Administrative Coordinator 2 - Program Assistant

Louisiana State University; Louisiana; On-site; USD 25,000 - 43,000; Full time

Benefits offered by this job

Retirement

Medical insurance options

University holidays (14 per year)

Vacation and sick leave benefits

Employee Assistance Program

Tuition exemption for coursework

Job summary

LSU AgCenter is seeking an Administrative Coordinator 2 to support staff and operations at the Ascension Parish Extension Office. The role involves clerical duties, data entry, record keeping, and coordinating routine tasks under supervision.

Responsibilities include processing paperwork, preparing requisitions, managing the department's records, and assisting in event coordination for community programs. A one-year administrative experience is required; opportunities for substitution exist per

Qualifications

• One year of experience in administrative services.
• Every 15 semester hours earned from an accredited college or university will substitute for six months of the required experience.
• Competencies: Accepting Direction, Communicating Effectively, Demonstrating Accountability, Managing Resources.

Responsibilities

• Processes routine paperwork and/or enters data into a department log or database.
• Prepares, indexes, and scans documents into imaging system; may ensure quality of scanned images.
• Prepares requisitions for the purchase of supplies; may involve entering information into an automated system.
• Maintains department's records system, including filing and retrieving documents, researching files, etc.

Skills

One year experience in administrative

Communicating Effectively

Following Policies and Procedures

Job description

Job Posting Title: Administrative Coordinator 2 - Program Assistant

Position Type: Classified

Department: LSUAG PL4 - Southeast - Parish - Ascension (Bobby Bingham (00003839))

Work Location: Ascension Parish Extension Office

Pay Grade: Classified

Administrative Job Description

168050 ADMINISTRATIVE COORDINATOR 2 AS607 $25,022 - $42,869

Creation Date: 01/17/2005 Change Date: 04/22/2025

FUNCTION OF WORK: To perform a variety of clerical duties that requires some independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program. Employees follow detailed procedural guidelines in completing well-defined duties.

LEVEL OF WORK: Experienced

SUPERVISION RECEIVED: General from higher-level clerical and/or supervisory personnel.

SUPERVISION EXERCISED: None.

JOB DISTINCTIONS: Differs from Administrative Coordinator 1 by the presence of responsibility for clerical duties that require some independent judgment to perform. Differs from Administrative Coordinator 3 by the absence of advanced level duties that not only require some independent judgment, but also involve a greater scope and complexity.

CORE COMPETENCIES: IDENTIFIED BY STATE CIVIL SERVICE, CORE COMPETENCIES ARE THE KNOWLEDGE, SKILLS, ABILITIES AND BEHAVIORS BASED ON THE WORK TASKS OUTLINED IN THE EXAMPLES OF WORK. MORE INFORMATION ON THE SCS COMPETENCY MODEL CAN BE FOUND HERE. Accepting Direction Demonstrating Accountability Following Policies and Procedures Leveraging Technology Managing Resources

EXAMPLES OF WORK

• Processes routine paperwork and/or enters data into a department log or database in the servicing of a client.
• Prepares, indexes, and scans documents into imaging system; may ensure quality of scanned images.
• Prepares requisitions for the purchase of supplies; may involve entering information into an automated system.
• Receives, stores, and distributes supplies; maintains inventory of such.
• Collects and prepares for processing time and attendance sheets for department or office.
• Maintains department's records system, including filing and retrieving documents, researching files, etc.
• Serves as clerical assistant to a manager, which may include keeping appointment schedule, preparing travel, issuing directives to others on their behalf, and relieving the manager of administrative matters.
• Serves as receptionist for the assigned work unit.
• May deliver and pick-up various materials.
• Performs related duties as assigned.

QUALIFICATION REQUIREMENTS

• MINIMUM QUALIFICATIONS: One year of experience in administrative services.
• EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will substitute for six months of the required experience.

Competencies: Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas. Displaying Expertise: The ability to exhibit specialized skills or knowledge gained from experience or training Managing Resources: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value. Using Data: The ability to use relevant and valid data to inform a recommendation for action.

Additional Job Description

Competencies: Accepting Direction - The ability to accept and follow directions from those higher in the chain of command, Communicating Effectively - The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement, Demonstrating Accountability - The ability to take ownership of actions, behaviors, performance, decisions, and outcomes, Focusing on Customers - The ability to understand and meet the needs, preferences, and experiences of internal and external customers, Following Policies and Procedures - The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies

Special Instructions

Location: Ascension Parish Extension Office, Gonzales, La.

