Administrative Coordinator

Socket.dev; Richmond (IN); On-site; USD 24,000 - 34,000; Full time

Job summary

Land O'Lakes, Inc. is seeking an Administrative Coordinator to support daily production operations. You will perform data entry for orders, requisitions, and inventory reporting, and coordinate ingredient transportation while reconciling invoices and tracking stock levels.

The role requires strong attention to detail, multitasking, and excellent communication with suppliers and internal teams. This is a full-time on-site position with standard business hours.

Qualifications

• High school diploma or GED required.
• Strong attention to detail and ability to enter, review, and maintain transactions and inventory information accurately.
• Ability to work independently, manage multiple priorities, and adapt to changing deadlines.
• Identify problems, propose solutions, and take appropriate action within responsibilities.
• Excellent written and verbal communication with customers, suppliers, transportation providers, coworkers, and leaders.

Responsibilities

• Perform data entry for purchase orders, requisitions, reports, and inventory analysis.
• Weekly ingredient price entry and arrange ingredient transportation logistics.
• Reconcile invoices and receiving discrepancies; manage month-end inventory.
• Maintain ingredient purchase records and track inventory issues.
• Answer phones, direct calls, and communicate with diverse departments.

Skills

Attention to detail

Multitasking

Communication

Decision making

Problem solving

Education

High school diploma / GED

Tools

JD Edwards

SAP

Excel

Microsoft Office

Job description

Administrative Coordinator

Good communication with suppliers (reporting any shipment delays and/or issues in a timely manner) and speaking with all parts of production daily to stay informed. Ability to multi-task. Flexibility and agility in this role are necessary.

Hours: 8A-5P; M-F

Rate: Starting at $21.19/hr., based on experience.

Standard job responsibilities include:

• Perform required operating system(s) data entry functions (purchase order entry, requisition processing, report creation & analysis, inventory reporting & review, general business functions).
• Weekly ingredient price entry
• Arrange ingredient transportation logistics
• Reconcile invoices and receiving discrepancies.
• Responsible for month end inventory.
• Ingredient purchase record maintenance.
• Tracks and investigates inventory issues
• Answer phones and direct phone calls
• Communicate with a diverse group of people from a variety of departments
• Assists other departments / areas in an administrative capacity as needed
• Other duties assigned by supervisor

Competencies-Skills (Required):

• High school diploma, GED, or a combination of education and relevant work experience required.
• Strong attention to detail and ability to accurately enter, review, and maintain transactions, and inventory information.
• Ability to work independently, make sound decisions, manage multiple priorities, and adjust to changing business needs and deadlines.
• Ability to identify problems, suggest solutions, and take appropriate action within assigned responsibilities.
• Strong written and verbal communication skills, with the ability to work effectively with customers, suppliers, transportation providers, coworkers, and leaders.
• Ability to recognize and report operational, logistics, financial, or customer concerns in a timely and professional manner.
• Proficient in Microsoft Office, including intermediate to advanced Excel skills, with the ability to create, maintain, analyze, and interpret spreadsheets and reports.
• Ability to learn and use company systems, transportation platforms, and other business tools needed for the role.
• Ability to handle sensitive business, customer, supplier, and financial information confidentially and in accordance with company policies.

Competencies-Skills (Preferred):

• Experience with accounts payables in a manufacturing /warehouse environment preferred
• Experience with ERP systems, preferably JD Edwards/SAP
• At least 1 year of experience in administrative or customer service desired but not required

About Land O'Lakes, Inc.

Join us and be part of a Fortune 250, farmer- and member-owned cooperative that is reimagining the business of food. We have been named a Top Workplace by Indeed and LinkedIn, and to the TIME 100 Most Influential Companies list.

We provide a broad portfolio of benefits to keep you and your family at your best. Land O'Lakes is Where Your Future Takes Root.

Land O'Lakes and our global entities support diversity in employment practices.

If you need to submit a reasonable accommodation request to complete the employment application process, please call the HR Solution Center at 844-LOL-HR4U (844-565-4748) M-F 8:00am-4:30pm CT.