Administrative Coordinator - Enterprise Risk, Claims and Insurance

LifeBridge Health; Owings Mills (MD); On-site; USD 39,000 - 58,000; Full time

Benefits offered by this job

Medical benefits

Wellness programs

Tuition reimbursement

Pension plan

On-site parking

Paid time off

Job summary

LifeBridge Health is seeking a Legal Coordinator to support attorneys and the Legal Department by managing claims data, scheduling, and expense tracking within our healthcare risk and insurance functions. The role interfaces with Claims, Enterprise Risk, and Insurance teams to ensure accurate database records and timely reporting.

Responsibilities include data entry for claims, enrollment of insurance information, audit routines, and generating loss reports, while coordinating with internal and

Qualifications

• 5–7 years in litigation, risk management, or insurance.
• Experience with database management and running reports.
• Strong Excel experience and administrative experience.
• Healthcare setting preferred.
• Self-starter with critical thinking in a fluid environment.
• High School Diploma or GED; Associate's degree preferred.

Responsibilities

• Claims data management and integrity; enter new claims into the database.
• Upload and categorize critical claim documents.
• Audit database for consistency of fields and loss types.
• Maintain insurance policy information in the claims system.
• Generate regular claims reports and monthly loss runs.
• Support enterprise risk and insurance programs with data requests.
• Litigation support: update files and track deadlines.
• Coordinate with counsel, adjusters, carriers, and other stakeholders.
• Manage complex calendars and prepare expense summaries.
• Verify invoices align with activity; process invoices and reimbursements.

Skills

Database management

Excel proficiency

Administrative experience

Critical thinking

Self-starter

Education

High School Diploma or GED

Associate's degree preferred

Job description

The Legal Coordinator is a supportive role to the attorneys and team members within the Legal Department at LifeBridge Health. The Legal Coordinator supports Enterprise Risk, Claims and Insurance teams by providing database management, program support, scheduling coordination, and expense tracking for the organization's insurance, litigation, and enterprise risk management functions.

RESPONSIBILITIES:

Claims Data Management & Integrity

Accurately and timely enter and initialize all new professional and general liability potentially compensable claims and claims/suits into the claims database

Categorize and upload critical claim documents

Perform regular audits of the database to ensure all fields - from claimant details to loss types - are consistent and up to date

Maintain accurate insurance policy information in the claims database

Generate and distribute regular claims reports (including monthly loss runs)

Enterprise Risk and Insurance Program Support

Process and fulfill requests for insurance verification and claims history letters

Collaborate cross-functionally with Credentialing Department to provide claims data to support the medical staff reappointment process

Facilitate the investigation of potential or alleged claims, ensuring comprehensive data collection and timely reporting to commercial insurance carriers

Litigation Support

Regularly update all claims files in claims database and categorize and save pleadings, status reports, and other documents to electronic filing system

Track and calendar all deadlines stemming from scheduling orders

Coordinate with internal legal counsel, external counsel, external adjusters, insurance partners, and other stakeholders

Manage complex calendars, schedule meetings, and coordinate conflicts

Update database and other spreadsheets with defense costs, settlement payments, and expenses

Prepare expense summaries as needed for leadership

Verify that legal and vendor invoices align with current activity

Process invoices, payroll, reimbursements, and other financial transactions

Administrative Support

Screen and triage telephone calls

Prepare correspondence, memoranda, reports, presentations, meeting agendas, and minutes, often involving confidential or sensitive information

Open, sort, and distribute mail

Create and maintain organized electronic files

Maintain office supplies and prepare inventory and purchase orders

REQUIREMENTS:

5-7 years in a litigation, risk management, or insurance environment. Experience with database management, running reports, strong Excel experience and administrative experience. Previous experience in a healthcare setting is highly preferred. Must be a self starter with critical thinking skills to problem solve in a fluid environment.

High School Diploma or GED required; Associate's degree preferred

Key Words

Legal Secretary

Database Management

Critical thinking

Pay Range: $27.90 to $41.85 Based On Experience

Medical, dental, and vision coverage starting the first of the month after hire, plus wellness programs and mental health support

403(b) retirement plan with employer match, pension, and life and disability insurance

Tuition reimbursement toward advanced degrees and specialty certifications

Generous paid time off, fitness discounts, and free on-site parking

About Sinai Hospital

Sinai Hospital of Baltimore is a nationally recognized academic medical center, a designated Level II Trauma Center, and the largest community hospital in Maryland. As part of LifeBridge Health - one of the region's most comprehensive healthcare systems - Sinai delivers advanced care with a mission to improve the health of the communities we serve, and to take care of the people who take care of patients.

About LifeBridge Health

LifeBridge Health is a dynamic, purpose-driven health system redefining care delivery across the mid-Atlantic and beyond, anchored by our mission to "improve the health of people in the communities we serve." Join us to advance health access, elevate patient experiences, and contribute to a system that values bold ideas and community-centered care.

With over 14,000 employees, 130 care locations, and two million annual patient encounters, we combine strategic growth, innovation, and deep community commitment to deliver exceptional care anchored by five leading centers in Maryland.

Our organization thrives on a culture of CARE BRAVELY-where compassion, courage, and urgency drive every decision, empowering teams to shape the future of healthcare.

LifeBridge Health complies with applicable Federal civil rights laws and does not discriminate on the basis of race, color, national origin, age, disability, sex or sexual orientation and gender identity/expression. LifeBridge Health does not exclude people or treat them differently because of race, color, national origin, age, disability, sex or sexual orientation and gender identity/expression.