Administrative Coordinator: Billing, Payroll & Grants

Boys & Girls Clubs of Greater Milwaukee; Milwaukee (WI); On-site; USD 23,419 - 26,174; Full time

Job summary

Boys & Girls Clubs of Greater Milwaukee seeks an administrative support associate to handle requisitions, billing, bulk ordering, and clerical tasks. Level 1 duties cover basic data entry and receipts, while Level 2 adds payroll reconciliation and site reporting.

The role requires a high school diploma, 2–3 years of data systems/clerical experience, and proficiency in Excel, Word, and PowerPoint. Wisconsin drivers license and driving record are required.

Qualifications

• Level 1 Pay grade 5 includes basic clerical duties and data entry.
• Level 2 Pay Grade 6 adds supervisory responsibilities and payroll tasks.
• Requires High School Diploma or equivalent.
• Two to three years of data systems, customer service and clerical experience.
• Proficiency with Excel, Word, and PowerPoint is essential.
• Must have a valid Wisconsin driver’s license and good driving record.

Responsibilities

• Receive and process club income and maintain receipts.
• Prepare invoices for payment and manage purchases.
• Operate office equipment and maintain supplies.
• Serve as liaison for Wisconsin Shares and staff coordination.
• Provide administrative support for payroll, reports, and grants.
• Maintain club files, mailing lists, and meeting notices.

Skills

Data systems

Customer service

Clerical skills

Excel

Word

PowerPoint

Communication

Reading & writing

Math skills

Driving

Education

High School Diploma or equivalent

Tools

Excel

Word

PowerPoint

Job description

Boys & Girls Clubs of Greater Milwaukee seeks an administrative support associate to handle requisitions, billing, bulk ordering, and clerical tasks. Level 1 duties cover basic data entry and receipts, while Level 2 adds payroll reconciliation and site reporting.

The role requires a high school diploma, 2–3 years of data systems/clerical experience, and proficiency in Excel, Word, and PowerPoint. Wisconsin drivers license and driving record are required.