Administrative Coordinator 3

Grambling State University; Grambling (LA); On-site; USD 38,000 - 52,000; Full time

Job summary

Grambling State University seeks an Administrative Coordinator 3 to provide general office management and clerical support to the University Police Department, ensuring efficient operations in a public safety environment. The ideal candidate will have strong organizational skills, the ability to follow policies, and effective communication with internal and external stakeholders.

Responsibilities include records maintenance, payroll support in the absence of the chief's assistant, and

Qualifications

• Two years of experience in administrative services.

Responsibilities

• Maintain records of the police department which includes but not limited to reviewing files, maintaining files, compiling data, and distributing reports to various external offices
• Operate and monitor radio transmissions via two-way police radio
• Review and transmit messages to and from GSU law enforcement officers on complaints, crimes in progress and general police communications
• Work special details, participates in the GSUPD Voluntary Wellness Program
• Work as a Communication Officer in their absence and relieves communications officers and operates UPD CAD Computer System
• Work in Parking Management in of the Administrative Coordinator
• Performs payroll duties in the absence of the Executive Assistant to the Chief
• Other duties as assigned

Skills

Accepting Direction

Following Policies and Procedures

Thinking Critically

Communicating Effectively

Focusing on Customers

Solving Problems

Job description

Grambling State University is seeking an Administrative Coordinator 3 to provide general office management and clerical support to the University Police Department.

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well supported conclusions.
• Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
• Focusing on Customers: The ability to understand and meet the needs, preferences, and experiences of internal and external customers.
• Solving Problems: The ability to identify root causes, analyze relevant data, and apply practical or innovative solutions to challenges.

Two years of experience in administrative services.

EXPERIENCE SUBSTITUTION

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties

• Maintain records of the police department which includes but not limited to reviewing files, maintaining files, compiling data, and distributing reports to various external offices
• Operate and monitor radio transmissions via two-way police radio
• Review and transmit messages to and from GSU law enforcement officers on complaints, crimes in progress and general police communications
• Work special details, participates in the GSUPD Voluntary Wellness Program
• Work as a Communication Officer in their absence and relieves communications officers and operates UPD CAD Computer System
• Work in Parking Management in of the Administrative Coordinator
• Performs payroll duties in the absence of the Executive Assistant to the Chief
• Other duties as assigned

Position-Specific Details

Appointment Type: Probational

Work Location: Grambling State University's Police Department

No Civil Service test score is required in order to be considered for this vacancy.

*Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education).Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Contact Information

For further information about this vacancy contact:

Amy Minniefield/Cheryl Ivory
Grambling State University/Human Resources
403 Main St
Grambling, La. 71245
318-274-3119/318-274-3829