Administrative Coordinator

Aston Carter; Hopewell Junction (NY); On-site; Full time

Job summary

A leading company is seeking a detail-oriented Administrative Assistant in Hopewell Junction, NY. The role involves managing office files, scheduling, and supporting various departments. Ideal candidates will have experience with QuickBooks and strong organizational skills. This is a full-time position with competitive pay and benefits.

Benefits

Health, dental, and vision insurance

Paid time off and holidays

Opportunities for professional growth and development

Qualifications

• Proven experience as an Administrative Assistant or similar role.
• 1+ years of experience.

Responsibilities

• Manage and organize office files, records, and correspondence.
• Schedule meetings, appointments, and travel arrangements.
• Assist in preparing reports, presentations, and other documents.

Skills

Organization

Communication

QuickBooks

Education

High school diploma

Associate’s degree

Tools

QuickBooks

Job description

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About The Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team in Hopewell Junction, NY. The ideal candidate will provide essential administrative support, ensuring smooth day-to-day operations.

Key Responsibilities

• Manage and organize office files, records, and correspondence.
• Answer and direct phone calls, emails, and inquiries professionally.
• Schedule meetings, appointments, and travel arrangements.
• Assist in preparing reports, presentations, and other documents.
• Maintain office supplies and coordinate orders as needed.
• Support various departments with administrative tasks.
• Utilize QuickBooks to manage transactions and records.

Qualifications

• High school diploma or equivalent (Associate’s degree preferred).
• Proven experience as an Administrative Assistant or similar role.
• Understanding of QuickBooks.
• 1+ years of experience.

Benefits

• Competitive salary based on experience.
• Health, dental, and vision insurance.
• Paid time off and holidays.
• Opportunities for professional growth and development.

If you are a motivated individual with strong administrative skills and experience with QuickBooks, we encourage you to apply!

How To Apply

Submit your resume and cover letter to (Your Email Address) or apply online at (Your Company Website).

Pay And Benefits

The pay range for this position is $15.00 - $19.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits may include:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital coverage
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Hopewell Junction, NY.

Application Deadline

This position is anticipated to close on May 27, 2025.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain, and administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific, and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information, or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

Additional Details

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Administrative
• Industries: Staffing and Recruiting

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