Administrative Coordinator/Assistant City Clerk

City-of-Griffi; Griffin (GA); On-site; USD 51,000 - 63,000; Full time

Benefits offered by this job

Pension plan

Benefits package

Job summary

The City of Griffin is seeking an Administrative Coordinator/Assistant City Clerk to support the City Manager’s Office and the public. You will handle confidential clerical tasks, maintain records, prepare correspondence and agendas, and serve as the first point of contact.

This role requires strong communication, data entry, and multitasking, with the ability to respond to inquiries and ensure compliance with city policies. Notary within 30 days and occasional nonstandard hours may be required.

Qualifications

• Provides administrative support to City Clerk, City Manager, Directors, Attorney and Commissioners.
• Assists in daily operations of the City Manager’s office under guidance from the City Clerk.
• Maintains official City records, ordinances, resolutions, contracts and other legal documents.

Responsibilities

• Facilitates communication with the public, city staff and others in a professional manner.
• Responds to Open Records Act requests per guidance of City Clerk.
• Reviews bills and invoices; submits for payment following procedures.

Skills

Administrative support

Customer service

Data entry

Microsoft Word

Excel

Outlook

Education

High school diploma or GED

Some college preferred

Tools

Microsoft Word

Excel

Outlook

Job description

Administrative Coordinator/Assistant City Clerk

Location City of Griffin

Description

The individual in this position will provide administrative support to the City Manager’s Office, employees, elected officials and the general public by assisting with the day-to-day operations of the City through confidential and sometimes complex administrative and clerical support duties.

Essential duties include:

• Provides administrative support to the City Clerk, the City Manager, Department Directors, City Attorney and Commissioners.
• Assists with the daily operations of the City Manager’s office through guidance from the City Clerk.
• Facilitates communication with the public, city staff, or others using appropriate phone etiquette and professional correspondence.
• Assists in maintaining official City records, ordinances, resolutions, contracts, and other legal documents.
• Responds to, processes, and ensures compliance with Open Records Act requests at the guidance of the City Clerk.
• Reviews bills and invoices and submits to Finance Department for payment in accordance with established procedures.
• Attends meetings of the Board of Commissioners, as needed.
• Greets visitors; provides information and assistance; takes messages; answers telephone and email correspondence; refers to appropriate personnel, as, generally, the first point of contact.
• Receives customer complaints and inquiries; resolves or forwards to appropriate personnel.
• Prepares correspondence, emails, memoranda, travel requests, expense reports, purchase or work orders, reports and check requests, agenda items and other documents, as needed.
• Organizes and files all departmental correspondence, financial documents and other significant departmental forms.
• Orders office and operating supplies and maintains inventory for the department.
• Receives, sorts, and distributes incoming mail and shipments.
• Performs related duties as assigned.

Position Requirements

• Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator, and to operate standard office equipment.
• The work is typically performed in an office setting while sitting at a desk or table or while intermittently sitting, standing, stooping, walking, bending, or crouching. The employee occasionally lifts light objects.
• variety of situations while remaining helpful and pleasant at all times.
• Must have a professional appearance, positive demeanor, and treat others with dignity and respect, responding promptly to their needs.
• Must have clear and effective written and verbal communication skills with the ability to interpret such information.
• Must be able to speak with confidence, clarity, and poise.
• Must demonstrate a strong sense of initiative and be able to prioritize and perform work independently.
• Must have the ability to multitask multiple projects or issues simultaneously and meet firm deadlines, prioritizing as necessary.
• Must have the ability to maintain strict confidentiality and handle sensitive issues with discretion and sound judgment.
• Must be proficient in typing, data entry, electronic communications, and the use of computers and general computer software, including Microsoft Word, Excel, and Outlook.
• Must establish and maintain effective working relationships with coworkers and the public.
• Must have the ability to adapt and react to fast-changing problems and circumstances with frequent interruptions.
• High school diploma or GED. Some college preferred.
• Minimum of two years of related experience are required. Municipal experience preferred.
• Possession of a valid State of Georgia driver’s license, acceptable driving history, and the ability to drive a vehicle as needed.
• Must obtain notary public within 30 days of position date.

**Must have flexibility for occasional hours outside of standard business hours.**

$27.34 per hour with competitive benefits package including generous pension plan.

Full-Time/Part-Time Full-Time

Exempt/Non-Exempt Non-Exempt

EOE Statement

EOE Statement The City of Griffin is an Equal Opportunity Employer and provides equal employment to all people in aspects of employer-employee relations without discrimination with regard to race, color, religion, marital status, gender, gender identity, sexual orientation, national origin, age, physical or mental disability, genetic information, or past or present membership in the Uniformed Services, applicants to the Uniformed Services, any protected concerted activity or any other legally protected status.

Hourly Rate of Pay $27.34 with competitive benefits package including generous pension plan

About the Organization

The City of Griffin recognizes that a quality, comprehensive pay and benefits package is a critical component in retaining skilled and seasoned employees, as well as recruiting new talent when needed. If you are seeking a fulfilling and rewarding place to work and are willing to work hard, we are the place for you!
"The City of Griffin shall be a model of excellence in local government: a safe, well planned community with equal opportunity for all." ~ Vision Statement
"In partnership with our community, the mission of the City of Griffin is to protect and enhance the quality of life by providing a high level of service in an efficient and responsive manner for all the citizens." ~ Mission Statement

This position is currently accepting applications.