Administrative Coordinator

Creative Solutions Services, LLC; Wooster (OH); On-site; USD 28,000 - 33,000; Full time

Benefits offered by this job

Competitive hourly pay

Health, dental, and vision insurance

Simple IRA with company match

Paid time off and paid holidays

Ongoing training and professional dev

Opportunities to grow within an establ

Collaborative team

Job summary

Spherion Mid Ohio in Wooster, OH is seeking an Administrative Coordinator to welcome candidates, employees, clients, and visitors while supporting the recruiting team.

This full-time, Monday–Friday role offers a competitive hourly pay of $20–$24 based on experience, plus health, dental and vision insurance, a Simple IRA with company match, paid time off and holidays, and ongoing training. Join a collaborative, growth-minded team serving 12 counties.

Qualifications

• 1-3 years of experience in customer service, office administration, recruiting, or a related field
• Strong verbal and written communication skills
• Excellent organizational and multitasking abilities
• Experience using Microsoft Office (Word, Outlook, Excel)
• Familiarity with Wayne County communities (Wooster, Orrville, Rittman) is a plus
• Staffing experience is helpful but not required; training provided

Responsibilities

• Welcome candidates, employees, clients, and visitors with professionalism and exceptional customer service
• Answer incoming calls and direct inquiries to the appropriate team members
• Assist applicants through the application, hiring, and onboarding process
• Review applications and conduct initial candidate screenings
• Support recruiters with administrative hiring activities
• Coordinate drug screens, background checks, and onboarding documentation
• Maintain accurate applicant and employee records within our Applicant Tracking System (ATS)
• Complete VMS data entry and prepare weekly reports
• Send employee communications through text messaging and other platforms
• Order office supplies and help maintain a professional, welcoming office environment
• Support employee engagement initiatives and assist with client visits
• Represent Spherion Mid Ohio at job fairs, Chamber events, and community outreach opportunities

Skills

Excellent communication

Highly organized

Multitasking

Professional demeanor

Team player

Tools

Microsoft Office

Job description

Be the First Impression. Help Build Careers. Grow With Us.

Wooster, Ohio | Full-Time | Monday-Friday, 8:00 AM-5:00 PM
Pay: $20-$24 per hour, based on experience

Are you someone who enjoys helping people, staying organized, and keeping everything running smoothly?

Spherion Mid Ohio is looking for an Administrative Coordinator to join our growing team in Wooster Ohio. As the first person candidates, employees, clients, and visitors meet when they walk through our doors, you'll play an important role in creating an outstanding first impression while supporting our recruiting team behind the scenes.

This position is ideal for someone who enjoys a fast-paced environment, thrives on multitasking, and wants to build a long-term career in recruiting, human resources, or business operations.

What You’ll Do

No two days are exactly alike, but your responsibilities will include:

• Welcome candidates, employees, clients, and visitors with professionalism and exceptional customer service
• Answer incoming calls and direct inquiries to the appropriate team members
• Assist applicants through the application, hiring, and onboarding process
• Review applications and conduct initial candidate screenings
• Support recruiters with administrative hiring activities
• Coordinate drug screens, background checks, and onboarding documentation
• Maintain accurate applicant and employee records within our Applicant Tracking System (ATS)
• Complete VMS data entry and prepare weekly reports
• Send employee communications through text messaging and other platforms
• Order office supplies and help maintain a professional, welcoming office environment
• Support employee engagement initiatives and assist with client visits
• Represent Spherion Mid Ohio at job fairs, Chamber events, and community outreach opportunities

What Makes You Successful

We're looking for someone who enjoys working with people just as much as staying organized.

Our ideal candidate is:

• Friendly, professional, and confident communicating in person, over the phone, and through email and text
• Highly organized with exceptional attention to detail
• Comfortable managing multiple priorities in a fast-paced environment
• Dependable, resourceful, and eager to learn
• Proficient in Microsoft Office and comfortable learning new technologies
• A positive team player who enjoys helping others succeed

Qualifications

• 1-3 years of experience in customer service, office administration, recruiting, sales support, retail management, hospitality, or a related field
• Strong verbal and written communication skills
• Excellent organizational and multitasking abilities
• Experience using Microsoft Office (Word, Outlook, Excel)
• Familiarity with Wayne County communities, including Wooster, Orrville, and Rittman, is a plus
• Staffing experience is helpful, but not required; we're happy to train the right person

Why Join Spherion Mid Ohio?

We're more than a staffing company, we're a team dedicated to changing lives, supporting local businesses, and strengthening our communities.

When you join Spherion Mid Ohio, you'll enjoy:

• Competitive hourly pay
• Health, dental, and vision insurance
• Simple IRA with company match
• Paid time off and paid holidays
• Ongoing training and professional development
• Opportunities to grow within an established staffing and recruiting organization serving 12 counties across Mid Ohio
• A collaborative, supportive team that values your contributions

Spherion Mid Ohio is an Equal Opportunity Employer and is committed to creating an inclusive workplace where everyone has the opportunity to succeed.