Administrative Assistant II

Georgia Gwinnett College; Lawrenceville (GA); On-site; USD 34,800 - 41,700; Full time

Job summary

Georgia Gwinnett College is seeking a full-time Administrative Assistant II to provide routine administrative support to the Department of Public Safety. Responsibilities include scheduling, records maintenance, data entry, and customer service within a structured environment.

The ideal candidate will have at least two years of relevant experience and must possess a High School diploma or GED. Familiarity with Microsoft Office and office procedures is preferred.

Qualifications

• Two or more years of relevant experience.
• Experience performing clerical or administrative support duties in an office environment.

Responsibilities

• Provides administrative support to Public Safety personnel.
• Assists with scheduling meetings and maintaining calendars.
• Performs data entry and maintains office records and documentation.
• Schedules meetings and prepares meeting materials.

Skills

Ability to maintain records and organize files

Ability to communicate effectively

Ability to follow established procedures

Knowledge of standard office procedures

Ability to perform routine administrative tasks

Ability to maintain confidentiality

Education

High School or GED

Tools

Microsoft Office applications (Word, Excel, Outlook)

ERP platforms (e.g., PeopleSoft, Banner)

Job description

Job Title: Administrative Assistant II
Location: Georgia Gwinnett College
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 298677

About Us

Since our founding in 2005, Georgia Gwinnett College (GGC) has been dedicated to providing an exceptional educational experience to our students. At GGC, we believe that our students' success is our success, and we are committed to creating a culture that supports and uplifts them throughout their academic journey.

As a member of our faculty or staff, you will become part of a dedicated and passionate community of educators and professionals. Together, we work towards a common goal of empowering our students to achieve their full potential, both academically and personally. We take pride in our student body, which represents a multitude of backgrounds, perspectives, and experiences. Whether you are involved in teaching or providing essential services, your contribution will make a significant impact on the lives of our students and the broader community.

In addition to our commitment to student success, we also value the well‑being and professional growth of our employees. We offer a comprehensive benefits package, designed to support the needs of our faculty and staff. From competitive compensation to health and wellness programs, and professional development opportunities to work‑life balance initiatives, we strive to create an environment where everyone can thrive and feel valued.

Located in the thriving community of Gwinnett County, GGC offers a rich cultural and social landscape that enhances the overall college experience. Our backdrop is a beautiful, modern 260‑acre campus located just 30 miles northeast of downtown Atlanta. Our students and employees benefit from the close proximity to various local amenities, including shopping, dining, entertainment, and outdoor recreational opportunities. This vibrant community serves as an extension of our campus, providing a stimulating environment for personal and professional growth.

Join GGC and become part of a dynamic team that plays a pivotal role in shaping the lives and celebrating the achievements of our students. Together, let's make a positive impact and empower the next generation of leaders.

Job Summary

Under general supervision, provides routine administrative and clerical support for the Department of Public Safety. Performs office support functions including scheduling, records maintenance, data entry, filing, purchasing support, and customer service.

This position assists Public Safety staff with general administrative processes and routine office operations while ensuring records and documentation are maintained in accordance with police agency and institutional procedures.

This position operates within a public safety environment supporting police operations, administrative compliance, and financial management. The role requires a high level of discretion, professionalism, and the ability to function effectively in a structured, policy-driven environment.

Responsibilities

Administrative Support

• Provides administrative support to Public Safety personnel
• Answers phones, responds to routine inquiries, and greets visitors
• Assists with scheduling meetings and maintaining calendars
• Prepares routine correspondence, forms, and basic reports
• Maintains departmental files and records

Office & Records Support

• Performs data entry and maintains office records and documentation
• Assists with records retention and filing activities
• Maintains office supply inventory and submits routine supply requests
• Assists with organizing departmental documents and materials

Purchasing & Financial Support

• Assists with preparing purchase requisitions and tracking paperwork
• Assists with invoice processing and routing documents for approval
• Maintains basic tracking logs and files related to purchasing activities
• Assists with reconciling routine office documentation as directed

Meetings & Communications

• Schedules meetings and prepares meeting materials as requested
• Takes routine meeting notes and distributes information as directed
• Assists with maintaining contact lists and communication records

General Office Duties

• Assists staff with routine administrative tasks and projects
• Maintains confidentiality of sensitive information
• Performs other related duties as assigned

Required Qualifications

• High School or GED
• Two or more years of relevant experience

Preferred Qualifications

• Experience performing clerical or administrative support duties in an office environment
• Experience with Microsoft Office applications, including Word, Excel, and Outlook
• Experience with financial systems, procurement processes, or ERP platforms (e.g., PeopleSoft, Banner)
• Familiarity with public safety reporting requirements (e.g., Clery Act, incident reporting, compliance tracking)

Proposed Salary

34,800 - 41,700
Salary offer will be dependent on candidate's experience and qualifications, internal equity considerations, budget availability, and salary administration guidelines.

Knowledge, Skills, & Abilities

• Ability to maintain records and organize files
• Ability to communicate effectively with students, faculty, staff, and visitors
• Ability to follow established procedures and instructions
• Knowledge of standard office procedures and practices
• Ability to maintain records and files accurately
• Ability to perform routine administrative support tasks
• Ability to communicate effectively and provide customer service
• Ability to maintain confidentiality
• This position provides routine administrative support within a public safety office environment. Work is performed in accordance with established departmental and institutional procedures.

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Conditions of Employment

Hiring is contingent upon eligibility to work in the United States and proof of eligibility will be contemporaneously required upon acceptance of an employment offer. Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with Georgia Gwinnett College (GGC). Eligibility of employment is determined by GGC in its sole discretion, and includes but is not limited to confirmation of credentials and employment history reflected in your application materials; and, if applicable, a satisfactory credit check. Applicants may be subject to a pre‑employment drug test.

Offers are subject to the applicable federal laws, state laws, statutes, rules and regulations of this institution, and to the bylaws and policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

Equal Employment Opportunity

Georgia Gwinnett College is an equal employment, equal access, and equal opportunity employer. It is the policy of Georgia Gwinnett College to recruit, hire, train, and promote persons without regard to race, color, national or ethnic origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, ADEA, ADA, E.O. 11246, and Rev. Proc. 75-50).

For individuals requiring disability‑related accommodations for participation in any event including the application, interview process, or to obtain print materials in an alternative format, please contact HR at [phone] or email [e-mail].

Background Check

• Position of Trust

Other Information

Due to the volume of applications, applicants may not receive a reply from the College unless an applicant is selected for an interview. Review of applications will continue until positions are filled. Georgia is an open records state.