Finance and Program Operations Manager

University of Massachusetts Boston (UMass Boston); Boston (MA); On-site; USD 75,000 - 110,000; Full time

Job summary

University of Massachusetts Boston seeks a Finance and Program Operations Manager to deliver professional financial, budgetary, and operational support across the College of Science and Mathematics.

You will coordinate day-to-day financial activities, assist with annual budget development, forecasting, and reporting, and collaborate with the ADAF and department leaders to ensure compliance and timely financial stewardship.

Qualifications

• Bachelor's degree in accounting, finance, business administration, higher education administration, or related field.
• 3–5 years of progressively responsible experience in financial management, budget administration, accounting, or fiscal operations, preferably in a higher education.
• Demonstrated experience with budget monitoring, financial reconciliation, forecasting, and financial reporting.
• Strong analytical, quantitative, organizational, and problem-solving skills.
• Advanced proficiency with Microsoft Excel and demonstrated ability to work effectively with enterprise financial and administrative systems.
• Ability to analyze complex financial information, identify discrepancies, and communicate financial information effectively to both financial and non-financial audiences.
• Ability to manage multiple priorities, meet deadlines, and work independently with sound judgment in a fast-paced environment.
• Excellent interpersonal, written, and oral communication skills and demonstrated ability to work collaboratively with individuals at multiple organizational levels.
• Demonstrated ability to handle confidential financial and personnel information with discretion and professionalism.

Responsibilities

• Coordinate and manage the day-to-day financial activities of the College of Science and Mathematics, including budget monitoring, purchasing, reimbursements, journal entries, transfers, and other financial transactions.
• Assist and advise the Assistant Dean for Administration & Finance with annual budget development, financial planning, forecasting, resource allocation, and preparation of statistical and financial reports.
• Monitor and report on revenue, expenditures, and available balances for the Dean's Office and six academic departments; identify budget variances and potential funding issues and bring them to the attention of the ADAF.
• Prepare regular and ad hoc financial reports, projections, reconciliations, and analyses for the ADAF, Dean, department chairs, and other College leadership.
• Track and reconcile operating, payroll, gift, endowment, gifts, RTF, and start-up accounts to support effective financial management and planning.
• Monitor endowed and gift accounts to support appropriate use of funds consistent with donor restrictions and University requirements.
• Monitor faculty start-up accounts and commitments, including maintaining multi-year spending plans and tracking available funding and expenditures.
• Maintain financial tracking systems for faculty course buyouts, and other College commitments.
• Monitor personnel expenditures for faculty, staff, graduate assistants, and student employees; assist with salary projections, position funding, and payroll reconciliation.
• Coordinate and support the College's graduate assistantship and fellowship financial administration, including funding allocations, roster reconciliation, payroll monitoring, and related financial reporting.
• Review financial transactions for accuracy, appropriate funding, supporting documentation, and compliance with University requirements; identify discrepancies and initiate or coordinate timely corrections.
• Coordinate year-end financial activities for the College, including account review, reconciliation, expenditure monitoring, and preparation for fiscal year close.
• Provide guidance and support to department chairs, faculty, Administrative Managers, and staff regarding budgets, allowable expenditures, account balances, and University financial policies and procedures.
• Provide guidance and training on University financial systems and processes, including Summit, BuyWays, Concur, HR Direct, and related administrative systems.
• Assist with purchasing, travel, reimbursement, and other fiscal processes and serve as a resource for resolving complex financial and operational issues.
• Work collaboratively with departmental Administrative Managers and research administration staff to monitor research-related and restricted accounts and resolve financial issues involving sponsored and non-sponsored activities.
• Assist in developing and maintaining standardized financial procedures, templates, reports, tracking tools, and internal controls to promote consistency, accuracy, efficiency, and accountability throughout the College.
• Identify opportunities to improve financial and administrative processes and recommend solutions to the ADAF that strengthen internal controls, streamline workflows, and improve service to faculty and departments.
• Provide financial and operational support during peak workload periods, fiscal year close, staff absences, and departmental transitions as needed.
• Perform other duties as assigned.

Skills

Budget monitoring

Financial reconciliation

Forecasting

Financial reporting

Analytical skills

Excel

Communication

Cross-department coordination

Education

Bachelor's degree in accounting/finance

Master's degree in business administration / finance

Tools

PeopleSoft

Summit

BuyWays

Concur

HR Direct

Job description

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Finance and Program Operations Manager

Apply now Job no: 530421
Position Type: Staff Full Time
Campus: UMass Boston
Department: CSM - Dean's Office
Pay Grade: 32
Date opened: 02 Nov 2026 Eastern Standard Time
Applications close: 16 Nov 2026 Eastern Standard Time

General Summary:

The Finance & Program Operations Manager for the College of Science and Mathematics (CSM) will assist and provide professional financial, budgetary, and operational support to the Assistant Dean for Administration & Finance (ADAF), Dean's Office leadership, department chairs, and departmental administrators across the College.

The Finance & Program Operations Manager will work in a diverse, fast-paced, and evolving academic environment consisting of six academic departments and the Dean's Office. The incumbent will organize, coordinate, and manage day-to-day financial activities for the College and will assist the ADAF with budget development, financial planning, forecasting, reporting, and analysis.

The Finance & Program Operations Manager will monitor and reconcile operating, payroll, gift, endowment, research-related, RTF, startup, and other discretionary and special-purpose funds; prepare budget and financial reports and projections; monitor personnel expenditures and funding allocations; and coordinate financial transactions and corrections.