Minimum Requirements: One year of experience in administrative services. For more information and Substitutions contact www.civilservice.louisiana.gov or the AgCenter HRM office.

Job Duties

Organizational and Event Planning Management - Assist agents and administrative coordinator with maintaining 4-H records and processing entries for 4-H events. Assist agents in identifying, recruiting, training, and qualifying adult volunteers. Assist in marketing program opportunities to the community. Assist in the collection, organization, development, and distribution of parish 4-H program opportunities through newsletters, reports, and social media. Assist in delivering educational programs such as 4-H club meetings.

Wage Scale

Minimum - $12.03/hour; 1st Quartile - $14.18/hour; Midpoint - $16.32/hour, 2nd Quartile - $18.47/hour; Maximum - $20.61/hour. Hourly rate may be commensurate with candidate experience in alignment with Chapter 6 rules.

Application Deadline

10/27/2026 or until suitable candidate is identified.

Equal Opportunity / Diversity

LSU Agricultural Center is an Equal Opportunity Employer.

An Equal Opportunity/Affirmative Action Employer.

The LSU Agricultural Center is an Equal Opportunity Employer.

Background Check

An offer of employment is contingent on a satisfactory pre-employment background check.

Benefits

• Retirement
• Multiple medical insurance options
• Supplemental insurances (dental, life, long-term disability, accident, vision, long-term care, etc.)
• Tax Saver Flexible Benefits Plan (saves tax dollars on some childcare and medical expenses)
• University holidays (14 per year)
• Generous annual (vacation) and sick leave benefits
• Employee Assistance Program
• Possible educational leave and tuition exemption for coursework at campuses of the LSU System
• Specific benefits depend on job category, percent effort and length of employment.

Employer Contact

Questions or concerns can be directed to the LSU AgCenter Human Resources Management Office at 225-578-2258 or emailed [e-mail].

Additional Information

Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University's partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.

Essential Position (Y/N)

Y/N

About the LSU Agricultural Center

The LSU AgCenter, is one of eight campuses within the broader LSU enterprise (LSU System). The LSU AgCenter includes the Louisiana Agricultural Experiment Station, which conducts agricultural-based research, and the Louisiana Cooperative Extension Service, which extends the knowledge derived from research to the people of the state. The AgCenter is headquartered in Baton Rouge and has 12 "on campus" academic departments and five regions which are made up of 15 branch research stations and an extension office in each parish. For more information, visit the AgCenter’s website at www.lsuagcenter.com.

LSU includes institutions, facilities and programs in each of Louisiana’s 64 parishes, and its campuses stretch the length of the state from New Orleans to Shreveport. Each institution plays a vital role in preparing students to incorporate new knowledge and technologies into their daily lives. LSU researchers across Louisiana are working on developing a wide-range of innovations to improve quality of life by studying issues such as disease management, advance medical treatments, obesity, coastal protection, hurricane preparedness, energy, natural resource management and agriculture, among others.

Louisiana’s Flagship University is a land- sea- and space-grant institution with academic programs in all areas of science, engineering, humanities, arts and social sciences. The University comprises of nine institutions: Louisiana State University and Agricultural and Mechanical College ("LSU"), the premier flagship university for the state, which include the Paul M. Hebert Law Center and the School of Veterinary Medicine Louisiana State University at Alexandria Louisiana State University at Eunice Louisiana State University at Shreveport LSU Health Sciences Center - New Orleans LSU Health Science Center - Shreveport The Health Care Services Division Louisiana State University Agricultural Center Pennington Biomedical Research Center Any other college, university, school, institution, or program now or hereafter under the supervision and management of the Board of Supervisors of Louisiana State University and Agricultural and Mechanical College In implementing its mission, LSU is committed to: Offering a broad array of undergraduate degree programs and extensive graduate research opportunities designed to attract and educate highly qualified undergraduate and graduate students; Employing faculty who are excellent teacher-scholars, nationally competitive in research and creative activities, and who contribute to a world-class knowledge base that is transferable to educational, professional, cultural, and economic enterprises; and Using its extensive resources to solve economic, environmental, and social challenges.

Position is not eligible for remote work.