Administrative Coordinator 3/4- Court Reporter

State of Louisiana; Baton Rouge (LA); On-site; USD 45,000 - 60,000; Full time

Job summary

Louisiana Public Service Commission in Baton Rouge is seeking a Court Reporter for the Administrative Hearings Division to produce verbatim transcripts of public hearings and meetings using electronic recording systems and For The Record.

You will test equipment, transcribe proceedings, and maintain confidentiality of filed exhibits. Travel may be required; 8:00 AM–4:30 PM, Monday–Friday; probationary/promotion appointment with opportunities for career progression.

Qualifications

• Two years of experience in administrative services.

Responsibilities

• Present professionally during hearings and meetings.
• Cover assigned hearings and meetings and transcribe using For The Record.
• Test and set up recording equipment before each hearing or meeting.
• Maintain confidentiality of confidential exhibits in the record.
• Assist team with proofreading transcripts for thoroughness and punctuation.
• Occasional travel to cover out-of-town public meetings.
• Serve as backup to supervisor as needed.

Skills

Punctuation accuracy

Verbatim transcription

Public-facing

Attention to detail

Tools

For The Record

Job description

The Administrative Hearings Division (AHD) of the Louisiana Public Service Commission (LPSC or Commission) is primarily responsible for compiling accurate and complete records of proceedings before the Commission.

The incumbent serves as an LPSC Court Reporter and adheres to professional standards of court reporting by utilizing electronic recording equipment to produce verbatim transcripts of all public hearings and meetings presided over by the five elected LPSC Commissioners, all adjudicatory hearings and oral arguments presided over by the Administrative Law Judges, and technical conferences conducted by the Commission's Office of General Counsel. A strong command of punctuation is very useful in this position.

Core Competencies:

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
• Demonstrating Initiative: The ability to assess situations independently and take proactive steps to address them without being prompted or instructed by others.

Two years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

• The position is public-facing during hearings and meetings and you must be able to present a professional image and work professionally.
• Day to day you will use the weekly schedule to guide you on what meetings or hearings you are assigned to cover.
• You will test recording equipment before each hearing/meeting, set up for the hearing/meeting, cover the hearing/meeting, and transcribe the hearing/meeting using For The Record for audio playback and a foot pedal.
• During the hearing/meeting you will receive exhibits filed into the record, often confidential, so you must be able to maintain confidentiality of information.
• You will also assist team members in reviewing/proofreading their transcripts for thoroughness and appropriate punctuation.
• Will have occasional travel out of town to cover an out-of-town public meeting.
• Serve as backup to supervisor as needed.

Position-Specific Details:

Appointment Type: Probational and Promotional

Career Progression: This position provides the opportunity to advance within the division.

Work Schedule: Work hours are 8:00 AM to 4:30 PM, Monday-Friday.

Contact Information:

Sara Simpson

Louisiana Public Service Commission

[e-mail]

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.