Administrative Coordinator

Aon plc; Saint Augustine (FL); Hybrid; USD 34,000 - 41,000; Part time

Job summary

NFP, an Aon company, is seeking a part-time executive administrator to support scheduling, travel, events, and marketing activities. This 20-hour-per-week role reports to the St. Augustine, FL office and involves cross-functional administrative duties.

The position focuses on organized, detail-oriented individuals who can handle calendar management, travel planning, and client service across multiple functions. Base compensation ranges by location and experience, with potential incentives.

Qualifications

• Experience coordinating executive calendars and travel arrangements.
• Strong organizational skills and ability to manage multiple priorities.
• Experience with data entry, database updates, and basic reporting.

Responsibilities

• Calendar scheduling and meeting coordination.
• Preparing documents for signature and delivery (printing/organizing).
• Managing and developing travel arrangements.
• Membership account management and event logistics.
• Vendor communications, invoicing, and payments.
• Marketing design projects and management.

Skills

Executive scheduling

Travel coordination

Event support

Marketing support

Client service

Compliance

Reporting

Administrative operations

Job description

Who We Are:

NFP, an Aon company, is a multiple Best Places to Work award winner in Business Insurance who has also earned the WORK180 employer endorsement. We are an organization of consultative advisors and problem solvers. We help companies and individuals around the globe address their most significant risk, workforce, wealth management and retirement challenges through custom solutions and a people-first approach. To learn more, please visit: https://www.NFP.com.

Summary

Do you consider yourself well versed in executive scheduling and travel, events and marketing, client service, compliance, reporting, and general business operations? This position works across multiple functions and is ideal for someone who is highly organized, diligent, and comfortable managing a variety of administrative priorities. This is a part-time role, 20 hours per week, reporting to our St. Augustine, FL office.

Executive Administration

• Calendar scheduling and meeting coordination
• Preparing documents for signature and delivery (printing/organizing only)
• Managing and developing travel arrangements

Event & Marketing Support

• Membership account management (TPC, Jacksonville Jaguars, Orlando Magic)
• Ticket inventory management, guest communications and RSVP tracking email with account managers and guests
• Vendor communications and invoicing/payments
• Membership dues payments
• Marketing design projects and management (Billboard, various requests)

Administrative Operations

• Data entry and scanning (Concur receipts, client files, new business)
• Database updates (Salesforce opportunities, Sharepoint files)
• Admin-on-duty support as needed, including accounting and invoicing support
• Kestra Compliance Entries: OBA, Contributions, Investments, Requirements
• Carrier training for OEP and Medicare as well as licensure management

Group Benefits, Individual Health & Retirement Support

• Receiving Long Term Care leads to refer to LTCI Partners as well as Individual Wealth leads to refer to NFP advisors
• Tracking and processing Kestra client service requests
• Tracking and processing retirement or group whole life client service requests
• Ring Power Corporation quarterly and annual reporting in Excel
• In-force life insurance service requests
• Rerouting group client emails from carriers

Nonprofit & Community Relations Support

• Meeting scheduling
• Sponsorship tracking
• Community outreach coordination

What We Offer:

Our PeopleFirst culture focuses on building and nurturing lifelong relationships with our employees because, at the end of the day, we exist to be there for others. The hourly range for this position is $25 to $30. The hourly salary offered will be determined by factors including, but not limited to, experience, credentials, education, certifications, skill level required for the position, the scope of the position, and geographic location. Actual base salary offered will be determined on a case-by-case basis. In addition to the base salary, this position may be eligible for performance-based incentives.

NFP and You... Better Together!

NFP is an inclusive Equal Employment Opportunity employer.