The incumbent will provide financial and operational guidance to department chairs, faculty, Administrative Managers, and Dean's Office staff and will work collaboratively with University central offices to ensure financial activities are accurate, timely, and compliant with University policies and procedures.

Examples of Duties:

• Coordinate and manage the day-to-day financial activities of the College of Science and Mathematics, including budget monitoring, purchasing, reimbursements, journal entries, transfers, and other financialtransactions.
• Assist and advise the Assistant Dean for Administration & Finance with annual budget development, financial planning, forecasting, resource allocation, and preparation of statistical and financial reports.
• Monitor and report on revenue, expenditures, and available balances for the Dean's Office and six academic departments; identify budget variances and potential funding issues and bring them to the attention of theADAF.
• Prepare regular and ad hoc financial reports, projections, reconciliations, and analyses for the ADAF, Dean,department chairs, and other College leadership.
• Track and reconcile operating, payroll, gift, endowment, gifts, RTF, and start-up accounts to support effective
• financial management and planning.
• Monitor endowed and gift accounts to support appropriate use of funds consistent with donor restrictions andUniversity requirements.
• Monitor faculty start-up accounts and commitments, including maintaining multi-year spending plans andtracking available funding and expenditures.
• Maintain financial tracking systems for faculty course buyouts, and other College commitments.
• Monitor personnel expenditures for faculty, staff, graduate assistants, and student employees; assist withsalary projections, position funding, and payroll reconciliation.
• Coordinate and support the College's graduate assistantship and fellowship financial administration, includingfunding allocations, roster reconciliation, payroll monitoring, and related financial reporting.
• Review financial transactions for accuracy, appropriate funding, supporting documentation, and compliancewith University requirements; identify discrepancies and initiate or coordinate timely corrections.
• Coordinate year-end financial activities for the College, including account review, reconciliation, expendituremonitoring, and preparation for fiscal year close.
• Provide guidance and support to department chairs, faculty, Administrative Managers, and staff regardingbudgets, allowable expenditures, account balances, and University financial policies and procedures.
• Provide guidance and training on University financial systems and processes, including Summit, BuyWays,Concur, HR Direct, and related administrative systems.
• Assist with purchasing, travel, reimbursement, and other fiscal processes and serve as a resource for resolvingcomplex financial and operational issues.
• Work collaboratively with departmental Administrative Managers and research administration staff to monitorresearch-related and restricted accounts and resolve financial issues involving sponsored and non-sponsored
• activities.
• Assist in developing and maintaining standardized financial procedures, templates, reports, tracking tools, andinternal controls to promote consistency, accuracy, efficiency, and accountability throughout the College.
• Identify opportunities to improve financial and administrative processes and recommend solutions to theADAF that strengthen internal controls, streamline workflows, and improve service to faculty and departments.
• Provide financial and operational support during peak workload periods, fiscal year close, staff absences, anddepartmental transitions as needed.
• Perform other duties as assigned.

Qualifications:

• Bachelor's degree in accounting, finance, business administration, higher education administration, or a related field.
• Three to five years of progressively responsible experience in financial management, budget administration, accounting, or fiscal operations, preferably in a higher education.
• Demonstrated experience with budget monitoring, financial reconciliation, forecasting, and financial reporting.
• Strong analytical, quantitative, organizational, and problem-solving skills.
• Advanced proficiency with Microsoft Excel and demonstrated ability to work effectively with enterprise financial and administrative systems.
• Ability to analyze complex financial information, identify discrepancies, and communicate financial information effectively to both financial and non-financial audiences.
• Ability to manage multiple priorities, meet deadlines, and work independently with sound judgment in a fastpaced environment.
• Excellent interpersonal, written, and oral communication skills and demonstrated ability to work collaboratively with individuals at multiple organizational levels.
• Demonstrated ability to handle confidential financial and personnel information with discretion and professionalism.

Preferred Qualifications:

• Master's degree in business administration, finance, accounting, public administration, higher education administration, or a related field.
• Experience with financial and budget administration in a higher education environment.
• Experience managing or monitoring gift, endowment, research, restricted, discretionary, or other special purpose funds.
• Experience with post-award research administration and sponsored-project financial management.
• Familiarity with PeopleSoft, Summit, BuyWays, Concur, HR Direct, or comparable enterprise systems.
• Experience providing financial guidance, training, or process improvement support to faculty and administrative staff.

All official salary offers must be approved by Human Resources.

UMass Boston is committed to the full inclusion of all qualified individuals. As part of this commitment, wewill ensure that persons withdisabilitiesare provided reasonable accommodations for the hiring process. If reasonable accommodation is needed, please contact [e-mail] or 617-287-5150.

Applications close: 16 Nov 2026 Eastern Standard Time

All official salary offers must be approved by Human Resources.

The University of Massachusetts Boston provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, gender identity or expression, age, sexual orientation, national origin, ancestry, disability, military status, genetic information, pregnancy or a pregnancy-related condition, or membership in any other legally protected class. The University of Massachusetts Boston complies with all applicable federal, state and local laws governing nondiscrimination in employment in every location in which the university operates. This policy applies to all terms and conditions of employment.

UMass Boston typically does not provide visa sponsorships for non-academic positions.

The University of Massachusetts Boston is committed to providing a safe and secure environment that is supported by qualified employees for all of its students, faculty and staff to carry out the University's teaching, research and public service missions. As a condition of employment, the University will conduct appropriate background check reviews. For more information, please see the University of Massachusetts Boston campus policy and procedures for employee background reviews.