Administrative Coordinator - Center for Teaching and Learning

LaGuardia Community College; New York (NY); On-site; USD 50,000 - 68,000; Full time

Benefits offered by this job

Health plans

Retirement benefits

Tuition waivers

Paid time off

Job summary

LaGuardia Community College is seeking an Administrative Coordinator to support compensation workflows for CTL and Academic Affairs, including stipends, reassigned time, and NTC, while coordinating with Grants Office and the Research Foundation to ensure accurate billing and funded projects.

Reporting to the CTL director, you will maintain HR and financial systems, generate quarterly budget reports, manage seminar participation data, and collaborate with campus offices to ensure smooth payroll

Qualifications

• Bachelor's Degree required.
• Experience in educational program administration preferred.
• Familiarity with CUNY and Research Foundation HR/tools preferred.

Responsibilities

• Coordinate compensation processes (stipends, non-teaching appointments) for faculty in CTL and Academic Affairs programs.
• Liaise with Academic Affairs, departments, CTL, Business Office, Development Office, and RF to allocate funding from multiple sources.
• Assist and support faculty serving as PI roles on grants; coordinate with RF on ledger entries and grants.
• Maintain CTL seminar/workshop participation database and learning assessment records; track employment status and reassigned time.
• Generate quarterly reports for Academic Affairs to monitor budgets; reconcile P-card and ledger activities.
• Meet regularly with Academic Affairs and CTL to support budget management and funding streams.

Skills

Communication skills

Interpersonal skills

Organizational skills

Education

Bachelor's Degree

Job description

Job Title: Administrative Coordinator - Center for Teaching and Learning

Job ID: 33033

Location: LaGuardia Community College

Full/Part Time Full-Time

Regular/Temporary: Regular

POSITION DETAILS

Founded in 1971 in Long Island City, Queens, LaGuardia Community College is one of seven community colleges of the City University of New York (CUNY). LaGuardia offers more than sixty associate degree programs and more than fifty workforce training, ESOL, GED, and pre-college programs. In 2023, LaGuardia served approximately 24,000 students. More than one-third of LaGuardia’s degree-seeking students are born outside the United States; they come from 136 countries and speak 43 heritage languages. Sixty percent are first-generation college students.

Virtually all LaGuardia students are ethnic minorities (89 percent), 58 percent are women, 27 percent are over the age of 25. Forty-six percent of associate degree students are Hispanic. Upon graduation most students transfer to four-year colleges, typically in CUNY, to complete their baccalaureate degrees. Graduates of career programs such as Nursing, Computer Technology, and Veterinary Technology enter the workforce. LaGuardia ranked fifth among U.S. community colleges in economic mobility – moving low-income students into the middle class and beyond – in studies by Stanford University (2017) and the Brookings Institution (2020). Please visit www.laguardia.edu to learn more.

The Administrative Coordinator in Academic Affairs is responsible for supporting several compensation processes for faculty and staff participating in Tax-levy and grant-funded projects across the division, including activities in the Center for Teaching & Learning (CTL).Responsibilities also include working with Academic Affairs and Grants Office staff to facilitate the billing of reassigned time and reimbursements through RF grants.

As a member of the Center’s administrative team, the staff member will combine detailed knowledge of compensation processes with a customer service approach to assume responsibility for two primary areas of work: coordinating the compensation processes (stipends, reassigned time, NTC) for faculty participating in CTL and Academic Affairs sponsored professional development activities, and supporting departmental staff, faculty, and administrators engaged in sponsored activities funded by CUNY, state and federal agencies, and foundations. Reporting to the CTL director, the Administrative Coordinator will generate reports that breakdown expenses related to seminar spending across various funding sources. Duties include, but are not limited to, the following:

• Coordinate compensation processes (stipends, non-teaching appointments) for faculty participating in programs and seminars supported by Academic Affairs units, e.g., the Center for Teaching and Learning (CTL), Student Success initiatives, learning assessment, and CUNY- and external granted-funded program and research projects;
• Liaise with staff and administrators in Academic Affairs, academic departments, the CTL, LaGuardia Business Office, the LaGuardia Foundation, the Development Office, and the Research Foundation to coordinate the efficient and accurate allocation of funding from a range of sources;
• Assist and support LaGuardia faculty serving in PI roles on grants outside of the CTL with regard to NTC and stipends and work with Research Foundation to appoint RF staff on 9th ledger, AA Divisional grants and PI grants;
• Maintain the database of CTL seminar and workshop participation and annual learning assessment processes in Academic Affairs in order to track accurate information about leaders and participants, including employment status, hourly rates for summer salary and non-teaching compensation, and reassigned time for seminar leaders, and generate reports;
• Collaborate closely with CTL administrative staff to ensure effective HR and financial systems and processes for seminar compensation, peer mentoring recruitment and payroll, vendor payments;
• Create quarterly reports to help Academic Affairs administrators monitor budgets effectively including9th ledger P-card reconciliation;
• Meet regularly with Academic Affairs and CTL administrators to support budget management processes and coordinate appropriate funding streams.
• Other duties as assigned.

QUALIFICATIONS

Bachelor's Degree required.

PREFERRED QUALIFICATIONS

• Experience in educational program administration required.
• Knowledge of and familiarity with the use of CUNY and Research Foundation human resources and business service tools preferred.
• Demonstrated commitment to working with diverse educational populations.
• Strong written and oral communication skills, interpersonal skills, and organizational skills.

CUNY TITLE OVERVIEW

• Supports projects, initiatives, and activities that impact an academic or administrative department.
• Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.
• Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.
• Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.
• Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.
• Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.
• Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.
• May supervise office staff and student workers.
• Performs related duties as assigned.
• Job Title Name: Administrative Coordinator

CUNY TITLE

Assistant to HEO

FLSA

Non-exempt

AND BENEFITS

$50,350 - $68,470

Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

CLOSING DATE

December 5th, 2026

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.