Administrative Coordinator

Land O'Lakes, Inc.; Tulare (CA); On-site; USD 25,912 - 38,862; Full time

Benefits offered by this job

Medical, dental, vision insurance

401k plan

Education assistance

PTO and holidays

Job summary

A major agricultural cooperative is seeking an Administrative Coordinator in Tulare, California. This role involves assisting with data tracking and analysis, managing documentation, and ensuring compliance in a manufacturing environment. Candidates must have a High School Diploma and 2+ years of experience in a similar role. Proficiency in Microsoft Office, especially Excel, is essential. Expect a salary range of $18.81 to $28.21 per hour based on qualifications and experience.

Qualifications

• 2+ years’ experience in an administrative/coordinator role within a manufacturing environment.
• Self-motivated and a self-starter.

Responsibilities

• Assist the department with data tracking and analysis.
• Pick up and scan/file daily documents.
• Organize file cabinets and maintain document safety.
• Audit and ensure compliance of permits.
• Assist managers with quality paperwork requirements.

Skills

Proficiency in Microsoft Office

Strong communication skills

Analytical skills

Detail oriented

Ability to follow verbal and written instructions

Multi-tasking

Education

High School Diploma

Tools

Microsoft Excel

Scanners

Fax machines

PowerPoint

Job description

Responsibilities

The coordinator assists the department by providing data tracking and analysis on daily paperwork, monitoring department spending vs. budget, production efficiency/equipment utilization. Actively participate and help lead the safety, environmental and shrink committee.

Job Duties

• Pick up and scan/file daily documents located in Powder plants, and Administrative Mailbox (Admin. building)
• Collection of Receiving and Shipping Invoices (RS/SC Paperwork)
• Organize file cabinets, drawers, black carts, keep printers stocked with paper and ink
• Maintain powder safety brakes, including entering them into Enablon System
• Maintain operations black carts, stocking with all up to date and appropriate production forms.
• Order supplies for employees as needed (shoes, vouchers and uniforms)
• Audit confined entry permits – ensure compliance of permits
• Maintaining of Licensing – Pasteurizer license and Weigher Samplers Licenses for employees
• Control file system for paperwork trail on powder production, bagging and dryers (archive as needed)
• Assist powder managers with quality paperwork requirements. Production reports, metal detector sheets and HACCP compliance
• Assist with any quality/customer needs on production paperwork from customer service or the release process
• Assisted in quality and operations with customer audit preparation, gather documents
• Responsible for owning and maintain DOT compliance for all plant drivers
• Create, maintain and develop spreadsheets for tracking requirements under the supervision of management
• Compile and proper filing of charts (HACCP and Control)
• Maintain and organize pasteurizer chart room, including boxing, storage and labeling of documents
• Scan and email weekly air emissions log and weekly tanker wash log
• Gather and maintain MSS documents for all powder plants, notify supervision of any missing documents
• Collect documents in banker boxes, label and place in storage (Quarterly/Annual basis)
• Other duties as assigned by Management

Physical Demands

While performing the duties of this job, the employee is occasionally, and/or frequently required to walk sit; use hand to finger, handle or feel objects, tools, or controls; reach with hands and arms; balance; stoop; climb up and down stairs and ladders; talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus. The employee is exposed to weather conditions prevalent at the time. The temperature of the work environment can fluctuate due to occasional temperatures from cold/cool to warm/hot. The noise level in the work environment is occasionally loud and will require ear plugs. While working in the manufacturing areas, the employee is required to wear personal protective equipment.

Qualifications

• Proficiency in Microsoft Office is a must, Excel (Intermediate), ability to use scanners, fax machines and Power Point
• Strong communication skills and analytical skills desired
• Must be able to follow verbal, written instructions
• Able to multi-task and organize duties
• Must be detailed oriented
• Self-motivated, self-starter

Hourly Range

$18.81 – $28.21 (most cases, candidates offered employment can expect to be hired at a pay rate near the middle of our hourly range.)

Minimum Requirements

• High School Diploma
• 2+ years’ experience in an administrative/coordinator role within a manufacturing environment.

Legal Statements

Land O’Lakes does not use Automated Decision-making Technology, as defined by California law, to substantially replace human decision-making or make significant decisions about applications for employment or contracting opportunities.

About Land O'Lakes, Inc.

Join us and be part of a Fortune 250, farmer- and member-owned cooperative that is reimagining the business of food. We have been named a Top Workplace by Indeed and LinkedIn, and to the TIME 100 Most Influential Companies list.

Benefits

Benefits for most full-time roles include medical, dental, vision, PTO, life & disability insurance, education assistance, a 401k and a variety of well-being resources. Most part-time employees are eligible for prorated PTO, holiday pay, employee development programs, prorated education assistance, and a 401(k).

Equal Opportunity Employer

Land O'Lakes, Inc. is an Equal Opportunity Employer (EOE) M/F/Vets/Disabled. The company maintains a drug‑free workforce, including post‑employment substance abuse testing pursuant to a Drug and Alcohol Policy.

Security Notice

Neither Land O’Lakes, nor its search firms, will ever contact you and ask for confidential information over the phone or in email. If you receive a call or email like this, please do not provide the information being requested.