Administrative Coordinator

Green Thumb Industries (GTI); Las Vegas (NV); On-site; USD 42,000 - 54,000; Full time

Job summary

Green Thumb Industries in Las Vegas is seeking an Administrative Coordinator to prioritize and execute a wide variety of tasks, providing direct support to market management and operational leadership. The ideal candidate is friendly, organized, thorough, and capable of independent or team-based work.

Responsibilities include answering calls, welcoming guests, scheduling, calendar management, data entry, report creation, and maintaining logs and supplies.

Qualifications

• 2 years’ experience in an administrative role.
• Excellent professional verbal and written communication skills.
• Capacity to multi-task and stay organized in a fast-paced environment.
• Proven ability to work within a team environment and support colleagues.
• Demonstrates ability to self-motivate and innovate.
• Ability to use initiative and independent judgment while respecting chain of command.
• Understanding and adherence to company rules and procedures.

Responsibilities

• Assist management with ongoing projects, balancing short- and long-term deadlines.
• Answer calls and take detailed messages; be friendly, outgoing and confident.
• Welcome guests, sign in/out, and escort to conference rooms.
• Prepare and distribute emails, memos, letters, faxes and forms.
• Maintain efficient day-to-day facility operations.
• Maintain logs and files including visitor logs and vendor contacts.
• Schedule deliveries and ensure order accuracy.
• Create calendar appointments for management on shared calendars.
• Perform security checklists daily, weekly and monthly.
• Maintain supply inventory and keep areas stocked.
• Keep reception, meeting rooms and kitchen tidy.
• Support group meals setup and light trash removal.
• Light data entry and proofreading of documents; prepare PowerPoints/reports.
• Provide general support to visitors and internal/external clients.
• Submit and reconcile expenses; manage petty cash.

Skills

Excellent verbal and written comms

Multi-tasking

Organized

Team player

Hospitality experience a plus

Self-motivated

Initiative

Communication & teamwork

Office equipment & software

Job description

The Role The Administrative Coordinator prioritizes and executes a wide variety of short and long-term tasks on a regular basis and provides direct support to market management & operational leadership while provides a wide cast net to the team. This person is extremely friendly and positive, organized, and thorough. The Administrative Coordinator is timely, consistent, reliable, and enjoys working both independently and as part of a team. This person can listen and accurately follow directions and possess an energetic “get it done” attitude.

Responsibilities

• Assist management with ongoing projects as assigned, balancing short and long-term deadlines
• Answer phone calls and take detailed messages - naturally friendly, outgoing, confident, extroverted
• Welcome our guests, sign them in/out, escort them into conference rooms - has an instinctually hospitable nature
• Write and distribute email, correspondence memos, letters, faxes and forms
• Ensure efficient and smooth day-to-day operation of facility
• Maintain various logs and files including visitor logs, vendor contacts, missed punches, vehicle maintenance, training, security equipment
• Sign for, schedule and accept deliveries, ensure accuracy of orders
• Create detailed, accurate calendar appointments for management and internal meetings on shared calendars
• Perform daily, weekly and monthly security checklists
• Maintain supply inventory and keep all areas stocked on a regular basis (paper goods, printing areas, groceries, restrooms and dry storage)
• Keep common areas clean and tidy, including reception, meeting rooms, and kitchen
• Facilitate group lunch set-up and light trash removal
• Light data entry and proofreading/polishing internal and external documents
• Creation of Power Points and/ or reports for distribution
• Provide general support to visitors and act as the point of contact for internal and external clients
• Submit and reconcile expenses to include blue bird reports and petty cash
• Any other task as assigned

Qualifications

• 2 years’ experience in an administrative role
• Excellent professional verbal and written communication skills
• Capacity to multi-task and stay organized in a fast-paced environment
• Proven ability to work within a team environment and support colleagues
• Hospitality experience is a plus
• Understands and complies with the rules, regulations, policies, and procedures of GTI
• Demonstrates ability to self-motivate and innovate
• Ability to use initiative and independent judgment appropriately while not overstepping chain of command
• Ability to establish and maintain effective working relationships with all employees
• Basic math & collaboration skills, problem solving/analysis, decision making, communication & teamwork proficiency, discretion
• Organizational & presentation skills, leadership
• Understanding & adhering to applicable state and regulations as they pertain to the industry, safety regulations, local municipal codes and organizational rules, regulations, directives and standard operating procedures
• Ability to use standard office equipment, computer equipment and software, performance management, spreadsheet applications and email
• Prior cannabis experience is not required

Additional Requirements

• Must pass any and all required background checks
• Must be and remain compliant with all legal or company regulations for working in the industry
• Must possess valid driver’s license
• Must be a minimum of 21 years of age
• Must be approved by the D.O.A. to receive an Agent badge