Administrative Coordinator

Land O'Lakes, Inc.; St. Albans (VT); On-site; USD 35,000 - 39,000; Full time

Job summary

Land O’Lakes, Inc. Administrative Coordinator position supports plant operations and cross-functional teams with a focus on reliability, communication, and attention to detail.

The role offers leadership opportunities and requires strong MS Office skills, teamwork, and the ability to manage diverse tasks in a fast-paced environment.

Qualifications

• Proficiency with MS Office suite.
• Efficient typing and computer skills.
• Strong oral and written communication.
• Critical reasoning and problem-solving.
• Excellent organization and attention to detail.
• Cross-functional collaboration skills.
• Multitasking capability.

Responsibilities

• Communicate with diverse groups across departments.
• Manage truck scale bulk paperwork and processing.
• Prepare documents for manufacturing to fill bulk and bag orders.
• Process and file loading/unloading paperwork.
• Coordinate with transportation and CSR for timely deliveries.
• Support inventory cycle counts and track shortages.
• Lead onboarding and safety training for new hires.

Skills

Communication skills

Attention to detail

Organization

Cross-functional collaboration

Time management

Typing

Education

High school diploma/GED

Tools

MS Office

Job description

Administrative Coordinator

The ideal applicant possesses excellent customer service skills, maturity, integrity, and strong attention to detail. Successful candidates make attendance a priority and are reliable and punctual. Excellent communication skills are a must along with a friendly, professional demeanor. The ideal applicant is self-motivated, able to navigate cross-functional teams, and willing to take the lead on ever-evolving responsibilities. The ideal applicant shows excellent leadership and is willing to coach and mentor others with similar tasks and responsibilities.

Hours: 7am - 3:30pm Monday - Friday Pay range: $25.50 - $28 per hour

Standard Job Responsibilities

• Must be able to communicate with a diverse group of people from a variety of departments.
• Truck scale bulk responsibilities – paperwork, NBi processing, customer contact, etc.
• Prepare documents necessary for manufacturing to fill bulk & bag orders for customers.
• Process and file truck loading and unloading paperwork.
• Work with transportation and CSR to ensure plant to plant deliveries are timely.
• Track and investigate weekly product/shipping shortages.
• Track and request ship life extensions – drive inventory changes/transfers on aging product.
• Support monthly and annual inventory cycle counts for the site – assign counts to employees weekly.
• Assist with company uniforms & composite toe boot ordering process as needed.
• Order supplies on an as needed basis (i.e. first aid, safety supplies, office supplies, etc.).
• Track office and PPE supplies to mitigate shortages.
• Process purchase orders, sales orders, and work orders in NBi.
• Answer phones and direct phone calls.
• Tag and label management – verification, printing, inventory of needed paper, Sharepoint updates, Brill, etc.

Additional Responsibilities

• EEO Responsibilities – I9 processing and onboarding.
• New hire safety and quality training and tracking.
• Provide leadership and guidance to truck drivers both delivering and receiving.
• Box, assemble, and ship ingredients via UPS for sales orders.
• Answer office door for visitors and ensure the sign-in log is filled out.
• Print drawcards in Brill, send formulas to WEM, and fill out the drawcards with the appropriate data.
• Print analysis tags for customer orders and place them with the correct drawcards.
• Use the live schedule to prioritize needed paperwork for orders for hand adds and production.
• Communicate with production when changes on work orders occur.
• Communicate with formulations, CSR, and the schedulers when issues occur and changes in workflow are necessary.
• Support cross-functional teams, i.e. shipping, transportation, CSR, quality, and safety.
• Cost reduction initiatives – trash, office supplies, energy usage, etc.
• Print analysis tags for straight line work orders in NBi.

Skills Required

• Proficiency with the MS Office suite of programs.
• Efficient typing and computer skills.
• Well-developed communication skills, both oral and written.
• Critical reasoning skills.
• Strong communication skills.
• Excellent organization and strong attention to detail.
• Ability to work effectively with cross-functional groups and people.
• Skilled at balancing multiple tasks and responsibilities simultaneously.

Competencies Required

• Excellent attendance.
• Professional communication skills.
• Team oriented.
• Self-motivated; takes initiative.
• Accountable and responsible.
• Leadership and coaching skills.

Education Required

• High school diploma/GED

About Land O’Lakes, Inc.

Join us and be part of a Fortune 250, farmer- and member-owned cooperative that is reimagining the business of food. We have been named a Top Workplace by Indeed and LinkedIn, and to the TIME 100 Most Influential Companies list. We provide a broad portfolio of benefits to keep you and your family at your best. Land O’Lakes is Where Your Future Takes Root. Land O’Lakes and our global entities support diversity in employment practices.

Land O’Lakes is a Fortune 250, farmer-owned agriculture and food manufacturing cooperative. We are headquartered just outside the Twin Cities, with locations across the US and a presence in 60 countries around the world.