Neurosurgery Administrative Coordinator - Projects & Ops

Northwestern Medicine; Chicago (IL); On-site; USD 52,000 - 65,000; Full time

Job summary

Northwestern Medicine in Chicago is seeking an Administrative Coordinator who will provide high‑level administrative support to multiple directors. The role requires independent judgment, strong organization, and excellent interpersonal and communication skills.

You will manage calendars, prepare materials, handle confidential information, and coordinate projects and events while maintaining procedures and workflows across the department. Proficiency with Word, Excel, and PowerPoint is essential.

Qualifications

• Associates degree or equivalent administrative experience.
• 3–5 years in a business office with emphasis on database management and customer service.
• Proficiency with Microsoft Office, PowerPoint and Excel.
• Ability to organize and think independently and work with strong interpersonal skills.

Responsibilities

• Independently performs high level administrative work supporting the division or unit.
• Serves as a project manager for special projects; conducts analyses and recommends solutions.
• Creates and revises procedures by analyzing operating practices and forms control.
• Implements changes independently for areas of responsibility after managerial review.
• Uses organizational software to research, prepare documents and presentations; manage data.
• Manages calendar; prioritizes meetings and prepares materials as needed.
• Screens communications and routes tasks; maintains confidentiality of sensitive information.
• Authors responses on behalf of director or department; coordinates events and meetings.
• Develops and maintains relationships with internal and external customers; records discussions.

Skills

Microsoft Office

PowerPoint

Excel

Education

Associates Degree or equivalent administrative experience

Bachelor of Arts or business equivalent (preferred)

Job description

Northwestern Medicine in Chicago is seeking an Administrative Coordinator who will provide high‑level administrative support to multiple directors. The role requires independent judgment, strong organization, and excellent interpersonal and communication skills.

You will manage calendars, prepare materials, handle confidential information, and coordinate projects and events while maintaining procedures and workflows across the department. Proficiency with Word, Excel, and PowerPoint is essential.