Administrative Coordinator - Engaging Ops & Onboarding

VSP Technologies; Prince George (VA); On-site; USD 36,000 - 54,000; Full time

Benefits offered by this job

401(k) match

Health, Dental, and Vision Insurance

Short- & Long-Term Disability

Life Insurance

Paid time off

Paid Holidays

Tuition reimbursement

Job summary

VSP Technologies is seeking an Administrative Coordinator to ensure efficient administrative operations and compliance with the company Quality Program. The role covers order fulfillment, records audits, and inventory of office supplies while supporting onboarding and safety training.

The position requires strong organizational skills, attention to detail, and the ability to work well both independently and as part of a team within a Monday–Friday schedule.

Qualifications

• High School Diploma or equivalent.
• Experience relating to job duties.
• Advanced MS Office Experience.
• A valid driver's license.
• 2-4 Year college degree in business or related field (Preferred).
• Advanced shipping/receiving experience in distribution/fabrication (Preferred).

Responsibilities

• Maintain the Order Fulfillment Inbox and process orders and supply requests.
• Audit and maintain records for sales orders for accuracy and compliance.
• Keep inventory of office and consumables; coordinate replenishments.
• Manage canteen services; coordinate needs and records.
• Sort mail, route outgoing mail, update messages and greetings.
• Disseminate on-call schedules and assist with updates.
• Coordinate meetings and visitor arrangements, including travel.
• Support onboarding and ensure welcoming experience.
• Ensure safety training for contractors and compliance sign-in procedures.
• Prepare EH&S data reporting and timely submissions.
• Lead Engagement Committee events to boost workplace culture.
• Foster positive relationships and promote company image.
• Adhere to Health, Safety, Environmental policies.

Skills

Customer-focused

Communication proficiency

Ability to work independently

Time management

Organization skills

Education

High School Diploma or equivalent

2-4 Year college degree in business or related field (Preferred)

Advanced MS Office Experience

A valid driver's license

Advanced shipping/receiving experience (Preferred)

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Arithmetic functions

Job description

VSP Technologies is seeking an Administrative Coordinator to ensure efficient administrative operations and compliance with the company Quality Program. The role covers order fulfillment, records audits, and inventory of office supplies while supporting onboarding and safety training.

The position requires strong organizational skills, attention to detail, and the ability to work well both independently and as part of a team within a Monday–Friday schedule.