Administrative Coordinator

American Elevator Group; Sayreville (NJ); On-site; USD 40,000 - 73,000; Full time

Job summary

A leading company in the elevator service industry is seeking an Administrative Coordinator to support its growing team. You will be responsible for coordinating administrative tasks, managing communications, and handling customer relations within a dynamic office environment. The ideal candidate will possess strong verbal and organizational skills, alongside a minimum of one year of relevant experience. This position offers the opportunity to make a significant impact within the company's operations.

Qualifications

• At least one year of related experience required.
• Ability to operate or quickly learn communications systems.

Responsibilities

• Coordinate all administrative tasks for finance and management offices.
• Serve as a point of contact between employees and external parties.
• Manage billable time tickets and generate reports.

Skills

Verbal communication

Interpersonal skills

Customer service

Organizational skills

Analytical skills

Critical thinking

Task prioritization

Education

High school diploma or equivalent

Job description

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Dura-Lift is part of American Elevator Group (AEG), North America's largest independent elevator service company. AEG consists of well-established elevator service companies operating across the United States. Backed by Arcline Investment Management, AEG has a significant footprint in the elevator industry and is rapidly growing. Dura-Lift seeks an Administrative Coordinator to assist with general office administrative duties.

Reporting to the General Manager, the Administrative Coordinator will coordinate all administrative tasks required by the finance and management offices. This includes managing billable time tickets, report generation, processing time tickets, data entry, supporting customer relations, and general office support.

Responsibilities

• Serve as a point of contact and link between employees, internal departments, and external parties, including vendors, lenders, and customers.
• Adeptly uses multi-line telephone system and other communications methods and networks.
• Manage billable time tickets.
• Closing open order jobs to ensure proper cost is accounted for on the job.
• Generate and disseminate reports.
• Perform quality control for maintenance accounts.
• Process time tickets for the maintenance and construction departments.
• Support data entry within the ERP system, including new maintenance accounts.
• Assist the dispatchers upon their absence.
• Performs other duties as assigned.
  
  

Work Environment & Hazards

This job operates in a general office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Special Physical Demands

This is a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand, as necessary.

Work Contact Group

Significant contact with mechanics and field staff.

• High school diploma or equivalent required.
• At least one year of related experience required.
• Excellent verbal communication skills.
• Ability to execute directions accurately and with speed.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and diligence.
• Strong analytical and critical thinking skills.
• Ability to prioritize tasks, delegating when appropriate.
• Ability to operate or to quickly learn a variety of communications systems.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Hospitals and Health Care, Non-profit Organizations, and Government Administration

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