Administrative Coordinator

Socket.dev; West Haven (CT); On-site; USD 42,000 - 62,000; Full time

Job summary

Socket.dev is seeking an Administrative Coordinator in Connecticut to prioritize and execute diverse tasks, provide support to market management and leadership, and maintain organized operations. The role emphasizes a positive, proactive and reliable approach with the ability to work independently or with a team.

The candidate should be highly organized, detail-oriented, and able to follow directions while maintaining a friendly and energetic attitude.

Qualifications

• 2 years of experience in an administrative role.
• Excellent verbal and written communication skills.
• Ability to multi-task in a fast-paced environment.
• Proven ability to work within a team environment and support colleagues.
• Hospitality experience is a plus.

Responsibilities

• Assist management with ongoing projects as assigned, balancing short and long-term deadlines.
• Answer phone calls and take detailed messages; be friendly, outgoing, confident.
• Welcome guests, sign them in/out, escort to conference rooms.
• Write and distribute emails, memos, letters, and forms.
• Ensure efficient day-to-day operation of facility.
• Maintain logs and files including visitor logs, vendor contacts, and security equipment.
• Schedule and accept deliveries; ensure order accuracy.
• Create detailed calendar appointments for management and internal meetings.
• Perform daily, weekly and monthly security checklists.
• Maintain supply inventory and keep areas stocked.
• Keep common areas clean and tidy.
• Facilitate group lunch setup and light trash removal.
• Light data entry and proofreading of documents.
• Create PowerPoints and/or reports for distribution.
• Provide general support to visitors and clients; main point of contact.
• Submit and reconcile expenses (blue bird reports, petty cash).
• Any other tasks as assigned.

Skills

Verbal communication

Written communication

Multi-tasking

Organizational skills

Team player

Hospitality experience

Compliance awareness

Initiative & independence

Attention to detail

Tools

Office software

Spreadsheet tools

Job description

The Role

The Administrative Coordinator prioritizes and executes a wide variety of short and long-term tasks on a regular basis and provides direct support to market management & operational leadership while provides a wide cast net to the team. This person is extremely friendly and positive, organized, and thorough. The Administrative Coordinator is timely, consistent, reliable, and enjoys working both independently and as part of a team. This person can listen and accurately follow directions and possess an energetic “get it done” attitude.

Responsibilities

• Assist management with ongoing projects as assigned, balancing short and long-term deadlines
• Answer phone calls and take detailed messages - naturally friendly, outgoing, confident, extroverted
• Welcome our guests, sign them in/out, escort them into conference rooms - has an instinctually hospitable nature
• Write and distribute email, correspondence memos, letters, faxes and forms
• Ensure efficient and smooth day-to-day operation of facility
• Maintain various logs and files including visitor logs, vendor contacts, missed punches, vehicle maintenance, training, security equipment
• Sign for, schedule and accept deliveries, ensure accuracy of orders
• Create detailed, accurate calendar appointments for management and internal meetings on shared calendars
• Perform daily, weekly and monthly security checklists
• Maintain supply inventory and keep all areas stocked on a regular basis (paper goods, printing areas, groceries, restrooms and dry storage)
• Keep common areas clean and tidy, including reception, meeting rooms, and kitchen
• Facilitate group lunch set-up and light trash removal
• Light data entry and proofreading/polishing internal and external documents
• Creation of Power Points and/ or reports for distribution
• Provide general support to visitors and act as the point of contact for internal and external clients
• Submit and reconcile expenses to include blue bird reports and petty cash
• Any other task as assigned

Qualifications

• 2 years’ experience in an administrative role
• Excellent professional verbal and written communication skills
• Capacity to multi-task and stay organized in a fast-paced environment
• Proven ability to work within a team environment and support colleagues
• Hospitality experience is a plus
• Understands and complies with the rules, regulations, policies, and procedures of GTI
• Demonstrates ability to self-motivate and innovate
• Ability to use initiative and independent judgment appropriately while not overstepping chain of command
• Ability to establish and maintain effective working relationships with all employees
• Basic math & collaboration skills, problem solving/analysis, decision making, communication & teamwork proficiency, discretion
• Organizational & presentation skills, leadership
• Understanding & adhering to applicable state and regulations as they pertain to the industry, safety regulations, local municipal codes and organizational rules, regulations, directives and standard operating procedures
• Ability to use standard office equipment, computer equipment and software, performance management, spreadsheet applications and email
• Prior cannabis experience is not required

Additional Requirements

• Must pass any and all required background checks
• Must be and remain compliant with all legal or company regulations for working in the industry
• Must possess valid driver’s license
• Must be a minimum of 21 years of age
• Must be approved by the D.O.A. to receive an Agent badge