Administrative Coordinator

Pediatric Health Choice, Inc.; San Antonio (TX); On-site; USD 30,000 - 50,000; Full time

Benefits offered by this job

Holiday Pay

Paid Time Off

Health and Dental insurance

Short & Long-Term Disability and Life Insurance

401K with match and educational benefits

Job summary

A dedicated healthcare organization in San Antonio is seeking an Administrative Coordinator to manage front-office operations and provide vital clerical support. The ideal candidate will have a high school diploma with preferred administrative experience in healthcare, including a required CNA license. Join a collaborative team committed to impactful work and career growth, along with a comprehensive benefits package including health insurance and paid time off.

Qualifications

• CNA License is required.
• Previous administrative experience in a healthcare setting is preferred.
• Experience with financial reporting/billing and ICD-10/CPT coding preferred.

Responsibilities

• Manage front-office operations and provide clerical support for clinical programs.
• Route incoming calls and process messages promptly.
• Handle mail and maintain logs, and manage supplies.
• Complete billing processes and assist with payroll processing.

Skills

Strong organizational skills

Communication skills

Proficiency in office software

Attention to detail

Problem-solving ability

Education

High school diploma

Associate’s or bachelor’s degree in business administration or related field

Job description

Are you passionate about making a difference in the lives of medically fragile children? Pediatric Home Service is excited to be opening a new Prescribed Pediatric Extended Care (PPEC) center in San Antonio! We will provide specialized day care for children with complex medical needs in a nurturing, safe, and fun environment. Our dedicated team delivers personalized, high-quality care that helps children thrive. If you're committed to exceptional patient care and looking for a rewarding opportunity, we invite you to join our growing team in San Antonio!

• Hours: Full Time, Day Shifts!

The Position:

The Administrative Coordinator is a key support role, responsible for managing front-office operations and providing clerical support for clinical programs. Working closely with the Administrator and/or Director of Nursing, this position ensures the accuracy and maintenance of administrative, medical, billing, payroll, and personnel records, while fostering a professional and efficient office environment.

• Route incoming calls and process messages promptly.
• Handle and distribute mail and deliveries; coordinate outgoing mail and maintain logs.
• Create and manage correspondence, forms, policies, and reports.
• Manage office and medical supplies; ensure equipment is operational.
• Coordinate with the corporate purchasing manager for equipment and supply needs.
• Assemble and maintain clinical information and medical records.
• Organize patient and employee files according to company policy.
• Complete billing processes and collaborate with Billing and Collections Coordinators for accuracy.
• Assist with payroll processing, including timesheet verification and check requests.
• Prepare and maintain various documents, logs, and purchase orders.
• Support new hire processes, maintain employee files, and manage the employee database.
• Monitor building and grounds upkeep in coordination with the local Administrator.

Qualifications:

• Education: High school diploma required; associate’s or bachelor’s degree in business administration or a related field preferred.
• Required: CNA License
• Experience: Previous administrative experience in a healthcare setting is preferred.
• Experience with financial reporting/billing and ICD-10/CPT coding preferred.
• Familiarity with third-party payors and pre-certification processes preferred.
• Skills:
  • Strong organizational and communication skills.
  • Proficiency in office software and attention to detail.
  • Ability to handle confidential information and solve problems effectively.

Why Choose Us?

• Impactful Work: Make a profound difference in the lives of children and families facing unique health challenges.
• Innovative Environment: Join a team at the forefront of pediatric health care innovation and best practices.
• Career Growth: Explore diverse opportunities for professional development and advancement within our expanding network.
• Collaborative Culture: Work alongside dedicated professionals who share a commitment to excellence and compassionate care.
• Comprehensive Benefits: Enjoy competitive compensation, comprehensive benefits packages, and a supportive work environment.

THE BENEFITS

• Holiday Pay
• Paid Time Off
• Health and Dental insurance
• Short & Long-Term Disability and Life Insurance
• 401K with match & educational benefits

Pediatric Home Service is an equal opportunity employer; we are committed to affirmative action and equal employment opportunities for all regardless of protected veteran status, race, color, creed, religion, national origin, sex, sexual orientation or identity, disability, age, marital status, familial status, membership or activity in a local human rights commission, or status with regard to public assistance. #PPEC123