Office Manager

Boys-; Kennewick (WA); On-site; USD 25,000 - 32,000; Full time

Job summary

Boys & Girls Clubs of Benton and Franklin Counties in Kennewick, WA is seeking an Office Manager to handle administrative duties, supply ordering, mail processing, and receptionist tasks. The role supports multiple departments and acts as a communication hub.Requirements include a high school diploma or GED and bilingual Spanish; at least one year in an administrative role; strong organization and communication skills; and proficiency with Microsoft Office 365/Teams.

Qualifications

• High school diploma or GED required.
• Bilingual and biliterate in Spanish.
• At least 1 year in an administrative role.
• Ability to manage multiple projects and meet deadlines with calm demeanor.
• Detail oriented and highly organized.
• Strong computer skills; proficient in MS Office 365/Teams.

Responsibilities

• Answering phones and greeting donors, guests, and vendors.
• Manage office supply inventory and ordering.
• Handle mail processing and related correspondence.
• Assist financial processes including deposits and document prep.
• File accounting, payroll, and donor documents with discretion.
• Data entry for financial, program, and development info.
• Maintain office cleanliness and organization; assist other areas as needed.

Skills

Bilingual Spanish

Administrative support

Strong communication

Education

High School Diploma or GED

Tools

Microsoft Office 365/Teams

Job description

Office Manager

Job Details

• Job Location: Kennewick, WA 99336
• Education Level: High School
• Salary Range: $18.50 - $23.58
• HourlyTravel Percentage: None
• Job Shift: Day
• Job Category: Admin - Clerical
• Supervisor: Chief Financial Officer
• Status: Full-time (35-40 hours/week), hourly with benefits
• Non-exempt
• Starting Salary Range: $18.50-$23.58/hr
• DOQ/DOE: $.50/hr additional pay for bilingual staff(assessment required)

Organization Description

Boys & Girls Clubs of Benton and Franklin Counties is committed to empowering all young people, especially those who need us most, to reach their full potential as productive, caring, responsible citizens. We provide a broad range of programs and activities focused on four priority outcomes: Academic Success, Health & Well-Being, Character & Leadership, and Life & Workforce Readiness. Founded in 1995, Boys & Girls Clubs of Benton and Franklin Counties now serves more than 4,000 youth each year at 30 Club locations throughout Benton and Franklin Counties.

Position Summary

This position is responsible for the administrative responsibilities for the organization. Primary duties include supply ordering & inventory, mail processing, receptionist duties, office organization & cleanliness, and assistance with administrative tasks across all departments. This position will interface with multiple staff and managers and will often serve as a communication hub for the organization.

Job Functions

• Answering phones and greeting all donors, guests, and vendors in a timely, polite, and respectful manner.
• Responsible for office supply inventory and ordering.
• Responsible for mail processing including mailing of bills and invoices as well as thank you letters.
• Assisting with aspects of the financial process including deposits, check requisition processing, and document preparation.
• Filing of accounting, payroll, personnel, donor, and other potentially confidential documents - discretion and confidentiality required.
• Performing data entry tasks for financial, program, and development information.
• Responsible for overall office cleanliness and organization including weekly cleaning of office common areas (breakroom, floors, conference rooms, etc.).
• Assist in other areas as needed.

Qualifications

• High school diploma or GED.
• Bilingual and biliterate in Spanish.
• A minimum of one year working in an administrative position.
• Ability to manage multiple projects and meet deadlines while maintaining a calm, positive attitude.
• Detail oriented, organized and able to prioritize tasks and complete them in a timely manner.
• Strong computer skills required with working knowledge of Microsoft Office 365/Teams preferred.
• Strong communicational skills, both verbal and written.
• Strong organizational skills leading to efficiency and functionality.
• Clean driving record in order to drive club vehicles for maintenance appointments and supply pick-ups.
• Must be able to lift and move objects as heavy as 40 pounds and sit for long periods of time.