Administrative Coordinator, Education

Temple Israel of Boston; Boston (MA); On-site; USD 45,000 - 55,000; Full time

Job summary

Temple Israel of Boston is seeking a full-time Administrative Coordinator for Education to support the Education Department. This role involves program administration, logistical support for educational activities, and office management tasks, ensuring smooth operations within the team and contributing to the community's educational goals.

Benefits

health insurance

dental insurance

short & long-term disability

flexible spending account

paid holidays

403b with vested match

monthly MBTA T Pass

cell phone stipend

Temple Israel membership

Qualifications

• Agility with Microsoft Office tools and Google Docs.
• Exemplary written and verbal skills are essential.
• Ability to prioritize tasks and manage multiple projects is required.

Responsibilities

• Provide administrative support for religious school logistics and educational programs.
• Manage payroll and human resources tasks related to education staff.
• Serve as main contact for administrative queries and manage communication with vendors.

Skills

Microsoft Word

Excel

PowerPoint

Google Docs

DropBox

written communication

verbal communication

task prioritization

multitasking

team collaboration

Job description

The Administrative Coordinator for Education is a full time, exempt position, responsible for providing administrative and programmatic support and coordination for the Temple Israel Education Department. This is an onsite position. The weekly schedule is typically Monday, Tuesday, Thursday, Friday and Sundays with Wednesdays off. Occasional evening hours according to program schedule, with flexible comp time.

Job Responsibilities

The Administrative Coordinator will occupy a central role in our Education Team, and will join the greater administrative staff team at TI. The Administrator Coordinator will serve as our first line for office administration and program logistics. General duties include:

Program Administration

Administration of Religious School logistics including setups, teacher support, registration, class lists and supplies

Administrative support for trip planning, monthly Friday night family service, Religious School and Teen programs (including holidays, family programming, and social justice events)

Creation and management of registration forms including yearly program registration, event and trip registration

Communicate space and setup needs to events coordinator, accommodators and facilities staff; oversee program setups the day of an event

Administrative point person on Sundays and during education programming

Support TI Summer Camp and Teen Just-Us with administrative duties as assigned

Office Administration

Serve as “help desk” point person for answering phone and email queries

Write and draft weekly department newsletters, maintain our constant contact and mail merge lists

Communication and coordination with vendors

Manage payroll, human resources and education finances in partnership with Temple Israel Finance office:

Process weekly check requests from incoming invoices

Manage payroll for Religious School and Teen part-time Faculty

Support hiring of new faculty each year: contracting, payroll onboarding, email setup and other duties as assigned

Weekly upkeep of the teacher resource room: keeping it tidying & surveying supplies to ensure the room is well-stocked

Complete tasks as needed to support the Rabbi and Director of Congregational Learning and the Education Department

Other miscellaneous administrative support for the Education Department as needed

Qualifications and Skills

Agility with Microsoft Word, Excel, PowerPoint, Google Docs, and DropBox. Training support provided for Campaign Monitor, Salesforce, Form Assembly, E-Space and other new technologies as they become available

Exemplary written and verbal skills

Ability to prioritize tasks and manage multiple projects

Professional, diplomatic, and discreet with confidential matters

Knowledge of the local Jewish landscape, synagogue life, Jewish education, Jewish holiday cycle, and Hebrew desired but not necessary

Highly resourceful team-player, with the ability to also be effective independently

Flexible attitude and ability to work calmly under pressure

Patience and sense of humor

Salary and benefits

The salary range for this position is 45-55k. Our benefits package includes: health insurance, dental insurance, short & long-term disability, flexible spending account, dependant care pre-tax account, Massachusetts Paid Family Leave, vacation and sick time, paid secular and Jewish holidays, generous 403b with vested match, monthly MBTA T Pass, cell phone stipend and Temple Israel membership.

To apply, please send your resume and cover letter to Roberta Axeloons, [e-mail]

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Non-profit Organizations

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