ADMINISTRATIVE COORDINATOR 1/2/3/4

Louisiana Works; Baton Rouge (LA); On-site; USD 38,000 - 46,000; Full time

Job summary

Louisiana Works is seeking an Administrative Coordinator 1/2/3/4 to provide administrative support for the Office of Workers' Compensation Second Injury Board Compliance Unit in Baton Rouge. The role involves data entry, file management, and coordinating communications with program staff.

Location is Baton Rouge, LA, with a probationary/promotional appointment type. The ideal candidate demonstrates effective communication, reliability, and the ability to handle multiple tasks such as preparing

Qualifications

• No experience or training is required.

Responsibilities

• Input new claims into Access database as received, and distribute it to the assigned PCO within five days of receiving the Notice of Claim with Second Injury Fund (Form A).
• Coordinate annual file inventory checks in each unit.
• Prepare and post the monthly Board Meeting agenda.
• Compose Board denial and approval letters for (3) program compliance officers to be mailed out at least 30 days prior to the meeting (approximately 100 or so per month)
• Record each board meeting and transcribe the minutes within 7-10 days after the meeting and send to supervisor for approval.
• Mail out certified letters for each claim that was denied within 5-7 days after board meeting Handle all calls (transfer when appropriate) and distribute mail for unit.

Skills

Accepting Direction

Communicating Effectively

Focusing on Customers

Job description

Office of Workers Compensation

Division: Second Injury Board. Location: East Baton Rouge Parish.

Louisiana Works transforms lives and drives prosperity by putting people at the center of everything we do. We provide one seamless door where individualized solutions create new possibilities, proving that when government works for people, Louisiana works for everyone.

Learn more about Louisiana Works.

The Administrative Coordinator 1/2/3/4 will provide administrative support for the office of Workers' Compensation Second Injury Board Compliance Unit, requiring a working knowledge of Workers' Compensation SIB procedures and exhibit effective communication skills.

The Office of Workers’ Compensation Administration (OWCA) in Louisiana oversees the enforcement and administration of workers’ compensation laws, aiming to support early return-to-work efforts and improve workplace safety. The department manages disputed claims, conducts hearings, reviews medical treatment disputes, and investigates fraud through collaborative efforts like the GAME ON task force.

AN IDEAL CANDIDATE WILL POSSESS THE FOLLOWING COMPETENCIES

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
• Focusing on Customers: The ability to understand and meet the needs, preferences, and experiences of internal and external customers.

No experience or training is required.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Details

• Input new claims into Access database as received, and distribute it to the assigned PCO within five days of receiving the Notice of Claim with Second Injury Fund (Form A).
• Coordinate annual file inventory checks in each unit.
• Prepare and post the monthly Board Meeting agenda.
• Compose Board denial and approval letters for (3) program compliance officers to be mailed out at least 30 days prior to the meeting (approximately 100 or so per month)
• Record each board meeting and transcribe the minutes within 7-10 days after the meeting and send to supervisor for approval.
• Mail out certified letters for each claim that was denied within 5-7 days after board meeting Handle all calls (transfer when appropriate) and distribute mail for unit.

Position-Specific Details

Location: Baton Rouge, La

Appointment Type: Probational / Job Appointment / Promotional / Detail to Special Duty

Career Progression Group

Administrative Coordinator 1 2, 3, or 4

Louisiana Works is an equal employment opportunity employer and SAME agency that serves as a model employer for the recruitment, hiring, and retention of individuals with disabilities. Auxiliary aids and services are available upon request to individuals with disabilities TDD# 800-259-515