Administrative Coordinator 2 - Program Assistant

Louisiana State University; Baton Rouge (LA); On-site; USD 17,000 - 28,000; Full time

Benefits offered by this job

Benefits package

Job summary

LSU AgCenter in Ascension Parish is seeking an Administrative Coordinator 2 - Program Assistant to support staff with clerical duties, data entry, records management, and event coordination at the Ascension Parish Extension Office. Minimum one year of administrative experience is required.

The role offers a structured office environment, a comprehensive benefits package, and opportunities to assist with 4-H programs and community outreach.

Qualifications

• One year of experience in administrative services.
• Competencies include accepting direction, accountability, following policies, and customer focus.

Responsibilities

• Processes routine paperwork and data entry for department records.
• Maintains filing and records systems; assists with event planning and coordination.
• Serves as clerical support to staff, including scheduling and travel preparations.

Skills

Administrative experience

Job description

All Job Postings will close at 12:01a.m. CST (1:01a.m. EST) on the specified Closing Date (if designated).If you close the browser or exit your application prior to submitting, the application progress will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page.Job Posting Title:Administrative Coordinator 2 - Program AssistantPosition Type:ClassifiedDepartment:LSUAG PL4 - Southeast - Parish - Ascension (Bobby Bingham (00003839))Work Location:Ascension Parish Extension OfficePay Grade:Classified AdministrativeJob Description:168050ADMINISTRATIVE COORDINATOR 2AS607 $25,022 - $42,869Creation Date: 01/17/2005Change Date: 04/22/2025FUNCTION OF WORK:To perform a variety of clerical duties that requires some independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program.Employees follow detailed procedural guidelines in completing well-defined duties.LEVEL OF WORK:ExperiencedSUPERVISION RECEIVED:General from higher-level clerical and/or supervisory personnel.SUPERVISION EXERCISED:None.JOB DISTINCTIONS:Differs from Administrative Coordinator 1 by the presence of responsibility for clerical duties that require some independent judgment to perform.Differs from Administrative Coordinator 3 by the absence of advanced level duties that not only require some independent judgment, but also involve a greater scope and complexity.CORE COMPETENCIES:IDENTIFIED BY STATE CIVIL SERVICE, CORE COMPETENCIES ARE THE KNOWLEDGE, SKILLS, ABILITIES AND BEHAVIORS BASED ON THE WORK TASKS OUTLINED IN THE EXAMPLES OF WORK. MORE INFORMATION ON THE SCS COMPETENCY MODEL CAN BE FOUND HERE.Accepting DirectionDemonstrating AccountabilityFollowing Policies and ProceduresLeveraging TechnologyManaging ResourcesEXAMPLES OF WORK:EXAMPLES BELOW ARE A BRIEF SAMPLE OF COMMON DUTIES ASSOCIATED WITH THIS JOB TITLE. NOT ALL POSSIBLE TASKS ARE INCLUDED.NOTE: Positions allocated at this level tend to focus on several examples of work as listed below:Processes routine paperwork and/or enters data into a department log or database in the servicing of a client.Prepares, indexes, and scans documents into imaging system; may ensure quality of scanned images.Prepares requisitions for the purchase of supplies; may involve entering information into an automated system.Receives, stores, and distributes supplies; maintains inventory of such.Collects and prepares for processing time and attendance sheets for department or office.Maintains department's records system, including filing and retrieving documents, researching files, etc.Serves as clerical assistant to a manager, which may include keeping appointment schedule, preparing travel, issuing directives to others on their behalf, and relieving the manager of administrative matters.Serves as receptionist for the assigned work unit.May deliver and pick-up various materials.Performs related duties as assigned.QUALIFICATION REQUIREMENTS:MINIMUM QUALIFICATIONS:One year of experience in administrative services.EXPERIENCE SUBSTITUTION:Every 15 semester hours earned from an accredited college or university will substitute for six months of the required experience.Competencies:Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.Displaying Expertise: The ability to exhibit specialized skills or knowledge gained from experience or trainingManaging Resources: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.Using Data: The ability to use relevant and valid data to inform a recommendation for action.Additional Job Description:Competencies:Accepting Direction - The ability to accept and follow directions from those higher in the chain of command, Communicating Effectively - The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement, Demonstrating Accountability - The ability to take ownership of actions, behaviors, performance, decisions, and outcomes, Focusing on Customers - The ability to understand and meet the needs, preferences, and experiences of internal and external customers, Following Policies and Procedures - The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policiesSpecial Instructions:Location: Ascension Parish Extension Office, Gonzales, La.Minimum Requirements: One year of experience in administrative services. For more information and Substitutions contact www.civilservice.louisiana.gov or the AgCenter HRM office.Job Duties: Organizational and Event Planning Management – Assist agents and administrative coordinator with maintaining 4-H records and processing entries for 4-H events. Assist agents in identifying, recruiting, training, and qualifying adult volunteers. Assist in marketing program opportunities to the community. Assist in the collection, organization, development, and distribution of parish 4-H program opportunities through newsletters, reports, and social media. Assist in delivering educational programs such as 4-H club meetings.Wage Scale: Minimum - $12.03/hour; 1st Quartile - $14.18/hour; Midpoint - $16.32/hour, 2nd Quartile - $18.47/hour; Maximum - $20.61/hour. Hourly rate may be commensurate with candidate experience in alignment with Chapter 6 rules.Resumes will not be accepted in lieu of completing the work experience section of the application. Please list all work experience. Resumes will not be accepted in lieu of a completed application. You must include all relevant education and experience on your official application.Position is not eligible for remote work.Apply online at Louisiana State University - Careers (myworkdayjobs.com)Application Deadline: 10/27/2026 or until suitable candidate is identified.The LSU Agricultural Center is a statewide campus of the LSU System and provides equal opportunities in programs and employment. An Equal Opportunity/Affirmative Action Employer.Skills Needed:Preferred Skills:Posting Date:October 14, 2026Closing Date (Open Until Filled if No Date Specified):October 28, 2026Additional Position Information:Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.Benefits - The LSU AgCenter has an attractive benefits package with a wide variety of benefit options. Benefits offered include retirement, multiple medical insurance options, supplemental insurances (dental, life, long-term disability, accident, vision, long-term care, etc.), Tax Saver Flexible Benefits Plan (saves tax dollars on some childcare and medical expenses), university holidays (14 per year), generous annual (vacation) and sick leave benefits, Employee Assistance Program, and possible educational leave and tuition exemption for coursework at campuses of the LSU System. Specific benefits depend on job category, percent effort and length of employment.Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University’s partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.Essential Position (Y/N):About the LSU Agricultural Center:The LSU AgCenter, is one of eight campuses within the broader LSU enterprise (LSU System). The LSU AgCenter includes the Louisiana Agricultural Experiment Station, which conducts agricultural-based research, and the Louisiana Cooperative Extension Service, which extends the knowledge derived from research to the people of the state. The AgCenter is headquartered in Baton Rouge and has 12 “on campus” academic departments and five regions which are made up of 15 branch research stations and an extension office in each parish. For more information, visit the AgCenter’s website at www.lsuagcenter.com.The LSU Agricultural Center is an Equal Opportunity Employer.HCM Contact Information:Questions or concerns can be directed to the LSU AgCenter Human Resources Management Office at 225-578-2258 or emailed [e-mail].