Administrative Coordinator, Exton Facilities (Onsite)

Eisai US; Exton (PA); On-site; USD 41,328 - 53,726; Full time

Job summary

Eisai US in Exton, PA seeks an Administrative Coordinator to support a senior manager with a wide range of tasks, including front-desk duties, CMMS, financial systems, eContract and EHS administration, and backup for the Executive Assistant.

The role emphasizes organization, accuracy, and proactive communication as you coordinate onboarding, travel and site operations, and assist across facilities, finance, and compliance functions.

Qualifications

• High school diploma or equivalent.
• 3 to 5 years of administrative experience.
• Proficiency in MS Office Suite (PowerPoint, Word, Excel, Outlook).
• Self-starter with the ability to multi-task and handle rapidly changing priorities.
• High level of accuracy and attention to detail.
• Strong verbal and written communication skills.
• Strong customer service skills.

Responsibilities

• Prioritize workload and deliver clerical and administrative activities under the manager’s guidance.
• Provide comprehensive support to daily site operations.
• Support quality document system: filing, archiving, invoice processing, and data verification.
• Manage office supply inventories across facilities, monitoring stock levels and placing orders.
• Prepare and coordinate workspaces and onboarding arrangements for new hires.
• Coordinate catering and logistics for site events in collaboration with the Executive Assistant.
• File expense reports for the Director of Facilities and Senior Director of BPD.
• Assist the CMMS administrator: upload documents, create work orders, and provide backup on all duties.
• Support Finance and EHS functions as required.
• Front‑desk duties (typically 7:30AM–11:30AM or 12PM): receive and greet visitors, issue badges, verify GMP compliance, answer calls, maintain a phone list, and ensure a neat reception area.

Skills

Communication skills

Detail-oriented

Multi-tasking

Customer service

Self-starter

Education

High school diploma or equivalent

Tools

MS Office Suite

Job description

Administrative Coordinator

The Administrative Coordinator supports a senior manager (typically a Director or above) with a wide range of administrative tasks. The role includes front‑desk activities, CMMS, financial system, eContract, and EHS administrative support, and serves as backup for the Executive Assistant.

Responsibilities

• Prioritize workload and deliver clerical and administrative activities under the manager’s guidance.
• Provide comprehensive support to daily site operations.
• Support quality document system: filing, archiving, invoice processing, and data verification.
• Manage office supply inventories across facilities, monitoring stock levels and placing orders.
• Prepare and coordinate workspaces and onboarding arrangements for new hires.
• Coordinate catering and logistics for site events in collaboration with the Executive Assistant.
• File expense reports for the Director of Facilities and Senior Director of BPD.
• Assist the CMMS administrator: upload documents, create work orders, and provide backup on all duties.
• Support Finance and EHS functions as required.
• Front‑desk duties (typically 7:30AM–11:30AM or 12PM):
  • Receive and greet visitors, directing them appropriately and answering general questions.
  • Issue control badges, verify GMP compliance, and record visitor arrivals and departures.
  • Ensure vendors complete safety and GMP training and maintain records.
  • Answer incoming calls, route accordingly, and maintain an updated phone list.
  • Maintain a neat reception area and arrange transportation as needed.

Qualifications

• High school diploma or equivalent.
• 3 to 5 years of administrative experience.
• Proficiency in MS Office Suite (PowerPoint, Word, Excel, Outlook).
• Self‑starter with the ability to multi‑task and handle rapidly changing priorities.
• High level of accuracy and attention to detail.
• Strong verbal and written communication skills.
• Strong customer service skills.

Compensation

Hourly rate: $30–$39. Eligibility to participate in Eisai Inc. Annual Incentive Plan. Final pay determinations will depend on experience, education, knowledge, and skills.

Employees are eligible to participate in company employee benefit programs. For additional information on benefit programs, visit https://careers.eisai.com/us/en/compensation-and-benefits.

Equal Opportunity Employer

Eisai is an equal opportunity employer and is committed to recruitment, hiring, training, and promotion without regard to race, color, religion, gender, age, national origin, citizenship status, marital status, sexual orientation, gender identity, disability, or veteran status. Eisai prohibits discrimination against persons because of disability, including disabled veterans.

Eisai Inc. participates in E‑Verify.