Administrative Coordinator 3

Louisiana; Rayville (LA); On-site; USD 32,000 - 46,000; Full time

Job summary

LSU AgCenter in Louisiana is seeking an Administrative Coordinator 3 to provide high-level administrative support for Richland Parish Extension Office in Rayville. The role focuses on records, budgeting coordination with the Parish Chair, and event support for 4-H activities and parish programs.

Responsibilities include preparing documents, managing mail, coordinating supplies, and assisting with parish events, some evenings and weekends may be required.

Qualifications

• Two years of experience in administrative services.

Responsibilities

• Administrative Support: prepare and maintain records, correspondence, reports, and other documents; work with Parish Chair to maintain parish budget; order office supplies; screen calls and visitors; sort and deliver mail.
• General Office Support: compile, maintain, and distribute correspondence, newsletters, program/brochures, and other materials for parish programs.
• Record Keeping: compile and maintain mailing lists and databases of participants/clientele for program areas.
• Assistance with Events: assist 4-H Agents with workshops and demonstrations; prepare content, transport materials, set up events, and handle evening/weekend events.

Skills

Customer service

Organizational skills

Records management

Budget coordination

Job description

The LSU AgCenter focuses on research, extension and teaching to make advancements that will benefit generations. The LSU AgCenter is one of nine campuses of the LSU System. With offices in every parish and research stations across the state, the LSU AgCenter is committed to serving the citizens of Louisiana. That pledge includes our dedication to agriculture and the vital work of providing innovation and support for the food and fiber sector while improving agriculture’s valuable contributions to the state’s economy. Our educational efforts span nutrition and health, food safety, backyard gardening, disaster preparedness, storm recovery, youth development, managing insects and natural threats, economic development, resource conservation and so much more. The LSU AgCenter provides individuals, families, businesses, schools, industries and local governments with valuable information aimed at improving economic conditions, general wellness and quality of life. Our faculty members across the state are actively engaged in research that creates solutions for the many aspects of agriculture while serving all residents of Louisiana. For more information about the LSU AgCenter, please visit LSU AgCenter.

The Richland Parish Extension Office is looking for an Administrative Coordinator 3 with excellent customer service and organizational skills. For more information please visit: Richland Parish.

Competencies

Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.

Displaying Expertise: The ability to exhibit specialized skills or knowledge gained from experience or training

Managing Resources: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.

Using Data: The ability to use relevant and valid data to inform a recommendation for action.

Two years of experience in administrative services.
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties

As an Administrative Coordinator 3, you'll help create a positive first impression for every person who walks through our doors. In this role, you will:

• Administrative Support: prepare and maintain records, correspondence, reports, and other documents; Work closely with Parish Chair to maintain parish budget; Order office supplies; Work with 4-H Agents to coordinate parish events; Screen calls and visitors at the Parish Office; Sort and deliver mail; etc. (40%)
• General Office Support: Compiles, maintains, and distributes correspondence, news articles, newsletters, program/brochures, and other materials for parish programs. (30%)
• Record Keeping: compiles and maintains mailing lists and databases of participants/clientele for program areas. (15%)
• Assistance with Events: Assists 4-H Agents with workshops and demonstrations by compiling and sending packets and letters to schools, judges and participants. Assist with all AgCenter events throughout the parish by preparing content, transporting materials, setting up events, and cleaning up after events. This may include evening and weekend events. (15%)

Position-Specific Details

• Appointment Type: This position does not participate in a Career Progression Group.
• Work Schedule: Work hours are 8:00 AM to 4:30 PM, Monday - Friday. Some nights and weekends may be needed.
• Compensation: The salary offered will be determined based on qualifications and experience.
• Location: Richland Parish Extension Office, Rayville La.
• This position is not eligible for remote employment.

The LSU Agricultural Center is a statewide campus of the LSU System and provides equal opportunities in programs and employment. An Equal Opportunity/Affirmative Action Employer. Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

Contact Information

For further information about this vacancy contact: Rebecca Smelley at [e-mail].