Administrative Coordinator

rrhs; Park Ridge (IL); On-site; USD 26,000 - 34,000; Full time

Job summary

Rochester Regional Health is seeking an Administrative Coordinator to support the Administrative/Business Support department in Rochester, NY. You will oversee daily office functions, manage scheduling and training, and ensure accurate processing of forms and communications.

Ideal candidates will have strong communication, organizational, and problem-solving skills, with proficiency in PC applications and experience with healthcare administration.

Qualifications

• Excellent oral and written communication and interpersonal skills.
• Strong organizational and problem-solving abilities.
• High proficiency with PC and reporting tools.
• Experience with CMS, Medicaid/Medicare billing, and regulatory processes.
• Associate's degree preferred.
• Healthcare administrative office experience preferred.
• Bilingual abilities preferred.
• Experience with frail and elderly population preferred.

Responsibilities

• Daily Management: Schedule and coordinate training; sort mail, copy, fax and stock forms; assist with scheduling department staff; manage Kronos scheduling and notes.
• Safety & Security: Review daily safety logs, communicate findings, draft Emergency Readiness policies, and maintain Roam Alert System.
• Departmental Support: Support clinical or other departments with task-specific duties as needed.

Skills

Communication

Organizational skills

PC proficiency

CMS/Medicaid billing knowledge

Bilingual

Elderly care experience

Education

Associate's degree

Job description

Job Title: Administrative Coordinator

Department: Administrative/Business Support

Location: Park Ridge Child Care Center, 1539 Long Pond Rd., Rochester, NY 14626

Hours Per Week: 40 hours

Schedule: Monday through Friday, 9:30 AM to 6:00 PM

SUMMARY

As an Administrative Coordinator, you are key in the oversight, organization and management of your assigned department. Your strong attention to detail assures that requirements are met and daily processes are maintained efficiently and accurately.

RESPONSIBILITIES

• Daily Management. Schedule and coordinate training; sort mail, make copies, send faxes and stock office with forms and supplies; assist with scheduling department staff; manage Kronos account through scheduling, corrections and notes
• Safety & Security. Review daily safety logs and intra-office communications; follow up on actions required and communicate findings; draft new Emergency Readiness policies and prepare existing policies for review; maintain resident Roam Alert System
• Departmental Support. May work within the clinical, grand-funded, performance improvement, patient safety, biomedical or bed coordination departments with a variety of department-specific tasks

Preferred Qualifications:

• Excellent oral and written communication and interpersonal skills highly desired.
• Strong organizational and problem-solving skills highly desired.
• High level of proficiency with PC, software applications, and reporting tools highly desired.
• May need previously experience in CMS, Medicaid/Medicare billing, and other regulatory processes.
• Associate's degree preferred.
• Experience working in a healthcare administrative office preferred.
• Bilingual preferred.
• One year of experience with frail and elderly population preferred.

Minimum Qualifications:

• -None

Required Licensure/Certification Skills:

• -None

PHYSICAL REQUIREMENTS:

Sedentary - Sedentary roles are primarily office-based and require prolonged sitting (67-100% of the workday) with minimal physical effort and lifting limited to under 10 lbs. Fine motor skills are necessary for computer work, writing, and telephone use, supported by clear visual and auditory ability. Cognitive and emotional demands are high due to extended concentration, frequent interruptions, independent decision-making, and information processing. Although physical exposure is low, administrative areas within healthcare environments may occasionally involve contact with infectious agents. Some roles may require flexible hours, TB screening, or a valid driver's license.

For disease specific care programs refer to the program specific requirements of the department for further specifications on experience and educational expectations, including continuing education requirements.

Any physical requirements reported by a prospective employee and/or employee's physician or delegate will be considered for accommodations.

PAY RANGE:

$19.00 - $25.00

CITY:

Rochester

POSTAL CODE:

14626

The listed base pay range is a good faith representation of current potential base pay for a successful full time applicant. It may be modified in the future and eligible for additional pay components. Pay is determined by factors including experience, relevant qualifications, specialty, internal equity, location, and contracts.

Rochester Regional Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, predisposing genetic characteristics, marital or familial status, military or veteran status, citizenship or immigration status, or any other characteristic protected by federal, state, or local law.