Suite (PowerPoint, Word, Excel) and Outlook.
• Self-starter with multi-tasking ability.
• Flexibility to handle changing priorities and deadlines.
• Strong communication skills and attention to detail.

Responsibilities

• Provide administrative support to the assigned manager and site operations.
• Front desk duties: greet visitors, issue badges, answer calls.
• Coordinate logistics for site events and onboarding.
• Process invoices and maintain data accuracy in quality document system.
• Back-up for Executive Assistant; CMMS/Finance/EHS administrative support.

Skills

Self-starter

Multi-tasking

Attention to detail

Verbal and written communication

Customer service

Education

High School diploma or equivalent

Tools

MS Office Suite

Job description

At Eisai, satisfying unmet medical needs and increasing the benefits healthcare provides to patients, their families, and caregivers is Eisai’s human health care (hhc) mission. We’re a growing pharmaceutical company that is breaking through in neurology and oncology, with a strong emphasis on research and development. Our history includes the development of many innovative medicines, notably the discovery of the world's most widely-used treatment for Alzheimer’s disease. As we continue to expand, we are seeking highly-motivated individuals who want to work in a fast-paced environment and make a difference. If this is your profile, we want to hear from you.

Job Description

The Administrative Coordinator is primarily responsible for supporting an assigned manager (typically a Director or above) with administrative tasks and performing the front desk activities. They will also provide CMMS (Computerized Maintenance Management System), Financial system, eContract, and EHS administrative support and serve as a back-up for the Executive Assistant at the site.

Essential Functions

Administrative Support

• The Administrative Coordinator will prioritize workload and deliver specific clerical/administrative activities and services under the guidance of the assigned manager.
• Provide comprehensive administrative support essential to the daily operations of the site
• Support various business activities, including quality document system support through filing, archiving, processing invoices, and verifying data accuracy
• Manage office supply inventories across both buildings by regularly monitoring stock levels and placing orders as needed
• Prepare and coordinate workspaces and onboarding arrangements for new hires to ensure a smooth and welcoming start
• Coordinate catering and logistics for site events in collaboration with the Executive Assistant
• File expense reports for Director of Facilities and Senior Director of BPD, PD
• Serves as a backup to the Executive Assistant

CMMS (Computerized Maintenance Management System), Finance and EHS Administrative Support

• Supports the CMMS administrator’s work - assist the Senior Maintenance Coordinator by uploading documents into system and creating work orders, and serve as a backup to CMMS administrator on all duties.
• Provide administrator support for Finance and EHS functions as required.

Front desk Duty (typically 7:30 AM to 11:30 AM or 12PM)

• Receives and greets visitors. Directs them to the appropriate place or employee and answers general questions.
• Issues control badges with appropriate access levels, and ensuring that all documentation complies with GMP standards, and records visitors' arrivals and departures.
• Ensure the vendors complete the safety and GMP training when needed and maintain the records.
• Answer incoming calls and route accordingly. Maintain updated phone list with changes.
• Ensure that the reception area is neat; call for taxi service if necessary; other miscellaneous items as assigned.

Requirements

• High School diploma or equivalent.
• 3 to 5 years of experience of administrative skills
• Proficiency in MS Office Suite (PowerPoint, Word, Excel) Outlook
• Must be a self-starter with the ability to multi-task
• Flexibility to accommodate rapidly changing priorities and deadlines.
• High level of accuracy and attention to detail
• Strong verbal and written communication skills
• Strong customer service skills

Eisai Salary Transparency Language:

• The hourly rate for the Administrative Coordinator, Exton Facilities (Onsite) is from :$30-$39
• Under current guidelines, this position is eligible to participate in : Eisai Inc. Annual Incentive Plan.
• Final pay determinations will depend on various factors including but not limited to experience level, education, knowledge, and skills.
• Employees are eligible to participate in Company employee benefit programs. For additional information on Company employee benefits programs, visit https://careers.eisai.com/us/en/compensation-and-benefits .
• Certain other benefits may be available for this position.

Eisai is an equal opportunity employer and as such, is committed in policy and in practice to recruit, hire, train, and promote in all job qualifications without regard to race, color, religion, gender, age, national origin, citizenship status, marital status, sexual orientation, gender identity, disability or veteran status. Similarly, considering the need for reasonable accommodations, Eisai prohibits discrimination against persons because of disability, including disabled veterans.

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