ADMINISTRATIVE COORDINATOR 3

State of Louisiana; Reserve (LA); On-site; USD 35,000 - 55,000; Full time

Job summary

State of Louisiana Department of Veterans Affairs at the Southeast Louisiana Veterans Home is seeking an Administrative Coordinator 3 to support maintenance operations, payroll and purchasing. The role emphasizes accuracy, policy compliance and timely processing within a public-sector environment.

The ideal candidate has two years in administrative services and can substitute education for experience. Work hours are Monday to Friday, 8 a.m. to 4:30 p.m., with compensation based on experience.

Qualifications

• Two years of experience in administrative services.
• Experience substitution: every 15 semester hours earned equals six months experience.
• Ability to follow policies and procedures to maintain compliance with rules.
• Ability to communicate effectively and accept direction.

Responsibilities

• Order supplies and return incorrect orders for credit.
• Enter payroll in the payroll system, serve as the Timekeeper for the Maintenance Department and assist other department timekeepers as needed.
• Assure all leave slips are signed and entered before entering into the Payroll System and returned to Human Resources.
• Collaborates with the Facility Maintenance Manager for guidance and daily task.
• Completes three parts to document ordered supplies and returns.
• Assist the Mobile Operator 1 employee with scheduling doctors and other appointments for the Veterans, pick orders from local vendors, document findings and proposing plans of action to the Facility Maintenances Manager.

Skills

Accepting Direction

Communicating Effectively

Following Policies

Accountability

Job description

Semi-professional clerical work which includes working in the Maintenance Department, assisting with the switchboard, Payroll/primary Timekeeper and purchasing in the Maintenance Department. filing, manage contracts for the orders placed. Enter and review employee schedules, leave slips, complete all Prior Period Adjustments and complete all required three parts as needed.

Our mission of the Louisiana Veterans Homes is to serve the Veteran population of Louisiana through the provision of medical, nursing, restorative and rehabilitative services in an atmosphere of respect and compassion and provide services.

Join the State of Louisiana Department of Veterans Affairs at the Southeast Louisiana Veterans Home,where you'll step into a role as an Administrative Coordinator 3 with excellence service and with genuine care for those who served.

An ideal candidate should possess the following competencies:

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.

Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.

Two years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

• Order supplies and return incorrect orders for credit.
• Enter payroll in the payroll system, serve as the Timekeeper for the Maintenance Department and assist other department timekeepers as needed.
• Assure all leave slips are signed and entered before entering into the Payroll System and returned to Human Resources.
• Collaborates with the Facility Maintenance Manager for guidance and daily task.
• Completes three parts to document ordered supplies and returns.
• Assist the Mobile Operator 1 employee with scheduling doctors and other appointments for the Veterans, pick orders from local vendors, document findings and proposing plans of action to the Facility Maintenances Manager.

Position-Specific Details:

Appointment Type: Probational

Career Progression: N/A

Work Schedule: Monday to Friday 8 a.m. to 4:30 p.m.

Compensation: Depending on experience

Contact Information:

For further information about this vacancy, contact:

Name of Contact Person - CATHY W. SULLIVAN

Agency/Department Name - HUMAN RESOURCES/SOUTHEAST LA VETERANS HOME

Mailing Address - 4080 WEST AIRLINE HIGHWAY RESERVE, LA 70084

Phone Number - 985-479-4080