ADMINISTRATIVE COORDINATOR 4

State of Louisiana; New Orleans (LA); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Insurance Coverage

Parental Leave

Holidays and Leave

Retirement Benefits

Job summary

State of Louisiana is seeking an Administrative Coordinator for the Registrar of Voters Office in Louisiana. The role focuses on maintaining accurate voter rolls, supporting election operations, and ensuring compliance with Louisiana election laws.

The ideal candidate will be organized, detail-oriented, and committed to public service. The position requires supervision and training of staff across voter registration, research, verification, and reporting tasks, including absentee and early

Qualifications

• Three years of experience in administrative services.
• Experience substitution: every 15 semester hours earned translates to six months of experience.
• Knowledge of Louisiana Election Code and the National Voter Registration Act.

Responsibilities

• Supervise, direct, train, and assist staff on voter registration procedures in compliance with state and federal law.
• Supervise, direct, train, and assist staff in researching and issuing challenges as required by law.
• Supervise, direct, train, and assist staff in voter registration verification and completion of certificates of residence forms.
• Supervise, direct, train, and assist staff in completing forms for registered voters from other agencies as needed.
• Supervise, direct, train, and assist staff in the annual voter Canvass with the Secretary of State in compliance with the Election Code.
• Supervise, direct, and assist staff with Absentee and Early Voting procedures and serve as Early Voting Site Manager.
• Supervise, direct, and assist staff with daily and monthly reports.
• Research, review, and stay knowledgeable of Louisiana election laws.
• Provide statistical information upon request from the Registrar or designee.
• Participate in Voter Outreach Programs.

Skills

Staff supervision

Policy compliance

Organizational skills

Detail oriented

Job description

About This Job

In your role as an Administrative Coordinator with the Registrar of Voters Office, you will help to administer Louisiana's voter registration laws by maintaining accurate voters rolls and support election operations. If you are organized, detail-oriented, and eager to contribute to the democratic process, we encourage you to apply.

An Ideal Candidate Should Possess The Following Competencies:

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Managing Resources: The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.
• Building and Supporting Teams: The ability to combine one’s actions and efforts with others to work toward achieving a common goal.

Minimum Qualifications

Three years of experience in administrative services.

Experience Substitution

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties

• Supervise, direct, train, and assist staff on the procedures of registering voters, entering address, name, and/or party changes, in compliance with the Louisiana Election Code and the National Voters Registration Act.
• Supervise, direct, train, and assist staff in procedure for researching and/or issuing challenges in compliance with the Louisiana Election Code and the National Voters Registration Act.
• Supervise, direct, train, and assist staff in the verification process of voter registration and the completion of certificates of residence forms.
• Supervise, direct, train, and assist staff in completing a variety of forms for registered voters from other agencies as required or requested.
• Supervise, direct, train, and assist staff in the annual voter Canvass, in conjunction with the Louisiana Secretary of State, and in compliance with the Louisiana Election Code.
• Supervise, direct, train, and assist staff in all Absentee Voting and Early Voting procedures, as well as serve as an Early Voting Site Manager.
• Supervise, direct, and assist staff with daily and monthly reports.
• Research, review, and be knowledgeable of the Louisiana Election laws.
• Research and provide statistical information upon request of the Registrar or his/her designee
• Participate in Voter Outreach Programs.

Position-Specific Details

Appointment Type: Probational or Promotional for permanent employees.

Overtime Requirements: For every election cycle, the selected applicant must be available to work on the two Saturdays during early voting, extended daily hours during early voting and also the day of the election which is normally a Saturday. Overtime is required to support other election operations such as the canvass, recall petitions, etc.

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

Contact Information

Ken Landry, HR Specialist

Secretary of State Nancy Landry

Human Resource Division

P. O. Box 94125

Baton Rouge, LA 70804-9125

[phone]

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a State Employee, You Will Earn Competitive Pay, Choose From a Variety Of Benefits, And Have Access To a Great Professional Development Program

• Insurance Coverage More information can be found at https://info.groupbenefits.org/
• Parental Leave - Up to six weeks paid parental leave
• More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
• Holidays and Leave - State employees receive the following paid holidays each year:

• New Year's Day
• Martin Luther King, Jr. Day,
• Mardi Gras,
• Good Friday,
• Memorial Day,
• Independence Day,
• Labor Day,
• Veteran's Day,
• Thanksgiving Day and Christmas Day.
• Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

• Retirement - State Of Louisiana Employees Are Eligible To Participate In Various Retirement Systems (based On The Type Of Appointment And Agency For Which An Employee Works). These Retirement Systems Provide Retirement Allowances And Other Benefits For State Officers And Employees And Their Beneficiaries. State Retirement Systems May Include (but Are Not Limited To):

• Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video to give you more detailed information about their system
• Teacher's Retirement System of Louisiana (www.trsl.org),
• Louisiana School Employees Retirement System (www.lsers.net), among others

01

BST: Building and Supporting Teams - How well do you work with others to achieve shared goals and contribute to a positive team environment?

• I avoid teamwork, create conflict, or don’t contribute.
• I contribute to team efforts with encouragement and guidance.
• I work well with others, contribute consistently, and support the team.
• I unite teams, build trust, and help others work through conflict.

02

BST: Building and Supporting Teams - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

03

FPP: Following Policies and Procedures - How well do you apply rules, policies, and procedures in your work?

• I struggle to follow rules or apply policies correctly, which can lead to confusion or mistakes.
• I follow rules with support and help correct issues, but I sometimes apply policies inconsistently.
• I apply and explain policies accurately, adapt to routine situations, and help improve procedures.
• I guide others in applying policies, prevent compliance issues, and improve procedures based on experience.

04

FPP: Following Policies and Procedures - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

05

MR: Managing Resources - How well do you manage financial, physical, or contractual resources to meet operational needs?

• I struggle to manage resources, don’t always follow required procedures, or have trouble keeping accurate records.
• I handle basic resource tasks but may not consistently align them with priorities or follow procedures.
• I manage resources effectively, follow procedures, track usage, and maintain accurate records to support my team’s goals.
• I plan ahead to meet future needs, improve systems, strengthen vendor relationships, and ensure compliance across resource areas.

06

MR: Managing Resources - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

07

ADi: Accepting Direction - How well do you accept guidance, follow instructions, and adjust when given feedback?

• I resist direction, ignore feedback, and need reminders to complete tasks.
• I follow direction with reminders and often need clarification or support.
• I follow direction reliably, adjust to feedback, and complete tasks on time.
• I adapt quickly, follow through, and help others adjust as needed.

08

ADi: Accepting Direction - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

Required Question