Administrative Coordinator - Rockville

Ultimate Staffing; Rockville (MD); On-site; Full time

Job summary

A leading staffing agency is seeking an Administrative Assistant in Rockville, MD. This full-time role involves managing office operations, supporting various teams, and ensuring smooth administrative processes. Ideal candidates will have strong communication skills, organizational abilities, and proficiency in Microsoft Office. Competitive hourly pay is offered, with opportunities for growth in a supportive environment.

Benefits

Collaborative team environment

Hands-on experience

Opportunities for growth

Competitive pay and benefits

Stable Monday-Friday schedule

Qualifications

• 2+ years of experience in an administrative or office support role.
• Proficiency with Microsoft Office Suite and general tech tools.

Responsibilities

• Managing calendars, scheduling meetings, and coordinating logistics.
• Preparing, proofreading, and formatting documents and reports.
• Handling incoming calls and emails professionally.

Skills

Communication

Organizational Skills

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

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This range is provided by Ultimate Staffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$22.00/hr - $24.00/hr

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Business Solutions Manager at Ultimate Staffing

Administrative Assistant

Rockville, Maryland

Full-Time | On-Site

Administrative Support | Office Management | Client Services

Competitive hourly pay based on experience

Who We Are

Ultimate Staffing is partnering with a great company located in the heart of Rockville, MD-an organization known for its commitment to service, operational excellence, and a supportive team culture. This company values efficiency, collaboration, and a people-first approach-because behind every spreadsheet, email, and calendar invite is a person working hard to keep things running smoothly. This is a TEMP-TO-HIRE role, full-time and paying $22-24 per hour.

What You'll Do

As an Administrative Assistant, you'll play a key role in keeping the office operations running efficiently. From managing schedules to coordinating documents, you'll be the go-to for both day-to-day tasks and occasional unexpected challenges.

Your key responsibilities will include:

• Managing calendars, scheduling meetings, and coordinating logistics for internal and external events
• Preparing, proofreading, and formatting documents, reports, and correspondence
• Handling incoming calls and emails with professionalism and promptness
• Greeting visitors and maintaining a welcoming office environment
• Maintaining digital and paper filing systems, and ensuring data is organized and up to date
• Ordering supplies, managing inventory, and liaising with vendors as needed
• Supporting finance, HR, and operations teams with administrative tasks
• Assisting with travel arrangements, meeting prep, and follow-ups
• Jumping in to support projects, solve problems, and keep everything moving forward
  
  

What They are Looking For

• 2+ years of experience in an administrative, office coordinator, or executive support role
• Strong communication and interpersonal skills-you're polite, professional, and proactive
• Excellent organizational skills with the ability to multitask and meet deadlines
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and general tech tools
• A sharp eye for detail and comfort working independently
• High school diploma or GED required; college coursework or degree is a plus
• Experience in a fast-paced, service-oriented office environment preferred
  
  

What You'll Get

• A collaborative and supportive team environment
• Hands-on experience in a well-respected organization with room for growth
• Opportunities to build professional skills and take on new responsibilities
• Competitive pay and benefits
• A stable, Monday-Friday schedule with no evenings or weekends

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Temporary

Job function

• Job function

  Administrative

• Industries

  Administrative and Support Services

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